Ref: DCASAS/KUTRRH/10
Reporting to the Executive Secretary,
the Administrative Assistant job exists to manage phones, emails, scheduling
appointments and planning meetings at KUTRRH
(5 Posts)
Department: Hospital Administration
Section/Unit Public Relations and
Customer Service
Reports to: Executive Secretary
Job Purpose
Responsibilities
·
Keep records, mails, parcels and file
and distribute all inward and outward correspondence to ensure timely delivery
of documents and information in the hospital.
·
Store, arrange, index and classify
records to facilitate easier reference and thus smooth running of office
activities in the hospital.
·
Retrieve documents and files from
their storage facilities, and move them to the appropriate destinations in the
hospital.
·
Move documents, parcels, other hard
office information and physical assets within and without the offices in the
hospital.
·
Provide administrative support within
offices by moving things around and about, being sent to run errands within and
without the hospital.
·
Implement and manage filing systems
and maintain both electronic and paper-based files in the offices to ensure
timely retrieval and data integrity in the hospital.
·
Control movement of people and goods
within and among departmental offices for safety and security of officers in
the hospital.
·
Prepare rooms and venues for meetings
by moving, arranging and cleaning seats and tables, public address and organize
and deliver refreshment to their attendants in the hospital.
Qualifications
·
Bachelor’s Degree in Business
Administration from a recognized Institution.
·
Diploma in Business Administration or
a related field from a recognized Institution.
·
At least five years working
experience as an Administrative Assistant in a reputable organization.
·
Computer Literate
·
Fluent in English and Kiswahili
·
Ability to type 50 words per minute
·
Record keeping skills
·
Office management skills
·
Knowledge of office operations
Soft skills required for the job:
·
Communication skills
·
Organizational skills
·
Observation skills
·
Analytical skills
·
Courteous
·
Ability to work under pressure
·
Ability to observe confidentiality
How to Apply
If your background and competencies
match the specifications of any of these posts, please send your
1. Application Letter,
2. Curriculum Vitae and
3. Filled Application Form
Download the Job Job
Application Form.
ONLY via email to recruitment@kutrrh.go.ke
Or hard copies can be addressed to:
The Chief Executive Officer
Kenyatta University Teaching,
Referral & Research Hospital
P.O Box 7674 – 00100 GPO
Nairobi Kenya
The deadline for the receipt of all
applications is Monday 5th August 2019
