Water, Sanitation, and Hygiene (WASH) Benefits Project
Position: Logistics and Procurement Coordinator
Deadline to Apply: January 9, 2012 (applicants will be reviewed on a rolling basis)
Start Date: January 2012
Location: Kakamega or Bungoma, Western Province; with flexibility to travel
Eligibility: Position
open to all; priority given to Kenyan nationals (previous applicants need not
apply) IPA’s WASH Benefits Project is a five year study to evaluate the health
benefits of sanitation, hygiene, household water treatment and nutrition using
a large-scale, randomized evaluation in Western Province.Position: Logistics and Procurement Coordinator
Deadline to Apply: January 9, 2012 (applicants will be reviewed on a rolling basis)
Start Date: January 2012
Location: Kakamega or Bungoma, Western Province; with flexibility to travel
In the first phase of the study, to commence in early 2012, WASH Benefits will work in 1,000 villages, conduct 10,000 baseline surveys, and deliver interventions to 10,000 households. The project will be based out of two satellite offices in Western Province.
We are currently seeking a Logistics and Procurement Coordinator to set up and manage several key aspects of the WASH Benefits project, including but not limited to: Procurement, Storage and Shipping of sensitive and high volume supplies, Transportation Coordination, Financial Management and Outreach.
The Logistics Coordinator will be based in either Kakamega or Bungoma.
The position will require some travel within Western region. The Logistics and Procurement Coordinator will work closely with the WASH Benefits management team, including Project Coordinators, Project Associates and Project Managers.
S/he will also coordinate with the IPA-Kenya management team, including Operations Manager, Senior Accountant, and Logistics and Administration Officer (LAO).
Responsibilities:
Logistics:
- Develop
standard operating procedures for all logistics needs
- Prepare
logistics and support plans (including contingency) that detail budget,
personal, other resources
- Develop
and implement systems for tracking and distribution of high volume and
diverse items
- Develop
and implement systems for the tracking and transport of biomedical and
temperature sensitive items
- Ensure
timely, cost effective delivery of materials from the project to our
beneficiaries
- Train
project support staff on SOPs, best practices and ethics related to
project logistics
- Prepare
reports on operational logistics issues and recommend solutions
- Supervise
field activities related to logistics where necessary
- Ensure
that accurate accounting, reporting and internal control systems are
functioning and that records are maintained to project standards
Procurement:
- Obtain
necessary materials for WASH Benefits offices and activities in a timely
fashion and within budget constraints
- Prepare
contracts and MOUs with outside firms that will provide necessary services
to the project (e.g., data entry firms, etc.)
- Ensure
that products developed are complete according to design specifications
- Ensure
that products are packed properly and shipped with minimal damage in a
timely fashion
- Coordinate
with IPA headquarters and IPAK procurement office for items that need to
be imported
- Coordinate
timely payments for procurements with IPAK accountants
- Maintain
cordial relations with all contractors
- Keep
detailed and organized records for all procurement orders
- Maintain
necessary inventory of consumables
- Monitor
inventory regularly to ensure quality of all products stored
- Plan
for and coordinate storage and security needs for procured products
Transportation Coordination:
- Work
with the LAO to support the efficient coordination of transport across
multiple offices
- Liaise
with LAO to ensure all transportation activities comply with IPA policies
- Facilitate
purchasing and maintenance of vehicles if necessary following IPA
guidelines
- Coordinate
all required vehicle preventative maintenance and repair
- Work
with the LAO to ensure that all necessary contracts for drivers are
obtained or facilitate proper training, licensing , and insurance for WASH
Benefits staff
- Keep
detailed and organized records of all transportation activities in
accordance with IPA policy
Miscellaneous:
- Assist
with coordination and logistical planning of conferences/outreach
activities hosted by WASH Benefits Assist team members with arrangements
for domestic project-related travel
- Communicate
regularly with WASH Benefits and IPAK management teams on matters
including finance, logistics, transportation and procurement
- Other
duties related to project implementation as needed
Qualifications:
Required
Required
- Bachelors
degree (logistics and procurement related)
- At
least two years previous experience with management, logistics and
procurement responsibilities
- Excellent
oral and written communication skills in both English and Kiswahili
- Ability
to work independently and as part of a team
- Well
organized, detail-oriented, able to prioritize, and manage multiple tasks
simultaneously with minimal supervision
- Demonstrate
integrity consistent with the position’s significant financial and
programmatic responsibilities
- Manifest
problem solving skills and ability to take initiative
- Advanced
user of Microsoft office suite (Excel, Word, Power Point), and the
internet
- Interest
in pursuing a career in non-profit management, health policy, health
evaluation support or related fields
- Experience
with position responsibilities listed above
Desired
- Masters
degree
- Experience
working in a research / medical setting
- Working
knowledge of import / export regulatory framework
Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address.
Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.
Applications can be submitted to any of our branch offices, or by email to jobs-kenya@poverty-action.org, or by post office using P.O Box 373, Busia area code 50400 Kenya.
If you submit by email, please ensure that the subject line reads: “Logistics and Procurement Coordinator”REF NO: WB-2011-11-01.
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the Logistics and Procurement Coordinator.
The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.
Please direct questions to jobs-kenya@poverty-action.org.
Only short listed candidates will be contacted.
Previous candidates for the Logistics and Procurement Officer need not apply
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.