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NGO Jobs in Nairobi, Kenya - MESPT

Internal Audit Manager

REF: 001/2019
Job Purpose
Continuously ensure internal control systems, risk management and governance, procedures and policies with a view to minimize risk exposure for utilization of assets and other resources.

Audit Responsibilities
·         Develop annual internal audit plans for approval by appropriate authority and ensuring that routine audits are carried out as per agreed plan;
·         Review all Trust policies and other statutory requirements to ensure compliance with the laid down internal controls;
·         Review operations and programs activities to ensure they are consistent with established objectives and goals;
·         Conduct discussions with line Managers on commencement and completion of all audits;
·         Check the soundness of accounting procedures and reliability of financial records and reports;
·         Conduct audit reviews of policy and compliance to standards/regulatory requirements;
·         Ensure there is adherence to statutory and reporting requirements;
·         Liaise with external Auditors to foster co-operation, reduce duplication of effort and ensure appropriate sharing of information;
·         Guarantee complete confidentiality of records and information obtained during the course of audit jobs;
·         Regularly inspect Trust records and transactions and evolve scrutiny methodology to ensure compliance;
·         Carry out audits and investigations as practised in Internal Audit role;
·         Audit the utilization of donor funds disbursed to various projects; and
·         Ensure safe custody of all Audit Documentation.
Risk Responsibilities
·         Responsible for Business Continuity Plans for MESPT;
·         Prepare and monitor the management of annual budgets for the department;
·         Develop and ensure implementation of a risk and compliance framework on the Trust’s overall risk management strategies and annual work plans;
·         Report to the Board Audit Committee in a timely manner on any risk related threats and advice on risk mitigation plans of identified risks;
·         Create risk awareness to managers and staff on risks relevant to their departments and at individual level to enhance understanding of their accountability for their departments’ risks;
·         Provide support, education and training to staff to build risk awareness within the organization;
·         Assist in Preparation of risk reports for stakeholders (internal);
·         Advise on the shortcomings and gaps of policies and procedures of the institution to ensure compliance and give advisory during policy & procedure formulation; and
·         Ensure appropriate controls and procedures are established in the key departments of organization.
Other Duties & Responsibilities
·         Secretary to the Board’s Audit Committee;
·         Keep abreast with regional and international trends and identify new and emerging risks in the business;
·         To conduct any reviews or tasks requested by trustees and the Risk and Audit Committee; and
·         Carry out any other tasks that may be assigned from time to time.
Anti-Fraud and Bribery Policy
·         Review and update the Anti-fraud and bribery policy as appropriate, ensuring that MESPT staff are aware of the policy and trained in how to use it;
·         Maintain fraud and bribery register, provide advice on Fraud Policy and give support in event of suspected fraud, carrying out investigation as required and ensuring appropriate authorities are reported of any incidences in accordance with the statutory requirement;
·         Keep abreast with legal and donor related development associated with the Kenya Bribery Act No. 47 of 2016.
Key Results
·         Effectiveness of audits
·         Audit reports
·         Collection and compilation of audit evidence
·         Verification and testing for accuracy of transactions
·         Risk control and management initiatives
·         Defined risk management strategies
·         Audit Work Plan
·         Defined Risks Parameters
·         Established Risk Mitigation plans
·         Bachelor’s Degree in Finance, Accounts, Actuarial Science or Equivalent;
·         A CPA (K) holder registered with the Institute of Certified Public Accounts of Kenya ICPAK) and in good standing.
·         Certified Internal Auditor (CIA) is an added advantage
·         Certified Information Systems Auditor (CISA) is an added advantage
·         Master’s degree is an added advantage
·         8 years in internal and/or external audit position where internal audit experience is mandatory;
·         5 years’ experience in a managerial position;
·         Impeccable organisational skill;
·         Keen analytical ability;
·         Professional manner for interviewing and investigating;
·         Conviction and confidence to make recommendations based on findings;
·         High integrity personality.
·         Experience in the finance function of a not-for-profit or charitable organization.
·         Experience of writing financial procedures.
In compliance with chapter six of the constitution, the Successful candidate should provide the following;
·         Police Clearance Certificate form the Directorate of Criminal Investigations (CID);
·         Clearance Certificate from Higher Education Loans Board (HELB);
·         A Tax Compliance Certificate from Kenya Revenue Authority (KRA);
·         A Clearance Certificate from Ethics and Anti-Corruption Commission (EACC); and
·         A Clearance Certificate from Credit Reference Bureau (CRB).

M & E Officer
Job Purpose
The LM&E Officer will be responsible for the design and implementation of M&E framework that is integral to achieving MESPT objectives. He/she will be responsible for monitoring and ensuring high quality and timely inputs, and for ensuring that MESPT maintains its strategic vision and that its activities result in the achievement of its intended outputs at a cost effective and timely manner.
·         Review, analyze, and compile monthly, quarterly, annual activity reports to comply MESPT reporting requirements;
·         Provide inputs, information and statistics for quarterly, annual and other reports to the CEO on the goal achievements;
·         Manage the MESPT Resource Centre;
·         Participate in annual project reviews and planning workshops;
·         Provide tools for measurable performance Indicators;

·         Assist in the preparation of reports on the findings and lessons learned from MESPT project innovations and new products initialization;
·         Prepare monthly and quarterly progress reports based on project activities;
·         Prepare risk alerts on projects that may be unsuccessful;
·         Develop M&E system for the MESPT partners, donors, stakeholders;
·         Develop and strengthen monitoring, inspection and evaluation procedures;
·         Monitor all MESPT activities’ expenditures and progress towards achieving outputs;
·         Recommend further improvement especially on business processes, implementation of projects and other business systems and tools;
·         Develop monitoring and impact indicator for the project success;
·         Monitor and evaluate overall progress on achievement of results;
·         Monitor the sustainability of the project’s results;
·         Provide feedback on business strategies and models;
·         Educate and train staff, partners, and volunteers on the guidelines, surveys and use of other data collection tools as per organizational & donor indicators and requirements;
·         Conduct regular reviews of achievements against planned targets and share identified performance and budget utilization gaps to relevant users;
·         Update the organizational dashboard based on approved progress reports;
·         Enhance data quality control through identification of data quality gaps;
·         Spearhead performance improvement through data quality assessments and performance reviews;
·         Coordinate and enforce data quality compliance of external M&E resource persons in line with existing M&E system; and
·         Update M&E risk register and other M&E policies and frame works based on emerging risks incidents and implementation issues
·         University Degree preferably in, Economics, Finance, statistics, Social studies or related field;
·         At least 5 years of experience in the design and implementation of M&E in development programmes;
·         Experience in designing tools and strategies for data collection, analysis and production of reports;
·         Familiarity with principles & current approaches to M&E using both quantitative and qualitative methods;
·         Flexible, able to deal with ambiguity and changes in designing and monitoring M&E systems and standards;
·         Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Access, statistical packages) and the Internet;
·         Must be willing to travel incountry and provide onside leadership and training;
·         Selfmotivated and able to work without close supervision;
·         Excellent organization and planning skills; detail oriented;
·         Expertise in analysing data using statistical software’s;
·         Good report writing, communication and presentation skills.

Finance Officer
REF: 003/2019
Job Purpose
To support financial service providers to more effectively serve the agricultural value chain actors with appropriate financial products thereby enabling MSME, farmers, groups and associations invest into their value chain activities leading to the sustained improvement in competitiveness of selected value chains.
·         Establish close working relations with regional authorities and other private sector initiatives in relation to agri-business and SMEs value chains financing;
·         Market the Green growth facility and recruit existing and new prospective investors;
·         Prepare plans and budgets for the areas of operation in close consultation with the Head of Credit & Business Development;
·         Go beyond established procedures and models, propose new approaches which expand the range of financing products;
·         Develop business plans for lending as a requirement for seeking loans;
·         Ensures that partner institutions offering credit to farmers and SME respond to market needs;
·         Build the Loan portfolio through attracting and recruiting new clients as well as expanding the product range and rate of loan uptake of existing clients;
·         Monitor the Agri & Green loan portfolio and collect data from the Financial institutions that exhibits impact to last mile borrowers;
·         Builds capacities of local level financial institutions and project partners involved in Agriculture Value Chain Finance (AVCF), mainly in the field of credit appraisal, marketing and follow-up activities;
·         Implement technical services programmes for MSME agri-businesses and manage mentoring programmes;
·         Undertake periodic regional market mapping in the area of Agricultural Value Chain Financing;
·         Establish and maintain an inventory of farmer groups and associations value chains, relevant provincial and regional consultants, training and other business development services providers;
·         Provide guidance and advise relevant target Project clients (MSME, farmers, groups and associations), develop suitable business plans, strategies and objectives in order to promote a particular aspect of the business such as farming, dairy etc;
·         Provide guidance to the value chain clients in the target projects/business on financial management aspects to ensure the success of their ventures;
·         Provide sound advice on finance, accounting and bookkeeping activities to the clients;
·         Identify and support mobilization of farmers, groups and associations on negotiating capacity in order to increase their chances of accessing retail financial services in different value chain stages;
·         Where required, identify, manage and supervise the implementation of consultancy services in accordance with work plans;
·         Support the implementation of rural financial services programmes of MESPT and monitor wholesale lending to target groups; and
·         Prepare quarterly progress and annual reports to the Head of Credit & Business Development;
·         Bachelor’s degree in Business Management, Finance, Agribusiness, Agricultural Economics & Rural Development or related fields;
·         At least 5 years post-qualification experience in the financial sector;
·         Experience in a financial institution handling Micro & SME clients will be an added advantage;
·         Sound Knowledge of agriculture value chain finance or agriculture/rural finance or SME banking;
·         Have an excellent interpersonal, analytical and people management skills;
·         Sound understanding of the current and emerging banking products;
·         Excellent communication and presentation skills, with outstanding reporting skills;
·         Good negotiation, decision-making and problem-solving skills;
·         Ability to handle pressure and work with minimum supervision;
·         A team player with the drive to improve performance.
How To Apply
Qualified and interested candidates should send their application letters, detailed CV with email address, daytime telephone contacts, names and email contacts of 3 professional referees, with one being the current supervisor to: quoting, Job Reference and Job Title in the subject line.
Applicants should indicate their current and expected salaries in their application letters.
Please do not send certificates at this stage.
Deadline for applications is Friday, 25th January 2019 at 4.00 p.m.
MESPT is an equal opportunity employer (EOE) and committed to Gender Equity and Diversity. Female candidates are strongly encouraged to apply.
Only shortlisted candidates will be contacted.

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