(RBA/4/3/4/2021/05)
Closing Date: 18/05/2021
Job Requirements
- Bachelors degree in any of the following; Records
Management & Information studies, Library and Information studies,
Archives and Records management or equivalent from a recognized
university; ORDiploma in any of the following; Records Management &
Information studies, Library and Information studies, Archives and Records
management from a recognized university;
- Shown merit and ability as reflected in work
performance and results;
- Minimum KCSE grade C- or equivalent;
- Certificate in computer proficiency from a
recognized institution;
- At least one (1) year relevant work experience;
- Fulfil the requirements of Chapter 6 of the
Constitution.
Key Responsibilities
KRA 1: Records and Registry
Management
- Maintain a registry system to ensure accurate
filing and retrieval process of documents and records.
- Manage incoming documents to ensure proper
classification and appropriate filing
- Register both incoming and outgoing files in the
movement register to ensure all files removed from registry are properly
recorded in the master registry file
- Undertake periodic inspections of materials or
files in order to ensure correct placement, legibility, and proper
condition.
- Training of users on the filing and record
management system including document folio procedures
- Assist in development and review of a records
management procedure manual
- Appraisal of all non-current/closed records
- Identification, listing, labelling and transfer of
records for permanent preservation at KNADS
- Obtain authority for destruction of valueless
records from the Director of KNADS
KRA 2: Scanning and
Indexing
- Sort out mail and scanning the same to ensure
electronic record in the workflow
- system
- Manage the scanned mail to ensure security and
timely attention and action on same
- Develop accurate and consistent indexing of
documents to ensure a reliable database and distribution of electronic
data and information to users.
- Regularly update database with latest data or
information from schemes returns
Terms of Offer
These positions offer a
competitive remuneration package, excellent opportunity to make a contribution
to the performance of the Authority.
RBA is an Equal
opportunity employer, employer of choice, and all qualified Kenyans are
encouraged to apply.
Note: Only shortlisted
candidates will be contacted and canvassing will result in automatic
disqualification.
Retirement Benefits
Authority (RBA) is ISO 9001:2015 Certified
Shortlisted candidates
will be required to submit clearance certificates from the following bodies:
- Kenya Revenue Authority – (Valid Tax compliance
certificate).
- Directorate of Criminal Investigations –
(Certificate of good conduct)
- Higher Education Loans Board – (Compliance
certificate, where applicable)
- Ethics and Anti – Corruption Commission –
(Self-Declaration form)
- Credit Reference Bureau – (Certificate of
clearance or credit report)
RBA values diversity
therefore youth, female candidates, persons with disability and marginalized
are strongly encouraged to apply. Canvassing will lead to automatic
disqualification. Only shortlisted candidates will be contacted.
How To Apply
