Human Resources Team Administrator
JOB DESCRIPTION.
The Role Responsibilities
- Effective
management & co-ordination of diary(s) including booking of internal
& external meetings/appointments for Business Leader
- Admin
support for Business Leader and extended reporting line to assist meet
Function objectives and deliverables or as needed
- Admin
support for department events and matters
- Effective
communication with key stakeholders, both internal and external, in
coordinating requirements and requests
- Manage
high volume of emails and action accordingly or prioritise for urgent
attention to ensure timely responses
- Arrange
meetings and conference calls (internal and external), including booking
of meeting rooms
- Organise
travel itineraries including meeting coordination, booking flights and
transfers, booking hotel and other facilities, handling visas applications
etc.
- Prepare
and submit expense claims for reimbursement of business expenses and
ensure company policy is adhered to
- Understanding
and application of SCB systems – Travel & Expense, eProcurement, RMS,
Peoplesoft etc for respective work
- Assist
business leader and team to file and monitor claims, business expenses,
accrued expenses and ensure timely closure of business requisitions like
POs and 3rd Party expenses
- Prepare
necessary forms for submission to Finance for processing expense claims,
accrual and other payments.
- Raise
e-procurement for payment made to invoices and tracking of payment status
for business services and vendors
- Raise
RMS for IT requirements, follow up and ensure closure of the requisitions
- Administrative
and logistic support for onboarding new employees
- Be
a focal point for departmental queries from employees on HR Systems and
queries
- Assist
newly joined employees with the onboarding journey and socialising them
with company culture and HR systems
- Supporting
HR Functions/Departments and business functions when need be or when
needed e.g., Filing, Stakeholder events etc
Department matters
- Maintain
departments email distribution lists, generic mailboxes, SharePoint,
Shared Folder
- Maintain
department files
- Maintain
and approve shared drive access
- Approver
for door access
- Manage
dept visitor passes for short term visitors
Other Support
- Organise
team meetings/offsites, calls and other conferences/workshops
- Ad
hoc requests
Regulatory and Business
Conduct
- Display
exemplary conduct and live by the Group’s Values and Code of Conduct.
- Take
personal responsibility for embedding the highest standards of ethics,
including regulatory and business conduct, across Standard Chartered Bank.
This includes understanding and ensuring compliance with, in letter and
spirit, all applicable laws, regulations, guidelines and the Group Code of
Conduct.
- Effectively
and collaboratively identify, escalate, mitigate and resolve risk, conduct
and compliance matters.
Key stakeholders
- Finance
teams
- External
teams when organising for offsite meetings and other conferences/workshops
Other Responsibilities
- Embed
Here for good and Group’s brand and values in Kenya.
- Perform
other responsibilities assigned under Group, Country, Business or
Functional policies and procedures
Our Ideal Candidate
- HR
Practicing certificate/Member of IHRM
- Passionate
about people agenda
- Personal
authority, integrity and ethics
- Independence,
robustness and resilience
- Working
independently with minimal guidance whenever necessary
- Multitasking
under pressure whilst remaining calm and professional at all times
- A
flexible approach to work and able to work overtime as required
- Good
communication skills with strong command of English
- Comfortable
dealing with senior management across different countries and departments
- Reliable,
discreet and diplomatic
- Well-organized
and disciplined approach to work
- Strong
knowledge in using Microsoft Software (Word, Excel, PowerPoint)
- Enjoy
working in a challenging, fast paced environment
- Able
to multi-task and manage numerous deliverables effectively
- Good
working attitude and listening skills
Role Specific Competencies
- Communication
Skills
- Collaboration
- Ms
Office
- Stakeholder
Management
- Self-Learning
and Development