Position: Office Assistant
Location: Nairobi
Job Description
Palladium
is a global leader in the design, development, and delivery of Positive Impact-
the intentional creation of enduring social and economic value. We work with
foundations, investors, governments, corporations, communities, and civil
society to formulate strategies and implement solutions that generate lasting
social, environmental, and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 50 plus countries and a global network pf more than 35, 000 technical experts Palladium has improved- and is committed to continuing to improve economies, societies and most importantly, people’s lives.
In
Kenya, with a staff of 129 people, Palladium works in economic growth, Private
sector engagement, health, data, and digital solutions. In health, with USAID
under several key programs, Palladium worked to advance sustainable financing
of Kenya’s health policy priorities with a focus in HIV planning, reproductive
health, malaria, and maternal health.
Additionally,
our teams supported the Kenyan health systems and capacity building efforts
covering governance for strategic planning, and health information systems
development.
Furthermore,
our teams work to improve clinical service delivery by strengthening electronic
medica; records systems an creating a data warehouse.
Palladium is a
child-safe organization and screens applicants for suitability to work with
children. We also provide equal employment to all participants and
employees without regard to race, color, religion, gender, age, disability,
sexual orientation, veteran or marital status.
The Palladium Data,
Informatics and Analytical Solutions (DIAS) practice vision is to improve
health and development investments and outcomes by strengthening information
and governance systems and local capacity and ownership at scale to use quality
data in real time for positive impact.
The
incumbent will be responsible for maintaining clean and hygienic office
conditions, preparing teas and refreshments for staff and office meetings,
photocopying and duplicating work and light messengerial duties.
The Office Assistant
will report to the Finance and Administration Officer. Overall guidance
and supervision will be handled by the DIAS Finance and Administration Manager.
Responsibilities
- Always maintain cleanliness and
hygiene of office areas. These include:
- Sweeping,
mopping, scrubbing and/or vacuuming office floors
- Cleaning
washrooms and ensuring replenishment of utilities i.e., toilet rolls,
soaps, washing liquid and paper towels
- Cleaning the
kitchen surfaces, floors, sinks, taps, draining boards and basins
- Cleaning and
polishing office furniture, walls and equipment
- Cleaning
office windows, glass partitions or mirrors
- Assist with attending to
visitors / contractors / vendors who come to the office for meetings or
delivery of goods / provision of services.
- Assist in the purchase of all
the items required to enable a fully functioning kitchen and bathroom
area. Ensuring the office utilities and stationery are well stocked and
enhanced.
- Ensure tea, water and
refreshments are prepared and provided to staff / during official meetings
as requested.
- Make payment of monthly
utilities and statutory deductions.
- Collect and deliver mail and
other materials as required from and to the post office.
- Assist in photocopying,
duplicating and archiving work.
- Perform other related duties as
may be assigned.
Qualifications
- Relevant work experience
- Kenya Certificate of Secondary
Education
- Self-driven, mature, clean, and
well organized
- Good communication skills
- Team player with good attitude
towards work and colleagues
How to apply