Solidarites
International (SI) is an international humanitarian aid organisation which
provides assistance to populations who are victims of armed conflict or natural
disaster.
For
30 years, SI has concentrated its action on meeting three vital needs: water,
food and shelter.
In
the Horn of Africa, SI is currently implementing food security, water and
sanitation projects in Kenya and Somalia.
We
are seeking qualified persons to fill the following positions:
Position: Logistics Officer
Location: North Horr, Kenya
Report
to: Field
Coordinator
Technical
links with: Logistics
Coordinator, Kenya/Somalia
Supervisor
for: Security
guards, Drivers and other daily workers
Relations
with: Program
Managers, Admin Officer and field staff
Duration: 1 year (with possibility of extension)
Position Objectives:
Position Objectives:
The
Logistics Officer will manage the field project logistics issues.
Ensure
SOLIDARITES INTERNATIONAL’s logistics procedures are in place and applied
properly by persons involved in the projects implementation.
Ensure
transparency of the whole process and that support to the program is efficient
(Logistic, Supplies…).
Keys responsibilities:
Keys responsibilities:
The
Logistics Officer will be in charge of the management of logistics related
issues in the base and he is responsible to ensure that donor’s rules and
regulations are respected.
The
essential of his/her responsibilities will be:
Procurement
Procurement
- He/She
is responsible to manage all the procurement done in the field level and
order/follow-up the purchase to be done at Nairobi level.
- He
insures that the SOLIDARITES INTERNATIONAL and/or the donor procurement
are adequately followed at the base level.
- Carry-out
systematically the IOF follow up and report to the coordination about
procurement related issues.
Base management
- He/She
will insure the smooth functioning of the office and housing facilities –
repairs, maintenances and improvement of the set up (electricity, water,
internet, house and office structures...)
Equipment
- Supervision
of the usage and handling of all SI’s equipment in the base (laptops,
printers, photocopiers, Thurayas, Vsat, cameras...)
- Insure
that the equipments are working properly and well maintained and where
support is needed refer to the coordination.
- Carry
out proper follow-up of the handling and usage of Thurayas phones.
- Carry
out regular inventory of all equipment and report about the needs and
their status.
Transport
- Managing
the project vehicles (planning, rental contracts, maintenance, refuelling)
- Responsible
for submission to the coordination of all flights booking for cargo and
passengers based in North Horr.
- Responsible
for staff movements follow up; organise and supervise drivers and vehicle
movements.
- Responsible
for fuel consumption follow up of vehicles and generators, for the base.
Submit the monthly fuel consumption report and other reports about
vehicles and transport to the coordination.
- Insure
that enough fuel stock is always available for base and project
functioning.
Stock
- Manage
project input and other SOLIDARITES INTERNAL office materials – processing
materials order, receiving, dispatching, recording in-and-out of stock,
maintaining, inventorying and reporting according to SOLIDARITES
INTERNATIONAL’s standard.
Staff management
- He
will manage the drivers, security guards, daily workers and any other
staff working under logistics section of the base.
Reporting
- Regular
reporting on all logistics issues in the base
- Monthly
reporting on log pack (Fuel consumption, Asset list-Durable equipment, IOF
follow-up, stock inventory)
- Donor
reporting on procurement, stock, and asset list.
Qualification
- Diploma
in procurement and logistics
- Driving
licence required (class B,C,E)
- Excellent
Computer skills (Word, Excel, Outlook)
Experience:
- 2
years experience of logistics in NGO required
- Experience
of cross cultural environment
- Experience
in logistics and transport staff management
Person Specification:
- Calm
and diplomatic
- Knowledge
of mechanics, Radio Communication, Satellite communication means, Computer
(Hardware and software).
- High
professional integrity
- Ability
to propose and put into action new ideas
- English
and Kiswahili oral and written skills.
- Good
stress resistance
- Strong
working capacity
- Sense
of initiative
- Ability
to work in a multicultural team
How to apply:
Send
a cover letter and CV with 3 referees to the following email address:
jobapplication@solidarites-kenya-som.org addressed to the Human Resource
Manager.
North Horr applicants may hand deliver their applications to SI North Horr base office addressed to The Field Coordinator, North Horr.
Please indicate the job title and location in the email subject line
North Horr applicants may hand deliver their applications to SI North Horr base office addressed to The Field Coordinator, North Horr.
Please indicate the job title and location in the email subject line
Deadline for applications: 15th June 2012.
Please
note that only shortlisted applicants will be contacted for interview.
SOLIDARITES INTERNATIONAL is an equal opportunities employer
SOLIDARITES INTERNATIONAL is an equal opportunities employer