Secretariat Admin Officer
Principal
Accountabilities:
Reciprocity – offer
Administrative Support to Reciprocal Clubs Committee including but not limited
to researching on reciprocating clubs, organising meetings, minutes takings,
follow-up on matters arising and execute all actions as directed.
Membership
- Membership Transitions – prepare transition
letters reports and letters. Send letters and respond to Members’
enquiries accordingly.
- Database – update and maintain membership
database accordingly
- Posting Candidates in the Database – open
accounts for new member and post in details as provided in the membership
application form
- Deputise Membership Admin while on leave.
- Members Comments – Collate and analyse Members and
guests’ comments/feedback in the appropriate format. Prepare reports for
the relevant Committee meetings.
- Maintain membership registry, ensuring all
relevant documents are filled and are up to date.
- Filter all incoming mail and parcels and
ensure they reach the designated persons on time.
- Assist in preparation of Committee and
Annual General meetings as directed.
- Stock Secretariat stationeries stores and
always maintain it up to date in all respects in a presentable manner.
- Any other duties that may be assigned.
QUALIFICATIONS OF A
SECRETARIAT ADMINISTRATIVE OFFICER
- Diploma in Business Administration or equivalent
- Prior experience as an Office Assistant, Office
Administrator or handling administrative responsibilities in a related
field
- Organised, multi skilled, self-directed individual
with a positive attitude, excellent organizational skills and able to work
under minimum supervision.
- Visionary, result-driven, self-directed and
resourceful administrative professional focusing in making a difference in
office administrative procedures.
- Excellent communication and presentation skills
with the ability to liaise effectively with a range of departments to
effectively achieve departmental and organisational objectives
- Flexible and able to adapt to rapidly changing
circumstances, prioritize, multitask and meet deadlines
- Analytical decision making and proactive
approaches to problem solving
- Ability to work autonomously and as part of a team
- Discretion with personal and confidential
information
- Advanced interpersonal skills, demonstrated
ability to develop strong working relationships
- Creative and innovative thinker
- Proficient in Microsoft Office, In-design,
Photoshop & Corel Draw
- Qualifications in Secretarial studies will be an
added advantage.
How
To Apply
Interested candidates
are requested send an updated Resume and letter of application referenced
“Secretariat Administrative Officer” to careers@mcc.co.ke by end of day (5.00pm) Monday, 31st January 2022.
Due to the large number
of applications we may receive, kindly note that only short-listed candidates
will be contacted.