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NGO Jobs in Nairobi, Kenya - ACTED


Position: REACH Senior FSL Assessment Officer
Department: REACH_AGORA
Contract Type: Fixed
Duty Station: Nairobi with regular travels to the field
Proposed starting Date: August 2019
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).

REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process.
REACH facilitates information management for aid actors through three complementary services:
(a) need and situation assessments facilitated by REACH teams;
(b) situation analysis using satellite imagery;
(c) provision of related database and (web)-mapping facilities and expertise.
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide.
ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.
Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.
Context / Country
REACH, has been working in Kenya and regionally supporting inter-agency information management and assessment capacity since 2012.
In 2012-2016 REACH supported the development of an early warning monitoring system through training of monitors and support to county analysts for the National Drought Management Authority
In 2017, REACH has supported the collection of information in Dadaab refugee camp and in border areas through technical support and assessment coordination services to NRC and its partner the Refugee Consortium of Kenya (RCK).
REACH has continued to provide information management support to various humanitarian agencies and Government institutions in Kenya, and currently have strong presence and participation in Key working groups and forums including the Kenya Cash working group, Long and Short Rains assessments working group, Regional durable solutions secretariat and many others.
Under the functional supervision of the IMPACT Country Coordinator in Kenya, the Food Security and Livelihoods Senior Assessment Officer is responsible for the management of all REACH research cycles in Kenya, including implementation, resource mobilization and management, partnership framework, dissemination and evaluation.
He/she directly supervises junior assessment and field staff and plays a key role in the development and implementation of REACH strategy in Kenya.
Position profile
In coordination with the Country Coordinator, the FSL Senior Assessment Officer is responsible for
(1) the overall management of REACH FSL and Cash related research cycles,
(2) for the management of the Assessment team, and plays a key role in
(3) external relation and
(4) the development and implementation of REACH strategy in Kenya.
More specifically:
Duties and Responsibilities/summary of roles
The REACH FSL Senior Assessment Officer shall be responsible for:
· Under the guidance of the country coordinator, compile and analyze available REACH data related to food security to produce assessment reports, situation overviews and factsheets.
· Actively advocate for the establishment of a community of practice around common methodologies, tools and analysis.
· Actively participate in regular FSL, Markets and Cash working groups and coordination structures
· Responsible for food security rapid assessments – including assessment design and execution, mobile data collection, and IM best-practices – which focus on building FSL partner capacity to fill information gaps for IPC analysis.
· Working in close collaboration with Kenya Food Security and Nutrition Monitoring System partners in the design, implementation, data cleaning and analysis survey.
· Provide technical backstop for other REACH Assessment officers regarding correct FSL terminology and analysis.
· Ensuring that assessment strategies are implemented in a structured and coherent manner in line with project and strategic objectives
· Coordinate logistical aspects of assessments with partner organizations; manage and direct data collection teams in the field
· Provide oversight of data analysis and reporting from the collaborative assessments
· Ensure the writing of timely and accurate assessment reports and factsheets from collaborative assessments
· Supporting the development/revision of assessment / programme strategies, reports or new proposals;
· In coordination with the Country Coordinator external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;
· Coordinate timely and accurate reporting to IMPACT Headquarters.
1.Management of Food Security, Cash and Market Research Cycles
1.1 Assessment Preparation and Planning:
· Ensuring that all assessments are planned in line with relevant project and program objectives and with REACH’s research cycle and other relevant guidelines;
· Ensure that required secondary data analysis has been conducted in preparation of an assessment;
· For each assessment, review ToRs before they are sent to Geneva for validation and ensure that ToRs are validated by HQ before any data collection begins;
· Ensure that ToRs are understood and used by assessment staff and stakeholders, and updated as required; Compose and construct, in close coordination with GIS and data management team, qualitative and quantitative data collection tools; ensure engagement with GIS teams on GIS requirements of research cycle/assessment;
· Keep track of progress and delays of all assigned assessment throughout the research cycle. Ensure that delays or identified challenges for specific assessments are reported in writing and orally in a timely manner;
· Ensure relevant stakeholders and partners are engaged in assessment design and planning.
1.2 Data collection and management
· Ensure that required enumerators are identified and trained for primary data collection;
· Monitor data collection, ensuring its correct implementation in line with agreed ToRs;
· Ensure that the country coordinator is alerted to any issues that prevents full implementation of the methodology in line with the agreed ToRs; ensure that all changes to the methodology are documented throughout implementation;
· Ensure logistics, financial, administration, security and HR processes directly related to REACH have been appropriately implemented and coordinated with the relevant ACTED departments.
· Ensure regular situation updates on data collection have been produced and circulated to relevant REACH, ACTED and external counterparts. Provide support and follow up on identified challenges during the data collection process;
· Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines, and with the ToRs (data management plan Annex);
· Ensure that data is revised and cleaned, and that all revisions are recorded;
· Oversee analysis on collected data as per ToRs;
· Ensure that meaningful techniques are used to analyze the data collected;
· Ensure that data and its analysis are validated by IMPACT HQ before product drafting stage;
· Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing to external parties.
1.3 Product drafting
· Maintain regular communication with IMPACT HQ on progress and deadlines for written products;
· Ensure the drafting of timely and accurate assessment outputs (i.e. reports, factsheets, etc.), which comply with IMPACT’s guidelines and quality standards;
· Review all products before they are sent to IMPACT HQ for validation;
· Ensure that all written products are validated by IMPACT HQ before external release.
1.4 Product dissemination and evaluation
· Under the direction of the Country Coordinator, engage in the dissemination of research products, including through articles, IMPACT social media contents, targeted e-mails, presentations, meetings, etc., in line with IMPACT Dissemination and External Communication Guidelines and Research ToRs;
· Under supervision of IMPACT HQ, ensure that research products are uploaded in relevant data portals, as specified in Research ToRs;
· Ensure that lessons learned are gathered and documented at the end of each research cycle;
· Support the Country Coordinator to conduct monitoring and evaluation as specified in the research ToRs and in line with IMPACT Guidelines.
2. External relations
· In coordination with the Country Coordinator, ensure that relevant partners are consulted and involved at all stages of research cycle: the preparation of the assessment; data collection; data analysis; review of research products; product dissemination; and lessons learnt; ensure that partner engagement is documented;
· In coordination with the Country Coordinator, present research findings to relevant third parties, to enhance their use and impact;
· Ensure that external communications with partners and key stakeholders, including relevant UN agencies, local and national government, and NGOs has been conducted and documented as appropriate;
· In coordination with the Country Coordinator, represent REACH/IMPACT in technical external engagements related to assessments;
The FSL Senior Assessment Officer will maintain the strictest confidentiality on all data collected and related processes.
He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.
· University degree in information technology, demography, statistics, social sciences or any related area, or an equivalent combination of relevant training and experience in food security, livelihoods, cash and related activities in natural disaster or conflict situations.
· Excellent analytical skills;
· At least 3 years’ experience working in humanitarian settings required;
· At least 6 months’ experience leading FSL related assessment required;
· Excellent communication and drafting skills for effective reporting;
· Excellent team management skills;
· Ability to implement multi-sectoral assessments, both qualitative and quantitative.
· Ability to operate in a cross-cultural environment requiring flexibility;
· Familiarity with the aid system, and understanding of donor and governmental requirements;
· Familiarity with early warning systems
· Familiarity with the IPC – level 1 certification an asset
· Familiarity with cash based humanitarian response an asset;
· Fluency in English required;
· Ability to operation Microsoft Word, Excel and Project Management Software;
· Ability to operate SPSS, related statistical programming required
· Ability to operate R is an asset
· Ability to operate GIS is an asset;
· High level of autonomy and willingness to spend time in deep field locations during rapid assessments away from IMPACT/ ACTED support;
· Ability to work independently.
Qualified candidates with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to and received on or before 5.00PM on 15th August 2019, with the subject line “REACH SENIOR FSL ASSESSMENT OFFICER”.

Job Re-Advertisement: Senior Project Development Officer(National position only)
Department: Project Development Department
Contract Type: Fixed
Duty Station: Nairobi with regular travels to the field
Starting Date: August 2019
ACTED is a non-governmental organization whose vocation is to support vulnerable population worldwide and to accompany them in building a better future. ACTED was created in 1993, is governed by the French law and has its headquarters in Paris, France.
ACTED Kenya is looking for a self-driven and a self-oriented professional to fill the position of a Senior Project Development Officer
Reporting to the Country Project Development Manager, the successful candidate will work closely with Project Development Department within the ACTED Kenya offices.
Main Objective
The Senior Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors.
The Senior PDQ facilitates internal communication and coordination with relevant departments, and contributes to ACTED external communication strategy.
Specific Objectives include:
1. Contribute to the funding of ACTED’s programming strategy;
2. Ensure good donor relations through proper, qualitative and timely grant management;
3. Facilitate internal coordination and communication and mentor a POI/ PDA (if any);
4. Raise ACTED’s profile and credibility with external stakeholders by communicating a positive image of ACTED’s activities and engagements in the country.
Duties and Responsibilities
1. Fundraising
Ø Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;
Ø Regularly conduct stakeholder analysis, in particular who does what and where (3W)
Ø Maintain active and regular working relationships with donors
Ø Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia;
Ø Regularly update a directory of donors, international and local NGOs, other partners and stakeholders;
Ø Contribute to the reporting to national and local authorities as required by ACTED
Ø registration/legal status in country;
Ø In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings.
Fundraising and proposal development
Ø Identify funding opportunities;
Ø Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals;
Ø Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators);
Ø Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
Ø Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
Ø Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
Ø Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.
Ø Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
Ø Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
2. Grant Management
Contract follow-up
Ø Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
Ø When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
Ø Participate in and take minutes of kick-off and close out meetings for each project
Ø Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
Ø Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
Ø Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
Ø Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
Ø Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;
Partner Follow-up
Ø Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;
Ø Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
3. Management and Internal Coordination
Staff Management (if any}
Ø Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities;
Ø Mentor the POI and/ or PDA with the aim of strengthening their technical capacity.
Internal Coordination and Communication
Ø Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
Ø Ensure these meeting minutes are sent monthly to HQ;
Ø Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
Ø File properly contractual project documents both in hard and soft copies
Ø Update regularly the Resource centre at the office with appropriate and relevant external and internal resources
4. External Communication
Ø Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
Ø Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;
Key Performance Indicators
Ø % success rate of proposals;
Ø % of proposals submitted in a timely manner;
Ø % of reports submitted in a timely manner {for final reports by ACTED internal reporting deadline];
Ø Regular and timely holding of internal coordination meetings and submission of minutes/reports to
Ø Number of internal and/or external articles/news/videos, etc. published about ACTED mission during the past 6/12 months.
Requested Profile
Ø Master Level education in International Relations, Development Studies, Humanitarian Aid or a relevant field.
Ø Masters Level education or post graduate Diploma in Sociology is desirable
Ø 5+ years of solid experience in the Humanitarian Field, Donor Relations, Project Development, management and monitoring systems, preferably in INGOs are required.
Ø Fluency in written and spoken English
Ø Proficiency in French is desirable to enable easy flow of communication with French speaking countries
Ø Strong Writing abilities and analytical skills
Ø At least 2-3 years of working experience in regions with unstable security either in Africa, Asia, or the Middle East;
Ø Demonstrated communication and organizational skills;
Ø Proven ability to work creatively and independently both in the field and in the office;
Ø Knowledge of local languages and/or regional experience will be an added advantage
How to Apply
Qualified candidates with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to and received on or before 5.00PM on 9th August 2019, with the subject line “SENIOR PROJECT DEVELOPMENT OFFICER”.
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.
ACTED has a strong commitment to (PSEA) Protection from Sexual Exploitation and Abuse, and has the policies and procedures in place to address this.
Please note:
· This position is open ONLY for Kenya Nationals;
· Only shortlisted candidates will be contacted.
ACTED is an Equal Opportunity Employer.

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