Position: Procurement Officer / Manager
Closing Date: 16 January 2012, with applications considered as received
Start Date: February 2012
Location: Busia, Kenya
Eligibility: Position open to all qualified applicants, Kenyan nationals preferred
Introduction
Innovations for Poverty Action (IPA) is a rapidly growing, global non‐profit
organization with operations in over 40 countries. We are dedicated to
discovering what works to help the world’s poor.Closing Date: 16 January 2012, with applications considered as received
Start Date: February 2012
Location: Busia, Kenya
Eligibility: Position open to all qualified applicants, Kenyan nationals preferred
Introduction
We design and evaluate programs in real contexts with real people and provide hands‐on assistance to bring successful programs to scale.
IPA‐Kenya (IPAK) is IPA’s oldest and largest country office and the site of many of its most influential research projects.
IPAK collaborates with many international NGOs, academic institutions, government agencies, private-sector actors and other stakeholders to bring high quality research and services to Kenya, and then bring the lessons learned to scale.
The IPA‐Kenya office was established in 2003 in Western Kenya and now employs over 200 people. IPA-Kenya is currently expanding across the country, with new offices opening in 2012.
This position will participate in the national program’s growth by supporting IPAK’s expanding procurement needs and refining our current procurement system.
IPAK is looking for a team player interested in working at a dynamic NGO and who possesses creative problem-solving, communication and organizational skills as well as experience in procurement activities.
Responsibilities
- Support
IPAK’s procurement process for country-wide projects
- Assure
smooth and on-time execution of program delivery of goods and services in
close collaboration with the field offices
- Apply
IPAK’s Procurement Policy and assure compliance with donor procurement
requirements
- Advise
projects on purchases for safety, quality and efficiency
- Establish
and maintain a good professional working relationship with suppliers
- Develop
and manage an accurate and up-to-date supplier information database for
regularly purchased items, and keep informed of local market conditions
- Act
as the direct backup of the LAO and or PAO when this person is on leave or
out of the office
- Develop,
update and maintain procurement documents and ensure proper execution of
the procurement process
- Provide
technical advice on procurement activities, following rules, procedures
and regulations o Manage procurement records and documentation procedures
- Maintain
and update goods and assets inventory
- Support
customs and shipping process
- Coordinate
with IPA projects, advise staff and communicate to supervisors for
efficient procurement system
Recruitment and Qualification Skills
Essential:
Education and Experience
Essential:
Education and Experience
- Minimum
of a degree in Business Administration or related field, Diploma in procurement/supply-chain-management
- Minimum
of (2) years of progressively responsible procurement related
administrative experience at the national or international level
- Advanced
skills in the usage of computers and office software packages (MS Word,
Excel, etc)
Desirable:
- Knowledge
of automated procurement systems
- Experience
in handling of web based management systems
- Previous
work with donor-funded organizations
- Experience
with USAID will be an added advantage
Skills and Competencies:
- Analytical
and problem solving skills
- Ability
to bring sound decisions
- Good
planning, prioritizing and organizational skills
- Ability
to work under tight deadlines and pressure
- Excellent
communication and reporting skills
Language
Requirements: Fluency
in English and Swahili (oral and written)
To apply: Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address. Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.
Applications can be submitted to any of our branch offices, or by email to jobs-kenya@poverty-action.org ,or by post office using P.O Box 373, Busia area code 50400 Kenya.
If you submit by email, please ensure that the subject line reads: “Procurement Officer / Manager: FK-2011-11-03.
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by the Procurement Officer / Manager.
The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Please note that IPA will never request any form of payment from an applicant.
Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.
Please direct questions to jobs-kenya@poverty-action.org.
To apply: Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address. Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.
Applications can be submitted to any of our branch offices, or by email to jobs-kenya@poverty-action.org ,or by post office using P.O Box 373, Busia area code 50400 Kenya.
If you submit by email, please ensure that the subject line reads: “Procurement Officer / Manager: FK-2011-11-03.
Disclaimer:
The above statements are intended to describe the general nature and level of the work being performed by the Procurement Officer / Manager.
The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.
Please note that IPA will never request any form of payment from an applicant.
Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.
Please direct questions to jobs-kenya@poverty-action.org.
You can now click on this link www.kenyanvacancies.com to visit our sister website for more vacancies.