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Logistics Officer Job in North Horr, Kenya


Solidarites International (SI) is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster. 

For 30 years, SI has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programmes, SI has acquired an extensive experiences and expertise in the fields of promoting access to clean drinking water and sanitation. 

In the Horn of Africa, SI is currently implementing food security, water and sanitation projects in Kenya and Somalia. 

We are seeking qualified persons to fill the following positions:
Position: Logistics Officer
 
Location: North Horr, Kenya
Report to: Field Coordinator
Technical links with: Logistics Coordinator, Kenya/Somalia
Supervisor for: Security guards, Drivers and other daily workers
Relations with: Program Managers, Admin Officer and field staff
Duration: 1 year (with possibility of extension)

Position Objectives:
The Logistics Officer will manage the field project logistics issues. 

Ensure SOLIDARITES INTERNATIONAL’s logistics procedures are in place and applied properly by persons involved in the projects implementation. 

Ensure transparency of the whole process and that support to the program is efficient (Logistic, Supplies…).

Keys responsibilities:
The Logistics Officer will be in charge of the management of logistics related issues in the base and he is responsible to ensure that donor’s rules and regulations are respected.  

The essential of his/her responsibilities will be:

Procurement
  • He/She is responsible to manage all the procurement done in the field level and order/follow-up the purchase to be done at Nairobi level.
  • He insures that the SOLIDARITES INTERNATIONAL and/or the donor procurement are adequately followed at the base level.
  • Carry-out systematically the IOF follow up and report to the coordination about procurement related issues.
Base management
  • He/She will insure the smooth functioning of the office and housing facilities – repairs, maintenances and improvement of the set up (electricity, water, internet, house and office structures...)
Equipment
  • Supervision of the usage and handling of all SI’s equipment in the base (laptops, printers, photocopiers, Thurayas, Vsat, cameras...)
  • Insure that the equipments are working properly and well maintained and where support is needed refer to the coordination.
  • Carry out proper follow-up of the handling and usage of Thurayas phones.
  • Carry out regular inventory of all equipment and report about the needs and their status.
Transport
  • Managing the project vehicles (planning, rental contracts, maintenance, refuelling)
  • Responsible for submission to the coordination of all flights booking for cargo and passengers based in North Horr.
  • Responsible for staff movements follow up; organise and supervise drivers and vehicle movements.
  • Responsible for fuel consumption follow up of vehicles and generators, for the base. Submit the monthly fuel consumption report and other reports about vehicles and transport to the coordination.
  • Insure that enough fuel stock is always available for base and project functioning.
Stock
  • Manage project input and other SOLIDARITES INTERNAL office materials – processing materials order, receiving, dispatching, recording in-and-out of stock, maintaining, inventorying and reporting according to SOLIDARITES INTERNATIONAL’s standard.
Staff management
  • He will manage the drivers, security guards, daily workers and any other staff working under logistics section of the base.
Reporting
  • Regular reporting on all logistics issues in the base
  • Monthly reporting on log pack (Fuel consumption, Asset list-Durable equipment, IOF follow-up, stock inventory)
  • Donor reporting on procurement, stock, and asset list.
Qualification
  • Diploma in procurement and logistics
  • Driving licence required (class B,C,E)
  • Excellent Computer skills (Word, Excel, Outlook)
Experience:
  • 2 years experience of logistics in NGO required
  • Experience of cross cultural environment
  • Experience in logistics and transport staff management
Person Specification:
  • Calm and diplomatic
  • Knowledge of mechanics, Radio Communication, Satellite communication means, Computer (Hardware and software).
  • High professional integrity
  • Ability to propose and put into action new ideas
  • English and Kiswahili oral and written skills.
  • Good stress resistance
  • Strong working capacity
  • Sense of initiative
  • Ability to work in a multicultural team
How to apply:
Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org addressed to the Human Resource Manager.

North Horr applicants may hand deliver their applications to SI North Horr base office addressed to The Field Coordinator, North Horr.

Please indicate the job title and location in the email subject line

Deadline for applications: 15th June 2012. 

Please note that only shortlisted applicants will be contacted for interview.

SOLIDARITES INTERNATIONAL is an equal opportunities employer

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