Kenya Red Cross Society is one of the
largest humanitarian organisations in Kenya. Its vision is to be the most
effective, most trusted and self-sustaining humanitarian organization in Kenya,
serving present and future generations.
The Society is the Principal
Recipient of Global Fund HIV Grant and seeks to fill the following positions
Position Title: Regional
Grants Officer
(2 Posts)
Job location: Isiolo and Garissa
Overall Purpose: Reporting to the Regional Programs Coordinator, the Grants
Officer will be responsible for coordination and management of all financial
aspects of the GF program in the Region by operationalizing program grants
management systems to ensure there is full compliance with contract obligations
and that all funds utilized are well documented, accounted for and reported.
Core Duties and Responsibilities
·
Provide operational support in the
implementation of an integrated Grants and Quality Assurance systems (GQAs) for
the GF programme operations in the Region aimed at facilitating decision-making
processes and promoting accountability.
·
Grants and contract Management,
compliance enforcement and coordination of financial aspects of the GF program
in the Region to ensure the program achieves full contract compliance and that
the program effectively interprets and operationalize the contract
requirements.
·
Ensure that all targets financed are
fully contracted in line with funds allocation per service area, funds are
utilized as per approved budget, are adequately documented, accounted for and
within the program period.
·
Coordinate Program audits to
Principal Recipient (KRCS) and Sub-Recipients in liaison with the Finance and
Internal Audit Departments.
·
Manage Financial Documentation and
reconciliations for optimal grants reporting by PR and SRs.
·
Monitor and track the utilization of
Principal Recipient (KRCS) and Sub Recipients’ capital and operational
expenditure against approved plans and ensure compliance.
·
Participate in multidisciplinary
teams to develop, implement and evaluate strategic management plans to improve
organizational effectiveness.
·
Provide Continuous Technical
Assistance to the Sub-Recipients of the region and enforcing compliance to all
relevant statutory and donor requirements.
Minimum Qualifications
·
Bachelor Degree in Business
Management, Finance, Economics or equivalent qualifications.
·
Over three years relevant experience
in areas of grant management coupled with programme management including
Monitoring and Evaluation.
·
Previous work in HIV and or Health
grant programs will be an added advantage.
Key Competencies
·
Strong communication and presentation
skills in both English and Kiswahili, including ability to develop reports and
prepare relevant publications
·
Ability to build alliances and
promote open communication and collaboration to achieve joint objectives
·
Demonstrated proficiency in computer
applications such as word processing, spreadsheets, data-base, email and
utilization of the internet
Position
Title: Regional Monitoring & Evaluation
Officer
(2 posts)
Reporting to: Regional Programme Coordinator
Job location: Kisumu & Garissa
Overall
Purpose: Reporting to the Regional Programme
Coordinator, the Regional Monitoring and Evaluation Officer will be responsible
for providing operational support for all M&E activities in the GF
programme in the Region.
S/he will lead M&E capacity
building for the Sub Recipients’ technical reporting, ensure data quality,
completeness, use and build the capacity for effective M&E system.
S/he will ensure that the Grant’s
M&E outputs meets the needs of the Grant, are synchronized into the
national HIV M&E System and maintain accountability.
Duties &
Responsibilities
·
Monitor project implementation to
ensure timely and quality implementation of projects vis-à-vis approved work
plans, targets and contracts and organize periodic joint grant performance
review meetings.
·
Ensure regular communication and
timely feedback the Sub-Recipients on quarterly and semi-annual reporting
issues including timeliness, correctness, and availability of all required
supporting documents and the overall implementation of the agreed work plans.
·
Support the development of log
frames, QPMM, M&E work plans, and targets during the drafting of SR
contracts as well as throughout project implementation.
·
Conduct monthly review and
verification of the Reports from the sub recipients, timely development of
reports (quarterly, annual, ad-hoc, grant closure etc.) and analysis of results
to incorporate lessons learnt into recommendations into the programme.
·
Provide technical support on program
and M&E initiatives in the region including monitoring data quality,
tracking the progress of activities, proper data collection, data verification
and audits and storage; and ensure timely feedback to enhance data quality and
reliability.
·
Support partners in setting up
functional data management systems and processes, support the assessment
processes of Sub recipients and implement actions emanating from such
assessments.
·
Oversee data processing, including
data transfer, entry, verification and cleaning ensuring forms are filed
according to compliance protocols; and enhance data demand and use as well as
data captured in the DHIS.
·
Develop and/or participate in
development of guidance and frameworks for regional procedures, policies and
processes that will institutionalize and support high quality Design,
Monitoring, Evaluation and Reporting in programmes.
·
Supervise the Mobile Outreach staff
to ensure quality and consistency of programme delivery.
·
Coordinate with SR program teams to
ensure compliance with all program quality, reporting and contract requirements
of the programme.
·
Support programmatic documentation of
best practices, promising practices, case studies and lessons learnt for
purposes of knowledge sharing and retention.
·
Ensure KRCS/GF Quality Standards and
Core Humanitarian Standards are applied where appropriate in programme and
projects within the region.
·
Provide M&E related support to
the GF staff and other programmes in the Region.
Minimum
Qualifications
·
Bachelor’s Degree in M&E,
statistics, Public health or equivalent qualifications
·
Three years of work experience in
leading monitoring and evaluation of Public Health projects and /or HMIS work
in Kenya.
Key
Competencies
·
Strong communication and presentation
skills in both English and Kiswahili, including ability to develop reports and
prepare relevant publications
·
Demonstrated proficiency in computer
applications such as word processing, spreadsheets, data-base, email and
utilization of the Internet
Application
Procedure
Interested candidates who meet the
above qualifications should send their applications to the address below on or
before 2nd February, 2018.
Secretary General
Kenya Red Cross Society
P.O. Box 40712-00100,
Nairobi
Kenya Red Cross Society
P.O. Box 40712-00100,
Nairobi
Applications should have a cover
letter, curriculum vitae, copies of credentials and names and contacts of three
referees.