Job Title: Assistant Office Administrator
Grade: EPZA 7
Ministry /Corporation: EPZA
Directorate: Finance,
Human Resource and Administration
Department: Administration
Section / Unit:
Administration
Location / Work station:
Administration Building, Viwanda Road
Reporting Relationships
Reports to: Principal
Assistant Office Administrator
Direct reports: N/A
Indirect reports: N/A
Job Purpose
The job holder is
responsible for secretarial services and others of clerical in duty
Key Responsibilities /
Duties / Tasks
Managerial / Supervisory Responsibilities
N/A
Operational
Responsibilities / Tasks
- Word and data processing
- Managing
electronic office
- Operating
office equipment
- Maintaining
office diary, appointments, travel itineraries
- Attending
to visitors and clients
- Ensuring
security of office records, equipment
- Keeping
of correspondence and file movement
- Preparing
responses to simple routine responses
- Managing
office protocol and etiquette
- Maintaining
integrity and confidentiality of data
Job Dimensions:
Financial Responsibility:
N/A
Responsibility for
Physical Assets
Responsible for physical
assets assigned by the institution;
Decision Making:
Makes decisions using work
instructions
Working conditions:
Work predominantly within
the office
Job Competencies
(Knowledge, Experience and Attributes / Skills).
Academic
Qualifications-KNEC
- Bachelors
degree in Secretarial Studies/Business Office Management or equivalent
from a recognized Institution OR
- Higher
Diploma in Secretarial Studies from the Kenya National Examinations
Council (KNEC);
OR
- Business
Education Single and Group Certificates (BES & GC) Stage I, II and III
from the Kenya National Examinations Council in the following subjects:-
- Shorthand
III (minimum 100 w.p.m.);
- Typewriting
III (50 w.p.m)/Computerized Document Processing III;
- Business
English III/Communications II;
- Secretarial
Duties II;
- Office
Practice II;
- Commerce
II; and
- Office
Management III/Office Administration and Management III;
Professional
Qualifications / Membership to professional bodies
- Certificate
in computer applications from a recognized institution
- Meets
the provisions of Chapter Six of the Constitution
Previous relevant work
experience required.
Direct entry for degree
holders
Functional Skills:
Behavioral Competencies/Attributes:
Attention to detail
Communication skills
Self-motivated Ability to maintain
confidentiality
How to Apply
Suitably qualified
candidates should apply in confidence clearly indicating the job Reference
Number on the Job Application form. The Job Application form can be
downloaded by Clicking Here
Candidates should
also attach a detailed curriculum vitae, copies of academic and professional
certificates, testimonials and national identity card
The applications should be
sent to epza.jobadverts@epzakenya.com addressed to:
Ag.Chief Executive Officer,
Export
Processing Zones Authority,
Administration
Building, Viwanda Road, Off Nairobi-Namanga Road, Athi River,
P.O
Box 50563-00200, NAIROBI.
Click here for detailed job descriptions.
Click here for the newspaper Advert
Additional requirement
Successful candidates will
be expected to fulfill the requirements of Chapter Six of the Constitution by
providing originals of
the following documents:
1. Police Clearance
Certificate from the Directorate of Criminal Investigations
2.
Clearance/Compliance Certificate from Higher Education Loans Board (HELB)
3.
Tax Compliance Certificate from Kenya Revenue Authority
4.
Clearance from Ethics and Anti-Corruption Commission (EACC)
5.
Clearance from recognized Credit Reference Bureau (CRB)
All applications should be
sent online in PDF format to be received not later than Monday,2nd January 2023,Mid
Night East Africa Time.
Export Processing Zones
Authority is an equal opportunity employer committed to diversity and gender
equality. Women and persons with disability are encouraged to apply. Please
note that only shortlisted candidates will be contacted. Any form of canvassing
will lead to automatic disqualification.
