Job Title: HR & Admin Coordinator
Department: Human
Resources
Location: Nairobi
Job
Purpose: Our Client a Property Management Company seeks to recruit
a HR & Admin Coordinator who will be supporting a group of Companies.
The
Human Resources Assistant shall be responsible for the implementation of human
resources processes in support of the achievement of the organization’s
objectives.
S/he
will provide support to Human Resources functional areas including recruitment,
employee relations, performance management, benefits administration,
compensation, HRIS, learning and development, and separation processes.
Key
Responsibilities
HR
Records & Information Management
· Maintain
up to date staff data (electronic and physical files) in safe and confidential
custody and in line with the data protection act. This includes updating HR
databases by inputting new employee contact information and employment details.
· Preparation
of memos and official communication for the group.
· Maintenance
of HR records for the group.
· Process
documentation and prepare reports relating to personnel activities (staffing,
recruitment, training, grievances, performance evaluations etc)
· Employee
attendance monitoring and absence management and follow up to ensure staff
timely completion of monthly timesheets as required.
Payroll Processing
· Preparation
of the payroll for all companies monthly
· Ensuring
statutory payments are and filed
Recruitment
& Selection
· Draft
advertisements for authorized recruitments, ensuring conformity of job
advertisements to job specifications.
· Circulation
of advertisements on various platforms.
· Undertake
long listing of job applications and provide the longlist to support shortlisting
· Arrange
for and coordinate interviews (date of interviews, calling short-listed
applicants) and ensuring all pre employment documentation is in place.
· Ensure
records of all recruitment and selection processes of employees are correctly
filed
· Conducting
reference checks for successful candidates
General
HR Support Services
· Draft
employment contracts, and other employee related communication in line with
employee terms and conditions of employment
· Ensuring
that the group of companies are compliant in regards to HR and other legal
business requirements.
· Provide
clerical and administrative support to Business Unit Leads.
Professional
Qualifications
· Bachelors
Degree in Human Resources/social sciences
· Certified
Human Resources Professional
· 2
-3years’ experience in a similar role
· Ability
to maintain confidential information.
· Experience
providing a high level of customer service, managing highly confidential
materials and administrative tasks
· Proficiency
in computer skills: Windows, Word, Excel, PowerPoint, Outlook.
· Good
presentation and communication skills
· Excellent
planning and organization skills
Personal
Attributes
· Organizational,
managerial, and administrative abilities
· Ability
to get on well with a diverse workforce
· Honesty
and integrity
· Positive
working attitude and ability to give and take instructions
· Ability
to work with minimum supervision
· Creativity
and innovation
How to
Apply:
Applicants
who meet the requirements stated above should send their applications letter
and detailed CVs with a day – time Telephone number to the email address:
jobs1@hcsaffiliatesgroup.com with HR & Admin Coordinator on the Subject
line.
Candidates
must indicate their Current and Expected salaries.
