Receptionist / Administrative Intern
(Somalia Program)
Sector:Administrative Support
Location: Kenya
Employee Type:Intern
Employee Category: Full Time
Description
SCOPE OF WORK: The Receptionist / Administrative – Intern provides the first
positive image of IRC Somalia Program office due to her/his patience, ability
to listen and assist visitors.
SPECIFIC RESPONSIBILITIES
·
Receive & schedule all visitors
to the office, respond to their requirements and maintain a record.
·
Maintain and operate efficient
communication through a telephone switchboard.
·
Maintain cleanness of the office
reception area at all times.
·
Receive and distribute mail to
appropriate staff, stamping invoices and logging in details.
·
Assist in booking air tickets and
accommodation for the teams and other travel itinerary as per instructions from
Supervisor.
·
Make taxi bookings for all staff upon
request,
·
Sort taxi vouchers and advice on any
errors before submission to supply chain for payment,
·
Raise administrative purchase
requests and submit to supply chain in a timely manner,
·
Coordinate reservations for the Board
Room, and keep a schedule of the same on the share drive.
·
Secure bookings of external meeting
facilities as/and when required.
·
Monitor and track utilities for staff
houses, guest house and office and prepare payments in a timely manner.
·
Maintain office security by following
the laid down procedures for visitors.
·
Ensure all security features in the
office are working and notify supply chain of any failures.
Persons Specification
·
Clear diction
·
Excellent communication and
interpersonal skills
·
Smart appearance
·
Good people skills
·
Good organisational skills
·
Initiative and thinks on their feet
·
Ability to work in a
multi-disciplinary and multi-cultural environment
REQUIRED QUALIFICATIONS
·
Certificate in office Management and
Administration/Secretarial Course.
·
Willingness to learn, adapt to team
working environment.
·
Computer literacy- word, excel,
internet.
·
Excellent spoken and written English
skill
International Allowance are not
available for this position
IRC leading the way from harm to
home.
How to Apply
CLICK HERE to apply
online
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex,
color, national origin, religion, sexual orientation, age, marital status,
veteran status, disability or any other characteristic protected by applicable
law.
If you need assistance in the
application or hiring process to accommodate a disability, you may request an
accommodation at any time. Please contact Talent Acquisitions at
IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable
accommodations to qualified applicants and employees with a known disability.
