Various Vacancies at Toyota Kenya

Toyota Kenya

Job Title: Risk and Corporate Governance Manager

Division: Corporate

Department: Risk & Corporate Governance

Section: N/A

Reports to: Managing Director

Work station: Head Quarters

Direct Reports: Risk Officer and Risk and Compliance Officer

Indirect Reports: N/A

Job Purpose: This role is responsible for the development and implementation of a risk management strategy that ensures Toyota Kenya is proactive in the management of risk, for minimal risk exposure to Toyota Kenya.

Further, the position will work closely with the Legal Department to ensure compliance with legal, regulatory and policy issues.

Main Responsibilities of the Job

Managerial Responsibilities:

· Develop a risk management strategy to advise the operations of the department in the provision of an operating business environment that is proactive in risk management, to support the achievement of the Toyota Kenya business strategy;

· Develop and coordinate the maintenance of a Risk Management Framework for Toyota Kenya (Risk Governance Structure, Risk tools – Risk register, Compliance Register and incident report, Policies, Process, Business Continuity Planning and Crisis Management), to ensure the availability of a foundation from which to protect Toyota Kenya from preventable risks;

· Create awareness on Risk Management to ensure the operations across all divisions in Toyota Kenya are managed from an informed point;

· Liaise with service providers to ensure that an effective whistle blowing service is maintained

· Develop the Budget for the Risk Management department to ensure the allocation of sufficient resources critical for the implementation of the risk management strategy;

· Monitoring departmental expenditure to ensure efficiency in the utilisation of resources.

Operational Responsibilities:

· Study proposed legislation to determine possible effect to the Toyota Kenya business, and to liaise with Legal Department and advise on best course of action;

· Identify and nurture relationships with key officials from government and other institutions to persuade them to support legislation favourable to the Toyota Kenya business objectives;

· Coordinate support to users in risk management to ensure the identification of accurate risks and the development of sound countermeasures,

· Review key risk areas for each section to ensure gaps in risk management are identified and addressed in a timely manner;

· Review and submit risk reports to management to ensure management is well informed of progress as well as challenges in risk management;

· Coordinate financial and operational risk reviews to ensure the processes employed provide results that add value to the business in line with the Toyota Kenya key performance areas;

· Direct investigations on business malpractice incidents (Security and fraud incidents) in liaison with the Security Department, and report on findings to ensure management is well informed on the incidents, in order for strategies to be developed and implemented to protect against recurrences.

· Develop and implement Business Continuity Plans to limit risks and prepare for if things go wrong

· Conducting audits of policy and compliance to standards and Group requirements including liaison with internal and external auditors

· Enforcement of the Group’s Code of Ethics and Governance

Knowledge, Skills and Experience

Minimum level of academic and professional qualification required to perform effectively in the roles

· Bachelor’s degree from a reputable institution

· CPA (K)

· A Law degree would be an added advantage

Minimum level of experience required to perform effectively in the role

· 8 years’ relevant experience with 3 years at a senior position in a reputable audit firm

Working Relationships

Internal customers

· All sections(Functions, branches, divisions) i.e. Risk Owners (21) and Risk Champions (21)

External Customers

· CFAO – External reporting: JSOX, Roll forward, incident, PACI audits,

· TTAF – Incident reporting

· Prequalified suppliers – Supplier reviews

Competencies

Technical

· Computer literacy

· Budgeting

· Knowledge of Risk Management

· Knowledge of relevant legislation

· Understanding of SOP development

· Financial Management

· Solid understanding of government operations and politics

Functional

· Report writing

· Presentation skills

· Data analytics

Behavioral

· Business acumen- knows how business works; knowledgeable in current and possible future policies, practices, trends, technology and information affecting the business; knows the competition; is aware of how strategies and tactics work in the market place

· Strategic agility – Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can create competitive and breakthrough strategies and plans; can articulately paint credible pictures and visions of possibilities and likelihoods

· Perspective – Looks toward the broadest possible view of an issue/challenge; has broad-ranging personal and business interests and pursuits; can easily pose future scenarios; can discuss multiple aspects and impacts of issues and project them into the future

· Technical learning – Is good at learning new industry, company, product or technical knowledge

· Quality decisions – Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment; most of your solutions turn out to be correct and accurate when judged over time

· Problem solving – Uses rigorous logic and methods to solve difficult problems with effective solutions; is excellent at honest feedback; looks beyond the obvious and doesn’t stop at the first answers; probes all fruitful sources for answers

· Interpersonal skills – Is self-aware, and has ability to relate with people across all levels of seniority as appropriate, to ensure achievement of personal targets

· Organisational positioning skills – Understanding of organisation structure both formal and informal, is sensitive to how people and organisations function; anticipates where the landmines are and plans his/her approach accordingly; views politics as a necessary part of organisational life and works to adjust to that reality.

· Energy and drive – Has speed and agility: taking quick and timely action; seizes more opportunities than others, pursues everything with energy, drive and a need to finish; seldom gives up before finishing especially in the face of resistance or setbacks

· Integrity and trust – Trusted individuals who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for personal gain

· Resilience –is able to withstanding strategic and operational challenges and maintain momentum

· Emotional Intelligence-manages emotions in a mature and composed manner as expected of a leader

How to Apply

If you meet the requirements, kindly forward your application enclosing a detailed word version of your curriculum vitae together with a cover letter by 20th June 2019 to applications.applications@toyotakenya.com

Please indicate Risk and Corporate Governance Manager as the header of your email.

Job Title: Sales Executive – Somali Speaking

Division: Network Management

Department: Branch

Section / Unit: Sales

Reports to: Sales Supervisor

Work station: Branch

Direct Reports: N/A

Indirect Reports: N/A

Job Purpose: This role is responsible for the achievement of the set sales targets to ensure the profitability of the branch.

Main Responsibilities of the Job

Managerial / Supervisory

· N/A

Operational Responsibilities

· Conduct regular field visits to prospect for clients in order to generate sales and gather market information to assist in planning and decision making;

· Actively follow up on new leads and referrals resulting from showroom, field activities and promotions to build prospects and close sales;

· Prepare quotations in a timely manner in line with the Toyota Kenya guidelines to assist close sales in a timely manner;

· Create sales orders in the system to facilitate timely invoicing

· Prepare sales calls programs for appointment bookings with prospective clients to facilitate sales plans;

· Maintain regular contact with clients to promote retention and generate referrals and new business opportunities;

· Consistently update customers on sales order progress, respond and resolve customer queries in a timely manner to ensure customer satisfaction and retention;

· Advise clients on finance packages available through partner financial institutions (Tsusho Capital and banks), and assist the clients in filling the required documentation to ensure the sales deals are closed;

· Liaise with Finance to ensure payment terms are clearly agreed and communicated to the customer, and proper finance documentation, to minimise customer complaints and enhance the closing of sales deals;

· Follow up on vehicle registration documents including logbooks to ensure the documentation is availed to the customer in a timely manner for enhanced customer satisfaction and retention;

· Actively participate in promotional and customer training activities to market the company’s products and services to increase product awareness for enhanced sales;

· Provide information to management and the marketing team on market intelligence to assist garner information required to develop aggressive marketing and sales strategies for the Toyota Kenya brands;

· Submit accurate weekly deliveries and order intake data to the sales supervisor to keep track of the monthly sales targets as per budget;

· Support in the unit ordering process to ensure optimal stock holding at all times;

· Liaise with pre-owned vehicles section on evaluation and validation of customer vehicles trade-ins requests

· Assist customers in filing government tax documentation e.g. I tax in order to prepare advance tax documents.

Knowledge, Skills and Experience

· Minimum level of academic and professional qualification required to perform effectively in the role

· Degree in sales and marketing or other relevant field

· Minimum level of experience required to perform effectively in the role

· 2 years’ working experience in sales in the automotive industry

Working Relationships

Internal customers

· Sales Administration

· Registration Officers

· Logistics and Vehicle Preparation Team

· Marketing

· Sales Stocks and Planning

· Service Advisors

· Parts Sales

· Finance Department

· Leasing Departments

External Customers

· Corporate Clients

· SMEs

· Individual Clients

· Suppliers

· Financial Institutions / Banks

· Pre-Owned Units Section

· Kenya Revenue Authority

· Contracted Personnel E.G KK

Competencies

Technical

· Proficient in Microsoft Office applications/computer literacy

· Driving Skills

· Product knowledge i.e. vehicle specifications, Basic mechanical knowledge

· Knowledge in professional standards

· Proficient in oral and written Somali

Functional

· Writing skills

· Presentation skills

Behavioral

· Innovation – Ability to come up with new and better ways of working to improve efficiency and effectiveness

· Time Management – Ability to use time effectively and efficiently

· Drive for results – Aware of their roles and responsibility and can be counted on to meet and exceed goals

· Interpersonal skills – Ability to build rapport and constructive and effective relationships with colleagues and customers

· Customer focus – Establishes and maintains effective relationships with both internal and external customers, to gain their trust and respect

· Ethics and values – Adheres to an appropriate and effective set of core values and beliefs, and in alignment with the Toyota Kenya values

· Integrity and trust – Trusted individual who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for personal gain

How to Apply

Please indicate Sales Executive – Somali Speaking as the header of your email.

Job Title: Sales Executive – Gujirati Speaking

Division: Network Management

Department: Branch

Section / Unit: Sales

Reports to: Sales Supervisor

Work station: Branch

Direct Reports: N/A

Indirect Reports: N/A

Job Purpose: This role is responsible for the achievement of the set sales targets to ensure the profitability of the branch.

Main Responsibilities of the Job

Managerial/Supervisory