Job objective
As
the Head of Accounts Payable – Creditors your key function is to oversee the
accounts payable department by assisting and deputise Finance Manager.
Reporting to the Finance Manager and working closely to Accounts Payable Team,
the Head of Accounts payable is critical to ensuring the smooth running of the
department and providing leadership to the Team and ensure suppliers are paid
on timely basis.
Your tasks and responsibilities
- To ensure all payments of assigned
creditors are processed for the approved and fully received goods and
services for AAA Growers and timely assembly of documentation for payments
submission.
- Ensure that the entire accounts
payable team submit their remittances and reports accurately and on time.
- Ensure efficiency in the Payables
Team
- Ensure receipt of documentation
from Suppliers, Farms and Stores
- Attach supporting Invoice, GRN, LPO
- Quality check to ensure information
contained is reflected in the GRN and Invoice. Invoices must possess all
the qualities of a tax invoice where necessary.
- Ensure all documents are signed off
as per the mandate.
- Posting the supplier documentation
into Quick Books.
- Ensure correct credit period is
respected and control supplier expectations.
- Ensure supplier statements are
received on time.
- Reconcile supplier statement
against Balance held in QB.
- Prepare remittance of unpaid
invoices and reconcile against QB balance.
- Prepare Price Analysis sheet.
- Complete schedule of pending
payments indicating status/reason for non-remittance (missing
documentation – requisite approvals, LPO, GRN, Remittance missing, other)
- Prepare monthly analysis –
creditors payable summary (per Supplier and total amount) and submit
report to Head of Creditors
- Ensure payment allocations are made
immediately prior to filing.
- Follow-up on outstanding issues
highlighted on schedule of pending payments.
- Request any documents that do not
conform to Quality Check (incorrect statements, Credit Notes, ETR)
- Request revised statements, missing
invoices, credit notes from the Supplier.
- Respond to non-payment related
Vendor enquiries (NB. Any payment enquiries to be dealt by Head of Credit
Control)
- Ensure all staff in accounts
payable are working as per the stipulated Job Description.
- Manage Transport department and
head office petty cash flow.
- Filling VAT support documents om
monthly basis.
Your profile
- A degree in accounting, Finance, or a
related field is often preferred.
- 5- 10 years’ experience in a similar post
and knowledge of fresh produce would be beneficial.
- Proficiency in basic accounting
principles is essential. Candidates should have knowledge of concepts such
as debits and credits, accrual accounting, and the general ledger.
- Accuracy is critical in accounts payable
roles. Candidates should possess strong attention to detail to ensure that
invoices, payments, and other financial transactions are processed
correctly.
- Strong people management skills, with
proven ability to manage a team to achieve their highest potential.
- Strong and effective communication skills
for interacting with vendors, colleagues, and other stakeholders.
- Strong organizational skills are
necessary to manage tasks efficiently, prioritize workloads, and meet
deadlines.
- Mature, credible, and comfortable in
dealing with company executives at all levels.
- Accounts payable professionals handle
sensitive financial information. Employers seek candidates who demonstrate
integrity, discretion, and the ability to maintain confidentiality.
How To Apply