Toyota Tsusho East Africa
Job Title: Commercial
Coordinator
Reports to: Chief
Operating Officer
Work station: Nairobi
Direct Reports: N/A
Indirect Reports: N/A
Job Purpose: Responsible
to monitor sales activities and make sales report including: stock allocation,
report inventory status, stock analysis, marketing activities and with
financial analyses.
Main Responsibilities of the Job
1) Sales performance and Tyre
profitability management
·
Monitor sales performance (forecast,
inquiry, quotation, sales lead time, delivery, sales progress by the team.
·
Monitor profitability of tyres and
accountable for the gap between plan and result
·
Generate sales performance and stock
status reports monthly, weekly and daily and accountable for the reason of gap
between plan and result and action plan in future
·
Monitor and manager stock level and
overdue credit
2) Stock level management
·
Execution of monthly Inventory check
·
Monitor stock level and eliminate
over 4month aged stock regularly
·
Report stock status to management and
all sales teams
·
Create SOP for all transaction of
Navision ERP
·
Update pricing in Navision for new
models and on existing models with Supply Chain/CS members
·
Stock into Navision confirmed orders,
and confirm the link for PO creation
·
Prepare the report on all tyre order
intakes and deliveries across the business
·
Carry out a monthly stock
reconciliation to ensure that physical stock take count tallies with system
counts.
·
Respond to stock related enquires
from various sales teams
·
Manage and organise for display and
consignment tyres across the branches
3) Stock level management
·
Develop sales, order plan using
Rundown format and analyze supply and demands
·
Monitor stock level and make sold-out
plan with Key Account Manager and Marketing Coordinator
·
Allocate the stock to each customer
when it is contracted
·
Report stock status to management
through proper stock taking activities
4) Sales performance and Tyre
profitability management
·
Develop an annual tyre sales target
as “Original plan” and sales & profit plans on OB/RB
·
Analyse cost of the sales and make
report to Management
·
Make each Dealer’s sales performance
report together with Key account Mangers
5) Marketing activities analyses
·
Monitor all marketing activities of
dealers and competitors with Marketing Coordinator
Knowledge, Skills and Experience
Minimum level of academic and
professional qualification required to perform effectively in the role
·
Bachelor’s degree in Business or
related field from a recognized institution.
·
Certification in Marketing Management
Minimum level of experience required
to perform effectively in the role
·
3 Year working experience in a
similar role, Business or relevant field from a reputable organization
Working Relationships
Internal customers
a) Finance
External Customers
a) TTEA –Toyota Tsusho East Africa
b) Navision Consultant
Competencies
Technical
a) Computer Literacy
b) Knowledge of Navision Application
c) Good knowledge of the motor
industry dynamics
d) Financial Knowledge
Functional
a) Report writing skills- ability to
develop reports
b) Presentation skills
c) Attention to detail
d) Analytical Skills
Behavioral
a) Ability to work under pressure
b) Professionalism –maintains a
professional approach based on ethics and TYDIA values
c) Integrity, honesty and ethics-
ensures ethical practices and integrity to ensure TYDIA is not exposed to
reputational risk
d) Resilience –is able to
withstanding strategic and operational challenges and maintain momentum
e) Emotional Intelligence-manages
emotions in a mature and composed manner as expected of a leader
f) Analytical and Numerical Skills
Job Title: Human
Resources and Admin Assistant
Reports To: Human
Resources Manager For: Day To Day Support and Guidance
External Relations
·
Vendors
Internal Relations
·
Finance Department
·
Sales Divisions
·
CFAO Group Companies
For: General HR
and Office Administration Support
Direct Reports: None
Job Purpose: The
Incumbent will provide general Human Resources and Office Administrative
support to the business.
Key Responsibilities:
Human Resources
·
Provide relocation and settling
support to Expatriate staff
·
Coordinate orientation for new staff
·
Responsible for coordination of staff
engagement activities and welfare programs
·
Administration of recruitment and
selection process
·
Administration of training process
·
Support in Personnel File management
·
Provide Leave Administration Support
·
Employee Benefits Administration
Administrative
·
Maintain and track levels of
stationery and office supplies and prepare procurement requisitions based on stock
levels.
·
Ensure licenses and permits are valid
at all times (Vehicle Insurances, KENHA, Business Permit)
·
Support in providing Administration
budgetary input
·
Receiving and verifying supplier
quotations and invoices for final approval.
·
Maintain list of current vendors,
contact details and contracts.
·
Monitor Tracking of Company vehicles
and report exceptions with regards to weekly movement schedules
·
Visitor Management including but not
limited to coordinating airport and other transfers, hotel bookings and
cancellations.
·
Verifying, recording and dispatching
mail and other materials as requested.
·
Manage staff airtime provision for
both pre-paid and post-paid lines. Provide cost allocation to Finance on
Monthly basis.
·
Ensure all company cars are
maintained timely by liaising with all drivers and maintain accurate driving
records. Manage Company pool car as well as allocating expenses to the right
cost centres.
·
General Office Administration and
other duties as assigned from time to time.
Minimum Requirements:
·
Bcom Degree in Human Resource or any
other related Degree with relevant IHRM Certification.
·
At least 2 years’ experience in a
similar role
·
Very Good Communication
skills.(Essential)
·
Ms Office (Essential)
·
Capable to work under extreme
pressure and meet tight deadlines.
·
Build Customer relationship and
deliver customer satisfaction.
·
Good command of the English language
·
Self-Driven and Proactive
How to Apply
Please visit https://toyotatsusho-ea.com/vacancies/ to
apply.
Applications close on 9th August 2019
