Assistant Office Administrator Job in Kenya

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Assistant Office Administrator Job in Kenya

Job Title: Assistant Office Administrator

Grade: EPZA 7

Ministry /Corporation: EPZA

Directorate: Finance, Human Resource and Administration

Department: Administration

Section / Unit: Administration

Location / Work station: Administration Building, Viwanda Road

Reporting Relationships

Reports to: Principal Assistant Office Administrator

Direct reports: N/A

Indirect reports: N/A

Job Purpose

The job holder is responsible for secretarial services and others of clerical in duty

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities


 N/A

Operational Responsibilities / Tasks

  •  Word and data processing
  • Managing electronic office
  • Operating office equipment
  • Maintaining office diary, appointments, travel itineraries
  • Attending to visitors and clients
  • Ensuring security of office records, equipment
  • Keeping of correspondence and file movement
  • Preparing responses to simple routine responses
  • Managing office protocol and etiquette
  • Maintaining integrity and confidentiality of data

Job Dimensions:

Financial Responsibility:

 N/A

Responsibility for Physical Assets

Responsible for physical assets assigned by the institution;

Decision Making:

Makes decisions using work instructions

Working conditions:

Work predominantly within the office

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications-KNEC

  • Bachelors degree in Secretarial Studies/Business Office Management or equivalent from a recognized Institution OR
  • Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

  • Business Education Single and Group Certificates (BES & GC) Stage I, II and III from the Kenya National Examinations Council in the following subjects:-
  • Shorthand III (minimum 100 w.p.m.);
  • Typewriting III (50 w.p.m)/Computerized Document Processing III;
  • Business English III/Communications II;
  • Secretarial Duties II;
  • Office Practice II;
  • Commerce II; and
  • Office Management III/Office Administration and Management III;

Professional Qualifications / Membership to professional bodies

  1. Certificate in computer applications from a recognized institution
  2. Meets the provisions of Chapter Six of the Constitution

Previous relevant work experience required.

Direct entry for degree holders

Functional Skills: Behavioral Competencies/Attributes:

Attention to detail Communication skills
Self-motivated Ability to maintain confidentiality

How to Apply

Suitably qualified candidates should apply in confidence clearly indicating the job Reference Number on the Job Application form. The Job Application  form can be downloaded by Clicking Here

Candidates should  also attach a detailed curriculum vitae, copies of academic and professional certificates, testimonials and national identity card

The applications should be sent to epza.jobadverts@epzakenya.com addressed to:

Ag.Chief Executive Officer,
Export Processing Zones Authority,
Administration Building, Viwanda Road, Off Nairobi-Namanga Road, Athi River,
P.O Box 50563-00200, NAIROBI.

Click here for detailed job descriptions.

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Additional requirement

Successful candidates will be expected to fulfill the requirements of Chapter Six of the Constitution by providing originals of
the following documents:

1. Police Clearance Certificate from the Directorate of Criminal Investigations
2. Clearance/Compliance Certificate from Higher Education Loans Board (HELB)
3. Tax Compliance Certificate from Kenya Revenue Authority
4. Clearance from Ethics and Anti-Corruption Commission (EACC)
5. Clearance from recognized Credit Reference Bureau (CRB)

All applications should be sent online in PDF format to be received not later than Monday,2nd January 2023,Mid Night East Africa Time.

Export Processing Zones Authority is an equal opportunity employer committed to diversity and gender equality. Women and persons with disability are encouraged to apply. Please note that only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

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