Our client is a leading company in
the travel and tourism industry offering a range of services including air
bookings, travel related tours and leisure products.
They are seeking to recruit a highly
talented professional to fill in the following position in their Nairobi
office:
Finance and Administration Officer
Reporting to the Managing Director,
the job holder will be the link between the daily running of the office and the
management.
The position will be responsible for
providing critical information to the management for decision making and
spearheading the administration and financial departments.
Principal Accountabilities
·
Analysing fortnightly revenues generated
from the sales and allocating to the Reservation’s Officer concerned as a means
of monitoring individual performance.
·
Preparing and analysing cash flow
projections so as to anticipate the Company’s income and expenditure
fortnightly, i.e. 1⁄2 month estimates.
·
Receipting, invoicing and recording
sales and overseeing issuing of receipts and invoices.
·
Ensuring up-to-date cash book
reconciliations by the 7th of the following month.
·
Producing sales, debtor and creditor
reports regularly and sharing with management for execution.
·
Reporting daily (or as required) to
the Managing Director the cash positions and ensuring all monies are receipted
and banked daily from 3:30pm.
·
Analysing cost of banking, i.e.
Ledger Fee, Interest Rates and Commissions so as to advise Management on the
cost-effectiveness of banking services.
·
Spearheading debt collection from all
company debtors, maintaining up-to-date debtors reconciliations by 4th of the
following month and ensuring debtor statements are read by the 4th of every
month.
·
Monitoring daily debtors’ collection,
ensuring credit does not exceed 30 days and preparing creditors schedule by
20th of every month.
·
Generating and submitting weekly
sales reports from daily sales.
·
Matching sales estimates to actual
and explaining variations to Management.
·
Generating Accounts reports and
submitting to the Management on a quarterly basis or as may be required by the
Management.
·
Recommending to the Management all
office requisitions, purchases and disposals for the effective running of the
office.
·
Supervising front desk operations
including receiving clients/guests, answering calls, responding to and channelling
electronic communication.
·
Managing use and allocation of office
petty cash and ensuring economic use of office supplies particularly printing
and mobile.
·
Overseeing and submitting staff leave
applications to management.
·
Supervising Office Messenger duties,
particularly efficient coordination of errands delivery of invoices and
collection of payments.
Key Skills and Qualifications
·
Bachelor’s Degree in Business
Administration or any other relevant field.
·
Demonstrated experience in a similar
position.
·
Good understanding of basic
accounting principles including accrual accounting, reconciliations and general
ledger journals.
·
Effective communication and writing
skills.
·
Able to work well under pressure and
meet set deadlines.
·
Good organizational, time management
and prioritizing skills.
·
Ability to interpret and implement
company policies and procedures.
·
Attention to detail.
·
Team player.
How to Apply
Interested candidates are requested
to forward their updated CVs to recruit@virtualhr.co.ke stating their current
and expected remuneration (MUST), daytime telephone contacts and addresses of
three referees with the subject “FINANCE AND ADMINISTRATION MANAGER” by
Wednesday 21st August 2019.
Only shortlisted candidates will be
contacted.