International Rescue Committee (IRC)
Finance Officer – Kakuma
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
The position will supervise a Finance
Assistant.
The position will be responsible for
among other duties; preparation of cash and cheque disbursements journals ,
cash flows, cash forecast, Commitment, bank reconciliations, Monthly financial
transactions close out and also assist in budgets
preparations and budget monitoring, financial reporting, staff training
and capacity building.
Key Responsibilities
Field Finance Reporting
·
Preparation of Monthly cash and bank
disbursement journals by 25th of every month except in September, which should
be closed on 30thas it is a fiscal year closing month for IRC
·
Preparation of bank reconciliation
statements by the close of 25th for all months except for September which
closes by 30th.
·
Review of all cash advances
liquidations to ensure correct coding and adequate supporting documentations
are attached.
·
Review cash books spreadsheet on
Monthly basis and ensure the running balance tally with the cash count at all
the times including the close of the Month every 31st
·
Review bank books spreadsheet on
Monthly basis and ensures that all bank books are closed and reconcile with period
bank statements as at each month end.
·
Ensure all program advances are
accounted for as per advance policy.
·
Ensure that all payment request and
disbursements submitted to Finance are paid before the end of the month to
ensure they are recorded within the same month they are presented for payment
·
Ensure that the financial reports are
submitted to Nairobi finance department on the 1st of every Month except
September.
Donor Reporting
·
Ensuring donor regulations are
adhered to for all aspects of the operations
·
Ensure that BvAs are provided to
relevant parties on time and accurately
·
Assist the Finance Manager for
identification of procedural or training issues to be addressed to improve the
quality of report data.
Training & Support
·
Assist Finance Manager in training
staff on IRC accounting procedures and requirements, and also assists the
Field Coordinator and program staff in finance related issues and activities.
·
Assist Finance Manager to train field
managers and officers on budget tracking, review burn rates and provide advise
if spending is not happening according to plan.
·
Report to the Finance Manager any
irregularities that occur within the IRC office, staff compound and camps on
policy and procedures
Bank & Cash management
·
Review weekly cash count and ensure
that documentary evidence is duly signed by yourself and Finance assistant
·
Ensuring internal control procedures
are followed for all cash disbursements, receipts and transfers
·
Maintenance of an accurate and
updated cash flow report
·
Liaison with vendors to resolve
problems of long outstanding cheques
·
Ensuring that all banks are
immediately updated on changes to bank signatories
·
Preparation of the bank
reconciliation for the field office on a monthly basis
·
Preparation of cash forecasts and CTR
for Kakuma and submission to Country Office for release of funds every 25th
·
Monitoring cash usage and
requirements and inform the Finance Manager or Field Coordinator of possible
unusual activity or requirements
·
Working with field and program
coordinators to help them develop more accurate cash forecasts
·
Ensure that the sufficiency of bank
reserves at all times for the Kakuma bank account.
Internal Control
·
Assist the Finance Manager in
identifying key issues and weakness in the system and provide recommendations for
improving control processes or procedures
·
Assist Finance Manager in ensuring
that the internal controls are adhered to in all areas of operation.
Budgets
·
Working with Finance Manager to
assist program staff to prepare grant budgets to support new proposals or
realignments also ensuring adequate coverage of field operating costs
·
Attend Grant Opening, BvA review and
Closing Meetings when nominated to do so and also in the absence of Finance
Manager
·
Assist Finance Manager to ensure that
all accruals at grant closure are accurate, valid and are promptly liquidated
Staff management
·
Daily supervision and review of the
work flow of Finance Assistant for efficiency & effectiveness.
Required Qualifications:
·
Bachelor’s degree in Accounting, or
Finance or CPA II.
·
Computer literate with significant
experience in excel, accounting packages & SUN system will be an added
advantage.
·
The candidate should be mature, with
stable personality and ability to maintain confidentiality.
Required Experience & Competencies:
·
Good written and verbal skills in the
English language.
·
Ability to carry out responsibilities
independently with minimal technical support
·
Excellent interpersonal,
organizational, and time management skills;
·
Ability to work in and as a team.
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position. Salary and employee benefits are compliant to the
Kenyan NGO Sector.
How to Apply
CLICK HERE to apply online
Disclaimer: Please
take note that International Rescue Committee (IRC) does not ask for any fees
in connection with its recruitment processes. In the event that you receive any
request for payment of any sort, please get in touch with us on Tel:
+(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
IRC leading the way from harm to
home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex,
color, national origin, religion, sexual orientation, age, marital status,
veteran status, disability or any other characteristic protected by applicable
law.
If you need assistance in the
application or hiring process to accommodate a disability, you may request an
accommodation at any time. Please contact Talent Acquisitions at
IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable
accommodations to qualified applicants and employees with a known disability.
