CMMB
Vacancy: Director of Finance &
Administration
Location: Nairobi, Kenya
About us
CMMB is a global
non-governmental, humanitarian and development organization with a special
focus on making healthcare available to all.
The Position
As Director of Finance &
Administration, your primary function will be to develop, coordinate and
implement the CMMB-Kenya Country Office plans and processes for recording,
controlling, monitoring and reporting on our financial and operations support
function.
You will provide leadership,
direction and hands-on management expertise over the finance, compliance,
procurement, IT, grant management, risk, asset management, logistics, and
general administration functions.
You will ensure transparent
and responsive accountability, strong internal controls and the identification
and mitigation of organizational risks.
As the senior leader for the
finance and operation you are responsible for supervision, performance
management and development of your team through coaching, feedback and
training.
Duties & Responsibilities
Strategic
- Manage and oversee
the organization’s resources, including office operations and specific
programs funded by US government grants (USAID, CDC), multi-lateral
organization grants (Global Fund) and other donors (CHAMPs).
- Promulgate
sound financial and procurement policies, procedures and systems in line
with best financial practices, statutory compliance regulations, donor
reporting requirements and CMMB’s policies and procedures.
- Establish and
implement an organizational accountability framework in which
responsibilities are well defined, and authorized delegations of approval
authority.
- Maintain
strong internal financial controls; identify, mitigate and report on key
organizational risks.
- Identify,
troubleshoot and resolve systemic financial, grant management and operational
issues.
- Provide
accurate, complete and timely financial and operational analyses and
briefings for decision-making purposes by senior management.
Finance, Compliance &
Reporting
- Lead the
formulation of the Country Office annual budget covering all program and
office activities; support the formulation of project budgets during the
proposal development stage.
- Lead the
accurate, complete and timely production and distribution of all monthly,
quarterly and annual project budgets and reports in collaboration with the
program team.
- Lead Country
Office responses to audit enquiries, and ensure continuous compliance with
CMMB’s accounting policies and procedures, and generally accepted
accounting principles
- Ensure donor
and internal reporting compliance requirements are completed in line with
agreed standards and on a timely basis; adhere to U.S. government
anti-terrorism policies for all US government grants.
- Ensure the
accuracy, completeness and timeliness of the reporting and submissions of
the monthly accounts in line with the Chart of Accounts through the Abila
(MIP) accounting system, to include:
- (i) bank
reconciliation reports,
- (ii)
intra-company reconciliation,
- (iii) payroll
reconciliation,
- (iv)
sub-office reports,
- (v) employee
and grants receivables; and
- (vi)
sub-ledger and non-sub ledger accounts reconciliation.
- Ensure quality
review of balance sheet, income statement, grants and contracts
receivable/payable accounts.
- Serve as the
primary focal point with the banks and major vendors
- Ensure Country
Office cash flow is sufficient for project and office operations.
- Comply with
CMMB indirect cost recovery policies and ensure that all shared program
costs are properly calculated and allocated.
- Monitor grant
spend rates; Collaborate with project managers during the critical close
out months of a grant to ensure budgets are fully and effectively
utilized, and adherence to donor and CMMB close out policies.
Operations
- Ensure the
cost-effective and timely procurement and receipt/disbursement of services
and materials through the application of CMMB and donor procurement
policies and procedures relating to:
- (i) adequacy
of competitive bidding;
- (ii) technical
competence;
- (iii)
timeliness of delivery; and
- (iv) value for
money.
- Direct the
implementation of asset management software for office and program
equipment and supplies, including maintenance scheduling, consumption
trends analysis, adequacy of inventory levels.
- Ensure
adequate and comprehensive insurance coverage.
- Ensure IT
services are delivered efficiently and securely; ensure that hardware,
software and communications equipment are cost effective, secure and
properly maintained.
- Review, clear
and advise on all Country Office leases and vendor contracts.
- Ensure that
office operations are effectively and efficiently administered, and the
safety and well-being of CMMB staff, premises and assets are properly
secured.
Staffing
- Lead and
supervise all direct reports, and in so doing, establish an effective,
efficient and collaborative team.
- Ensure the
timely implementation of CMMB's performance management system for direct
and indirect reports, including job descriptions, regular feedback,
mid-term reviews and annual performance appraisals.
- Address
performance and other issues through regular, constructive and honest
feedback and coaching.
- Identify staff
development needs, retention challenges and succession strategies.
Qualifications and
Experience:
- Bachelors
degree in Finance, Accounting or Administration, masters degree preferred.
- CPA (K) or
ACCA Finalist
- 7-10 years’
experience in Finance with 5 of these being in a senior finance management
position in development, in the international NGO sector.
- Demonstrable
experience of administration and procurement, country office management,
and excellent knowledge of grants management with various donors.
- Experience
with proposal development with a range of international donors (USAID, UN
agencies, etc.).
- Strong
analytical and problem resolution skills, attention to detail, and the
ability to prioritize and work effectively under time pressure.
- Strategic
thinker and with knowledge to develop a competitive advantage for CMMB
programs.
- Demonstrated
record that reflects high ethical standards and fiscal stewardship, good
business judgement and financial acumen.
- Strong people leader
with experience in coaching and negotiation skills.
- Talented in
building the trust of others and fostering collaborative relationships.
- Models
teamwork behavior and team building skills.
Terms of offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
How to apply
Interested applicants should
submit their application together with resume / CV to hrkenya@cmmb.org indicating position applied for on the
subject line by 24th June 2017.
Vacancy: Human Resource
Officer
Location: Nairobi, Kenya
About us
CMMB is a global
non-governmental, humanitarian and development organization with a special
focus on making healthcare available to all.
CMMB Kenya is seeking a
suitable candidate for the position of Human Resource Officer.
The Position
Reporting to the Country
Director and working closely with departmental managers, the HR Officer will
support CMMB’s mission by providing efficient and effective HR service.
You will be responsible for
managing the full HR cycle that includes recruitment, induction, performance
appraisal, employee relations, staff benefits & payroll, HR database
management, staff training and development.
You will ensure that the
Country Office HR programs are implemented in compliance with Kenyan Employment
Act and CMMB’s organizational policies and procedures.
Responsibilities
Recruitment
- In
consultation with hiring managers, the job holder will manage the
recruitment process. This includes: recruiting, sourcing and identifying
talent including having proactive discussions with hiring managers about
vacant roles.
- Advertise
vacant positions, maintain a data bank of received applications. prepare
shortlists of candidates, conduct interviews in liaison with hiring
managers.
- Prepare
employment contracts and facilitate probation evaluation.
- Conduct
reference check for successful candidates.
- Plan and
conduct induction for all new staff.
- Liaise with
relevant government agencies and other bodies in relation to employment.
- Ensure new
staff submit on time complete pre-employment requirements and forms.
- Develop job
descriptions for new positions and update existing ones as necessary.
- Prepare
recruitment reports.
Staff benefits & Payroll
Management
- Manage staff
medical cover and other benefits.
- Liaise with
benefits providers and for renewal, communication and other staff support.
- Preparing the
monthly payroll amendment memo and coordinating the monthly payroll with
Finance office.
- Support
Finance & Administration team during salary payments and ensure pay
slips are issued on a monthly basis.
Staff Database Management
& Filing
- Maintain an
organized filing system and personal files as per the HR handbook for all
staff.
- Maintain leave
records and updating leave tracker.
- Maintain staff
contract expiry tracker.
- Maintain
contract details for all staff.
- Prepare HR
reports.
- Conduct the HR
FILE AUDIT checklist on quarterly basis to ensure that personnel files are
complete, organized , and secured.
Staff welfare, Disciplinary
Actions and Grievances
- Serve as the
Country Safety and Security Focal Point ensuring the safety and well-being
of CMMB staff and coordinating all health and safety activities.
- Plan annual
staff welfare activities.
- Participate in
investigation and disciplinary hearings.
- Advise
managers in dispute and conflict resolution.
- Conduct
regular staff orientation and training on CMMB’s HR programs (e.g.
employee handbook, benefits & illness prevention, harassment, code of
conduct, etc)
Exit management
- Conduct exit
interviews, analyze findings and submit recommendation to reduce staff
turnover.
- Facilitate
exit clearance in liaison with line managers and other departments.
- Liaise with
Finance Team to calculate terminal benefits and issue service
certificates.
Policy & Procedures:
- Ensure all
staff read and understand all policies and procedures, handle any queries
regarding the policies.
- Provide
interpretation and advise to line managers on labour laws application.
Performance management
- Advise staff
and line managers on CMMB’s performance management process and tools.
- Track
completion of performance objectives and reviews for all staff and submit
regular status update to the Country Director.
Qualifications and
Experience:
- A bachelor’s
degree in HR, Administration, Management or any other relevant field.
- Higher Diploma
in Human Resource Management
- Member of the
Institute of Human Resource Management
- At least 5
years’ experience, 3 of which should be in an international NGO.
- Proven
knowledge and direct experience in at least two of the following areas;
recruitment; compensation and benefits, employee relations and
communications, performance management and HR practice.
- Ability to
identify talent and select candidates in line with business needs
- Thorough
understanding of labour laws
- Ability to
coordinate and prioritize conflicting assignments
- High sense of
professionalism and confidentiality
- Tact and
diplomacy in handling sensitive issues.
- Proficiency in
using MS Office packages.
- High level of
interpersonal and negotiation skills and willingness to work as part of a
multicultural team.
Terms of offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
How to apply
Interested applicants should
submit their application together with resume/CV to hrkenya@cmmb.org indicating position applied for on the
subject line by 24th June 2017.
Include telephone and email
contacts of 3 references and your daytime telephone/cellphone contact.
Only shortlisted candidates
will be contacted.
