Our client, a leading architectural
and interior design practice organization working locally and regionally with a
wide spectrum of public and private sector clients seeks to recruit an Office Administrator.
The successful candidate will be the
lead person in all administrative, operational and logistical support for the
company.
Job Location: Nairobi
Duties & Responsibilities
·
Coordinate office activities and
operations to secure efficiency and compliance to company policies.
·
Perform planning and coordination of
administrative procedures and systems.
·
Submit timely reports and prepare
presentations as assigned by the directors.
·
Ability to professionally put
together BID information and proposals for the company well enough before the
director finally checks them.
·
Ability to proficiently scout for
proposed works in newspaper advertisements, company websites etc., apply for
the proposed work and present to the directors.
·
Manage information flow in a timely
and accurate manner.
·
Coordinating schedule of meetings and
appointments for the directors;
·
Monitor costs and expenses to assist
in budget preparation.
·
To come up and present a filing
system that works for all the ongoing projects
·
To come up with a Document Reference
system and book that works for the company.
·
Ensuring building and member safety
as it relates to fire and emergency plans.
·
Maintaining and Updating office
Inventory, Furniture & equipment in liaison with the Accountant
·
Coordinate and host external events
to take place in the space (such as workshops, networking events, etc.)
·
Ensure that all utility bills are
settled in time and that there are no service interruptions.
·
Coordinating appointments and travel
itineraries for the directors;
·
Undertaking any other office
administrative services duties that may be assigned.
Desired Qualifications & Skills
·
Graduate degree A MUST as a minimum
preferably in one of the following majors:
1.
- PR & Marketing
b.
Business Management
c.
Economics
d.
Bachelor of Commerce [BCOM]
·
Proficient in Word, Excel, and
PowerPoint
·
3-5 years’ experience in an
administrative/ customer service/ HR role in a busy customer oriented
environment.
·
Excellent organizational and
leadership skills
·
Familiarity with office management
procedures and basic accounting principles.
·
Qualifications in secretarial studies
will be an advantage
To Apply:
Applicants who meet the requirements
stated above should send their applications and detailed CVs with a day – time
Telephone number to the email address: jobs1@hcsafrica.com with Office
Administrator on the Subject line.
Candidates MUST indicate their
Current and Expected salaries.
