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African Development Bank Group – Kenya Field Office Jobs: Administrative and Finance Officer

The African Development Bank office in Nairobi (KEFO) has been established to strengthen dialogue between the Bank and Government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy.
The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Kenya.
The major functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact.
KEFO invites applications from suitably qualified candidates to fill the following vacant position.
This position is a local and posting will be in the Kenya Field Office (Nairobi) of the African Development Bank Group.
Administrative and Finance Officer
(Position in the Local Professionals (PL) category)
Under the administrative authority of the Resident Representative in consultation with the administrative units at Headquarters, the Administrative and Finance Officer will manage administrative services including accounting and budgeting, human resources, information technology and facilities.
The incumbent will act as administrative manager and provide support to the Administrative Assistant in the Region.

In close collaboration with his/her counterparts at Headquarters, the Administrative and Finance Officer will carry out his/her duties in strict compliance with the Bank’s policies and guidelines.
He/she will ensure the effective management of Bank resources, the Office’s operational activities in keeping with procedures and the efficient use of resources.
Specifically, the incumbent’s duties and responsibilities shall be as follows:
1. Budget preparation and implementation:
  • Draw up the administrative budget of the Bank’s Office following the schedule set by the Budget Department.
  • Contribute to the preparation of centralized budgets at headquarters to take into account the particular investment needs of the Office;
  • Monitor expenditure in accordance with the Bank’s internal control rules and procedures
  • Report periodically on the status of budget implementation and propose possible revisions.
  • Financial management and reporting
  • Establish procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources.
  • Provide guidance on accounting treatment and financial transactions with respect to that Field Office.
  • Advise management to methods to improve control environment in the Field Office
  • Check and approve the accounting entries in SAP.
  • Review monthly financial reports
  • Timely preparation and verification of reports, statements and schedules for auditing of the Country Office activities;
2. Human Resources Management
  • Submit reports on personnel management
  • Manage Office staff benefits in accordance with the Human Resources policy and instructions in force
3. General Administration: institutional procurement of goods and services and management of property and equipment
  • Supervise procurement of goods and services in keeping with the Bank’ rules and procedures;
  • Prepare and monitor service providers’ contracts;
  • Ascertain sound stock keeping for office supplies and inventory of Bank property and equipment;
  • Control the processing of mission expenditure advances and balances.
  • Ensure the quality of Bank facilities in Kenya, including workspaces according to Bank standards, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities;
  • Inform and discuss with counterparts at Headquarters the administrative problems affecting the field office in order to find appropriate solutions thereto;
  • Facilitate the obtainment of administrative documents necessary for the proper functioning of the office and staff from the relevant authorities;
  • Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services;
4. Undertake any other official duties that may be assigned by the Resident Representative, namely, provide support to other Field Offices in the Region
  • The Administrative and Finance Officer will ensure quarterly monitoring of finance and administrative activities of the other field offices in the Region, prepare a quarterly report for the respective managers highlighting issues that require their attention;
  • Ensure that proper filing is undertaken in each field office;
  • Ensure that proper control mechanism, segregation of duties are in place and that Bank procedure are fully implemented
Selection Criteria (including skills, knowledge and experience required):
  • At least a Master’s degree in Accountancy, Finance, Audit or Administration combined with membership to an internationally recognized professional accounting body e.g. CA, CPA, ACCA
  • Minimum of 5 years of relevant experience including 3 years of experience in external audit and or experience in an accounting firm or internal audit experience in an international/multinational financial organization plus 2 years experience in a public or private sector organization ;
  • Capacity to work effectively in a team;
  • Ability to fluently communicate orally and in writing in English and in French.
  • Competency in the use of Microsoft Office applications such as Word, Excel, and Power Point; knowledge of SAP S/R would be highly recommended
Conditions of the Employment Contract:
The Bank offers a three (03) year fixed term contract with possibility of renewal based on the performance of employee.
Applicants must be nationals of Bank Member Countries.
Qualified women are encouraged to apply.
Send your application, including a resume, to the following address no later than Friday, 25th June 2010.
The Resident Representative
African Development Bank,
Kenya Field Office,
Landmark Plaza, 12th Floor.
P.P Box 4861 – 00200
Nairobi.
Or to: recruitkefo@afdb.org

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