Senior Procurement Officer Job in Kenya

IPOA/HR/09/2023: SENIOR PROCUREMENT OFFICER, IPOA GRADE 5 (1 POSITION)- (CONSOLIDATED SALARY KES. 122,000-202,000)

 

	Job Title	Senior Procurement Officer
	Grade	Grade 5
	Corporation/Organization	Independent Policing Oversight Authority
	Directorate	Office of the Chief Executive Officer
	Department	Procurement
	Division	N/A
	Section / Unit	N/A
	Location / Work Station	The headquarters
	Reporting Relationships
	Reports to	Principal Procurement Officer
	Direct Reports	Procurement Officer
	Indirect Reports	Assistant Procurement Officer
	Job Purpose

To provide professional procurement services to the Authority.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Guide and supervise procurement officers in conducting procurement matters
• Assign tasks to procurement officers and assistant procurement officers
• Review individual work plans for procurement officers and assistant procurement officers
• Review reports allocated to Procurement officers and assistant procurement officers
• Supervise, mentor, appraise procurement officers and assistant procurement officers

Operational Responsibilities / Tasks

• Preparation of consolidated procurement plan in liaison with user departments
• Maintain an accurate record of authority’s suppliers and service providers
• Conduct follow-up / expedite delivery of contracts signed by the Authority
• Implement Authority’s procurement policies and procedures
• Serve both internal and external customers in accordance with the procurement procedures
• Represent the Department in evaluation committees
• Conduct market research and give guidance on matters related to market trends
• Conduct periodic stock checks
• Drafting departmental procurement plan
• Implement procurement plan
• Coordinate disposal of stores and act as secretariat to the disposal committee
• Disseminate procurement policies and procedures to other departments
• Compile documentation and liaise with the Finance department for payments.
• Maintain an up to date list of registered suppliers and service providers
• Prepare bidding documents in liaison with the user departments
• Develop departmental performance reports
• Liaise with ICT department on posting of tenders on relevant platforms

Job Dimensions:

Financial Responsibility

N/A

Responsibility for Physical Assets

Responsible for Procurement physical assets in the team (ICT, office furniture and equipment, inspection tools, reports and records, field equipment and machines)

III.   Decision Making / Job Influence

Operational Decisions

Working Conditions

Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

A Bachelor’s Degree in procurement/ Purchasing and supply or social sciences

Professional Qualifications / Membership to professional bodies

• Diploma in procurement/supply chain management from a recognized institution
• A member of Kenya Institute of Supplies Management (KISM)
• Certificate in computer applications skills

Previous relevant work experience required.

 Served in the grade of procurement officer for a minimum of three (3) years at IPOA or six (6) years in a comparable and relevant position in the public or private sector.

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:		Behavioral Competencies/Attributes:
1)	Analytical skills	1)	Transparency and accountability
2)	Communication skills	2)	Ethics and Integrity
3)	Report writing skills	3)	Team player
4)	Interpersonal skills	4)	Creativity and innovation
5)	Negotiation skills	5)	Resilience
6)	Supervisory skills	6)	Independence

How to apply:

Interested persons who meet the requirements should submit their application through Post Office, email or by hand delivery, clearly indicating the position and job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment form, a detailed CV, copies of academic certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Tuesday, 14th March, 2023 to:

Director/Chief Executive Officer,

Independent Policing Oversight Authority,

1^st Ngong Avenue, ACK Garden Annex, 2^nd Floor,

P.O Box 23035 – 00100, NAIROBI.

Email: recruitment0223@ipoa.go.ke

Detailed job descriptions and specifications for the above positions are available in our website www.ipoa.go.ke/careers

Upon offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);

A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);

A valid Clearance Certificate from the Higher Education Loans Board (HELB);

A valid Clearance Certificate from an approved Credit Reference Bureau (CRB)and

A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Canvassing will lead to automatic disqualification.

IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

Only shortlisted candidates will be contacted.