Legal & External Affairs Paralegal
The position is to play a primary
role in the establishment and ongoing management of Records across the ECAA
business, including developing policies, ensuring appropriate procedures of
retention, indexing and destruction are in place and providing training to all
levels of the business.
Responsibilities
·
Create, Set-up and Manage RM (Records
Management) storage facilities in ECCA sites and ensure Records
·
Management Storage Databases in the
depositories are in line with the BAT storage policy standards
·
Apply all retention schedules to all
records and manage destruction process in accordance with Hold Order
requirements
·
Develop appropriate local RM policies
and procedures in line with Global company standards and legal requirements.
·
Interpret and explain existing RM
policy and ensure compliance with applicable local legislation and regulations
as they relate to RM.
·
Assist the Legal Counsels in
implementing the RMP. Ensure training and advice is provided to existing ECA
employees at all levels within the organisation with regards to RMP and
introduce RM Induction programme to new recruits
·
Ensure the Critical Records Schedule
is always up-to-date
·
Develop new material to promote a
better understanding of the RMP for all staff within ECA ensuring that the
·
Control List and RM procedures are up
to date and communicated.
·
Provide robust support in Company
secretarial matters, to all BAT Group area entities
·
Management/Organization of board
meetings inclusive of the annual general meetings.
·
Collation & preparation of board
papers ensuring timely circulation to all directors prior to board meetings.
·
Ensure statutory deadlines are met on
filing of annual returns, dispatch of annual financial statements to
shareholders and regulatory bodies entitled to receive it.
·
Management of shareholder matters and
complaints in liaison with the Company’s Share Registrar.
·
Liaison with the Company Secretary on
updating all Company Registers
Qualifications
·
University degree from a recognised
University
·
At least 3 years’ experience working
as an Executive Assistant, Paralegal or other senior support function role in a
law firm or a legal function in a multinational organisation or other large
consultancy firm.
·
Diplomatic and tactful in dealing
with team members and external stakeholders
·
Ability to communicate effectively
and persuasively at all levels within the organisation
·
High level of literacy, computer
literacy and attention to detail
·
Project Management skills
·
Knowledge of French is an added
advantage
·
A degree or post graduate diploma in
Law is desirable.
How to Apply
Qualified candidates to apply here
Finance
(Accounts Payable) Internships
To execute the delivery of specific
elements of accounts payable tasks ensuring a high level of accuracy and
timeliness.
The job holder will need to ensure
process compliance so that source system data is complete and accurate as well
as adhering to policies, procedures and accounting standards.
Responsibilities
·
Ensure invoices are properly coded
and fulfill the legal fiscal and regulatory requirements of an invoice.
·
Scan the invoices in the
Optical Character Reader (OCR) system accurately and in time to avoid any
delays in supplier payments.
·
Follow up with suppliers for month
end statements and undertake supplier reconciliations.
·
Ensure that all manual finance documents
are stored in line with records management policies and retrieve these in a
timely manner when requested by approvers, internal and external auditors.
·
Address and meet supplier information
requests in a timely and accurate manner
·
Build effective relationships with
the remote shared service teams to ensure that scanned invoices are posted
correctly within agreed timelines .
·
Coordinate with both remote shared
service teams to update the master data entries for vendors as and when the
need arises
·
Prepare withholding tax and
withholding VAT entries.
Requirements
·
Bachelors Degree in Business
Management, Finance or Accounting
·
CPA (K) Finalist or ACCA Finalist
·
Good understanding of computer
software packages like Microsoft Word, Advanced excel
·
Ability to communicate effectively
·
Working knowledge of SAP is an added
advantage
·
Working knowledge of Company Law and
Tax regulations
How to Apply