We are seeking to recruit qualified,
ambitious and an experienced person to fill the position of Secretary / Administrative Assistant for Nairobi office.
Essential Duties:
Essential Duties:
·
Providing reports in the command
chain and providing secretarial and clerical services in the organization. You
will be required to know the formal and informal departmental goals, standards,
policies and procedures which may include some familiarity of other departments
within the organization.
·
You will also be required to
understand the interrelationship of both people and functions within the
departments to carry out duties and responsibilities with limited supervision.
Makes decisions and establishes work priorities on essentially
procedure-oriented operations.
·
Exchange non-routine information
using tact and persuasion as appropriate requiring good oral and written
communication skills.
·
Receive, direct and relay telephone
messages and email messages
·
Maintain the general filing system
and file all correspondence
·
Assist in the planning and
preparation of meetings, conferences and conference telephone calls.
·
Maintain an adequate inventory of
office supplies
·
Operates office equipment such as
photocopier, scanner machine, and laminating machines; coordinates the
servicing of equipments.
·
Operates personal computer to access
e-mail, electronic calendars, and other basic office support software.
·
Completes various request forms for
office supplies and equipment as directed.
·
Assist in making payments for office
utilities and Office rent
·
Assist the accountant in remitting
staff statutory deductions to the relevant authorities.
·
Incharge of renewing Office
licenses/permits as well as motor vehicle and staff insurance
·
May Assist in generating client’s
invoices and statements
Qualifications
·
Diploma in customer care / Business
Administration or related field from a reputable institution
·
2 years’ experience in a similar
position
·
Preferably a lady aged 28-35 years
·
Very neat/ well-groomed and
presentable
·
Proficient in English (Oral and
written)
·
Good organization and multi-tasking
abilities
·
Problem-solving skills
·
Customer service orientation
To Apply
Please submit a resume to
gnyaberi@rhinoagrimac.com not later than September 07, 2018.