Job Purpose
The job is responsible
for efficient management of records in the Council.
Responsibilities
Reporting to the Senior
Records Management Officer, the Records Management Officer
will
perform the following duties and responsibilities:
- Implement
record management policies.
- Ensure
the security of files and documents.
- Update
and maintain the file movement records.
- Receipt
and dispatch mails and maintain related registers.
- Prepare
appraisal and disposal schedule of files and documents in liaison with
relevant agencies as per the Public Archives and Documentation Act Cap 19.
- Undertake
records survey process.
- Manage
confidential files and records.
- Update
file indexes.
- Update
and maintain records management database;
- Update
and maintain file movement records.
- Initiate
appraisal and disposal of files.
- Support
the development and implementation of the Section’s budget as out lined in
the annual work plan.
Minimum Qualifications and Experience
Academic and Professional Qualifications
- Bachelor’s
degree in any of the following disciplines: Records Management,
Information Management, Information Science or equivalent qualification
from a recognized institution
Experience
- Minimum
of one (1) year experience.
Functional Skills
- Knowledge
and understanding of functional areas of Records Management.
- Demonstrate
good understanding of records management policies, regulations, and
procedures.
- Knowledge
in use of human resource information system
- Proficiency
in use of Ms. Office tools
- Good
Communication skills.
- Negotiation
Skills.
- Conflict
resolution skills
- People
management skills
- Professionalism
Duration of the Assignment
The duration of the
engagement will be three (3) years renewable for a similar term subject to
performance and availability of funds.
How To Apply
Interested persons
should send their CV with names and addresses of three referees and Cover
letter to hrcog@cog.go.ke on or before Friday
18th June, 2021, indicating the name of the position in the
subject on the email.
Director – Health Service should apply using the below
information only
Interested persons
should download and duly fill the COG EMPLOYMENT APPLICATION FORM and
drop the duly completed form, CV with names and addresses of three referees,
cover letter clearly indicating “application for the position of Director
Health” in the subject, with current and expected remuneration, and a copy of
ID, certificates, relevant clearance certificates and testimonials.
The hard copy
application in plain sealed envelope must be submitted and registered at the
Council Offices, Delta Corner Towers- Westlands,
Oracle Wing 2nd Floor, on or before 5:00 p.m. 18th June, 2021 addressed
as “Application for a position of the Director Health” to;
The Chief Executive Officer,
Council of Governors
P.O Box 40401-00100
Nairobi
Council of Governors is
an equal opportunity Employer. Persons living with disabilities and Persons
from marginalized areas are encouraged to apply. Only shortlisted candidates
will be contacted. Canvassing in any form will lead to automatic
disqualification.