Position: Program Accountants (2 Nairobi and Kiambu Respectively)
Date of Commencement of
Duty: July 2021
Duty Station: Nairobi
and Kiambu
Duration: 1 year,
renewable contract
Responsibilities
Support the
Finance department in effectively managing the program budget.
Support the
Finance department in accurately phasing the annual budget on quarterly
and monthly basis based on the program work plan.
Monitoring budget
to actual expenditures, producing regular and special budget reports,
performing various budget analyses, calculating budget adjustments caused
by revised programing and advising team program manager and management
appropriately.
Coordinating the
preparation and monitoring of budgets for the program as per both
internal and external formats, on monthly, quarterly and annual basis.
Ensure accurate
and timely input of financial data to ensure sound financial reporting
and management. Reviewing and posting all field staff liquidations in the
system.
Ensure all payment
vouchers are well supported, approved invoices, LPOs, requisitions,
quotations, and other supporting documents.
Prompt response to
and processing of financial queries from staff, suppliers and
partners.
In close coordination
with Field program staff maintains a system to monitor and forecast cash
requirements to meet administrative and program expenditures.
Establishes
monthly cash requirements for the field staff and make a timely
replenishment.
Ensuring that the
financial policies and procedures are complied with
Maintain an
organized and effective financial filing system for all Finance documents
including vouchers.
Manage the donor
reporting timetable for the program/program and ensure reports are produced
in a timely manner
Support and advise
other program staff in submitting their reports and
accountabilities
Checking of
accountabilities submitted by staff against budget and query of any
variances.
Understand the
donor rules and regulations and ensure all staff and volunteers are
following and complying with donor and CSA rules for the grant.
Support the
finance manager to produce high quality monthly management reports,
advising on any variances.
Qualifications
Degree in
Accounting, Finance or CPA III.
5 years’
experience in a similar role – USAID funded program A MUST.
Excellent
communication and interpersonal skills
Experience of
rules and regulations for non-profit organisations; knowledge of USAID
financial reporting and USAID procurement procedures
Adjusts to
competing priorities in a fast-paced environment
Strong
organizational skills and time management skills
Financial and
Information Technology Systems – Advanced knowledge of Microsoft Office,
Excel particularly. Use of accounting software, Quick books added
advantage.
Ability to work
independently as well as in a team environment.
How to apply
Written applications
including Cover Letter and Curriculum Vitae indicating position and the
county/ward applied for with day-time contact phone number(s) of three
references
The application should
reach the Administrative Manager by not later than June
14th, 2021 on E-mail: csa@csakenya.org
The Administrative
Manager
Center for the Study of
Adolescence
Mbaazi Avenue, Off
Kingara Road, Lavington
P.O. Box 19329-00202,
Nairobi; E-mail: csa@csakenya.org