Location: Kilimani, Nairobi
Job summary:
Our client, a land & engineering
survey, planning and GIS & digital mapping company, is recruiting a Business Administrator to join their team. Responsible for organizing the company’s
day-to-day operations. Provide clerical support to managers and employees and
coordinate all daily administrative activities. Should be able to ensure office
policies and procedures run smoothly.
Responsibilities:
Business Administration
- Maintain proper documentation of client
projects, files, reports and any hard copies.
- Manage office diary in regard to meetings,
upcoming events registrations, appointments and communicating this on time
to the Supervisor
- Respond to client emails and respond in a
timely manner.
- Track inventory of company assets and
condition of item when checked out and returned
- Conduct orientation of new employees.
- Make travel arrangements for employees.
- Book meetings and schedule important projects
and activities
- Prepare meeting rooms and refreshments for
clients
- Handle queries from clients on behalf of the
field team
- Maintain office cleanliness in the office
(windows, floors, utensils)
- Subscribe to digital newspapers and coordinate
for hard copies when digital copies are not available.
- Order office stationery and supplies.
- Deliver and collect parcels.
- Print, copy and scan office documents
Business Development
- Research, compile and accurately prepare
tender documents in line with the requirements of the tender document.
- Deliver tender documents and attend tender
opening meetings.
- Actively keep track of trends in the industry,
sign up for events, exhibitions, meetings, networking forums and
associations related to the industry.
- Seek to understand procurement procedures and
financial calendars of projects by key institutions in the industry eg
Government of Kenya, World Bank, UN, FAO, WHO etc
Accounting
- Develop quotations for projects as requested
by clients.
- Generate invoices and follow up on payments
from clients.
- Ensure timely payment of service providers.
- Oversee and manage the department’s financial
and budgetary activities.
- Track expenses and company expenditure to
identify areas to cut costs and improve performance.
Social Media
- Write, edit and publish engaging posts for
various social networks, including Facebook, LinkedIn, Twitter and
Instagram
- Select appealing images and videos to
complement text
- Update social media pages with compelling
company news
- Respond to questions and comments on the
company’s social media pages in a timely and accurate manner
Qualifications
- Minimum work experience of 3-4 years in a
similar role.
- Bachelor’s Degree in Business Administration,
Finance, Sociology and any other related field
- Experience in office operations
- Business development skills
- Technical skills e.g survey data analysis and
business intelligence.
- Management skills (budgeting, business
knowledge and people management)
- Proficient is MS Office (Word, Excel,
PowerPoint)
- Familiarity with social media platforms
- Excellent communication and interpersonal
skills
- Highly organized and able to multitask
- Decision making
- Negotiation, persuasion and teamwork
- People management
How To Apply
Deadline: Interested parties should send their
online applications on or before 22nd May
2020
Applications not meeting minimum requirements will not be
considered. Only shortlisted candidates will be contacted.