Executive Administrative Assistant
Organizaytion: KEMRI-Wellcome Trust,
Nairobi, Kenya
The Post holder will provide
effective coordination, project management and administrative support to the
Health Services Unit team.
The position is also vital for effective liaisons between the Unit with the
rest of the internal Programme functions externally with the Programme and
partners and stakeholders.
Roles
The post-holder will work with the
head of the Health Services Unit and senior researchers to plan and then manage
the team’s operations.
Finance
·
Review budgets with finance and
ensure correct allocations of project expenditures.
·
Track monthly expenditure by grant
code
·
Project forward grant funds remaining
by Grant code
·
Work in liaison with finance and
grant Investigators on spending plans/financial forecasting
Budgeting
·
Liaise with Finance department and
PI’s to prepare budgets for grant proposals
·
Prepare departments budgets for
fieldwork, meetings and travel
Procurement
·
Maintain all procurement needs for PI
and related projects
·
Arrange procurement of equipment and
other purchases in liaison with procurement department
·
Maintains inventory of all equipment
and assets of unit /PI grants. Oversee purchase requisition process for group
·
Prepare Asset disposal schedules as
guided by the PIs.
Oversee Sub-Grants / Sub-Contracts
·
Write sub-contract agreements
together with the programme operations team
·
Monitor compliance of sub-contracted
partners with terms of engagement
General Management/Administrative
support
·
Support travel, accommodation
booking, seminar & workshop arrangement
·
Taking minutes of meetings
Job Qualifications
·
Degree in a relevant discipline (e.g
Degree in commerce, Business Administration/Management or equivalent.)
·
At least 8 years’ experience where
there was responsibility for managing substantial projects to a successful
conclusion
·
Accounting qualifications or
demonstrable experience in managing accounts and planning and reporting
expenditure
·
Experience in working with parties
under sub-contract to ensure smooth running of projects and timely delivery of
goals measured against milestones
·
Experience in general issues of human
resources management
·
A high level of skill in use of basic
Microsoft Office packages and excellent written and spoken English
·
Experience in work in the health care
/ health research field
·
Experience in supervising more junior
team members
·
Additional qualifications in project
management an advantage
·
Experience in providing written
reports to funding organisations
How to Apply
To apply please click on the link below:- http://careers.kemri-wellcome.org/vacancy/executive-administrative-assistant-executive-assistant
To apply please click on the link below:- http://careers.kemri-wellcome.org/vacancy/executive-administrative-assistant-executive-assistant