REGISTRAR (ADMINISTRATION AND PLANNING) GRADE 15
This is a senior position in the University. Registrar (A & P) will work under the Deputy Vice-Chancellor (Administration, Finance, Planning and Development). The successful candidate will work under minimum supervision, provide strategic planning and guidance in the development, coordination and implementation of physical plans of capital projects in the University. She/he will identify and assess university capital projects for renovation, repair and maintenance. She/he will provide timely and accurate information to the University for planning and managerial decision-making, administer key university investigative research into areas of needs.
She/he will coordinate performance
contracting, services matters such as appointments, promotions, retirement,
disciplinary action, sanction of leave, incentive pertaining to both teaching
and non-teaching staff, Coordinate the design, implementation and maintenance
of appropriate human resources policies, procedures and systems that attract
and retain qualified and experienced Human resource.
Qualification
Requirements:
- Must have a Master’s Degree in Social Sciences,
Education, Management, Planning, Public Administration, Business
Administration, Human Resource Management or Economics from a recognized
institution.
- Must have three (3) years’ work experience as a
Deputy Registrar or comparable position in a busy organization
- Must have five (5) years work experience in
similar position in a University setup or similar
- Must have ability to lead, guide, coordinate and
facilitate strategic planning processes
- Must demonstrate ability to analyze and interpret
financial data and prepare financial reports, statements and projections
- Must demonstrate ability to analyze complex
problems, interpret operational needs, and develop integrated creative
solutions
- Should demonstrate skills in organizing resources
and establishing priorities
- Should demonstrate skills in examining and
re-engineering operations and procedures, formulating policy, and
developing new strategies and procedures
- Should be able to develop, plan and implement
short and long range goals
- Should have knowledge and understanding of
computerized management information systems, applications and tools
- Should demonstrate advanced verbal and
communication skills
- Should have strong interpersonal skills and
ability to effectively communicate with a wide range of stakeholders.
Duties and
Responsibilities
- Under limited supervision, provides strategic
planning and guidance in the development, coordination and modernization
projects in the University
- Coordinate research, identification, assessment
and prioritization of University- wide existing physical infrastructure
facilities requiring repair, renovation and maintenance
- Interacts with departments and University senior
management to ensure that planning, programming and presentation of
University new projects for funding are coordinated with the institution’s
capital projects agenda
- Participates in the coordination of the
development of the University Master Plan
- Coordinates the administration of construction of
development projects and draws programmes designed to clear the University
backlog of capital projects
- Works closely with the University Architect and
Quantity Surveyor in advising them on strategies to maximize reduction in
backlog for University facility renovation and completion by creating
synergy between Government funding, University funds raised from
appropriations in aid and projects plans for new construction and/or
expansion
- Leads and Coordinates the preparation of annual
capital project proposals for funding, develops project plans,
justification and cost estimates for integration into the university’s
short and medium term plan for presentation to the Council and the
Government
- Working closely with the University Architect
conducts research and incorporates latest advancement in construction
materials and methods into the design of University Facilities
- Prepares annual development plans of the
University for submission to the University Management
- Recommends and participates in the development of
University policies and Procedures and serves in the University Planning
and policy- making Committee
- Compiles and analyses statistical data for use in
general planning, strategic planning, and budgeting and sundry management
requirement.
- Monitors resources allocation and utilization in
line with the plans of the University
- Coordinate performance contracting, measurement
and monitoring of Strategic plan
- Develops resources allocation parameters
- Determines manpower needs, controls and staff
development
- Services matters such as appointments, promotions,
retirement, disciplinary action, sanction of leave, incentive pertaining
to both teaching and non-teaching staff
- Coordinate the design, implementation and
maintenance of appropriate human resources policies, procedures and
systems that attract and retain qualified and experienced human resource
- Design and conduct surveys to obtain feedback and
ensure the University delivers quality services to both its internal and
external customers
- Perform other duties and responsibilities assigned
by the Deputy Vice-Chancellor in charge of Administration, Planning and
Development.
HOW TO APPLY
Applicants must submit
ten (10) copies of application letters giving details of their age, education
and professional qualifications, detailed work experience, present post and
salary, applicant’s telephone and email address, and enclosing duly certified
copies of certificates and testimonials and giving names, addresses of three
(3) referees who are knowledgeable about the applicant’s competence, and a
detailed Curriculum Vitae.
Applicants should
request their referees to write and their confidential recommendation letters
sent on their behalf directly to the undersigned. The name and the reference
number of the position for which application is made should be clearly
indicated on the envelope.
Applications should
reach the undersigned not later than Friday 12th November 2021 at 5 p.m.
The Vice-Chancellor
Chuka University
P.O. Box 109-60400,
Chuka.
Chuka University is an
equal opportunity employer and canvassing will lead to automatic
disqualification. Women and persons with disability are encouraged to apply.