Transport Officer Job in Kenya - NGO

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Transport Officer Job in Kenya - NGO

International Rescue Committee (IRC) 

Transport Officer
Sector: Supply Chain 

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
Job Purpose / Objective: To provide all necessary transport / fleet management  in support to the field project activities in Kakuma field office and proceed with maximum efficiency while adhering to IRC’s Supply Chain Vehicle and Equipment requirements as per the Manual.

Over all Responsibilities:
 Transport officer will work under the supervision of the Supply Chain Manager and should be a strong team member who can assist in the continued development of the supply chain team and contribute to the further effective running of IRC activities in Kakuma.  

He will be based in Kakuma where IRC has a large operational base and will be responsible for the effective management of the driver mechanics, drivers, ambulance cleaners who are based in Kakuma. 

Transport officer is a key position within supply chain and carries responsibility in regards to fleet management for the integrity of the IRC's supply chain system. 

Supply chain must be able to rapidly respond to the programs and operations needs, whilst ensuring best practices and maintaining audit-compliant records. 

Specific responsibilities include:-

Administrative Roles:
  • Plan and share with the supply chain manager for program vehicle annual inspection of vehicles.
  • Manage all staff employed in transport sector that are directly under him & supporting operations for Kakuma Program by assigning of duties through Delegation, monitoring the performance and regularly evaluating staff directly supervised by him /her.
  • Plan and conduct staff performance reviews for transport staff directly under his staff management and map out the staff performance development plan.
  • Responsible for transport or fleet management activities for planning, organizing and reviewing all the program transport requests and ensuring timely facilitation of the staff transport for regular, planned, mission and adhoc program and operation transport needs processing.
  • Ensure there is an adequate and neatly organized filling system for fleet management documentations and reports in line with IRC supply chain system.
  • Responsible for transport staff R&r and leave planning in an effective and workable deliverable by ensuring clear staff coverage all the times in transport department.
  • Responsible for preparing and planning driver’s duty roster on monthly basis both for ambulance operation and regular staff and mission travel movements in the transport department.
  • Any other additional responsibilities in the management of the supply chain functions as in and when assigned by the supply chain manager.
Transport and vehicles management:
  • Directly supervise the transport staff reporting to him.
  • Provide the required technical support to all transport staff namely; driver mechanics and drivers in the field sites
  • Coordinate vehicle allocation and movement.
  • Ensure that log books are verified and signed.
  • Review and submit fuel vouchers to supply chain manager for approvals.
  • Strictly monitor fuel utilization and vehicles efficiencies.
  • Monitor vehicle maintenance and ensure that the fleet is serviceable.
  • Prepare monthly vehicle reports outlining fuel usage and maintenance cost per vehicle and motor bikes before sending to Nairobi.
  • Verifies vehicle fuel payments prior to sending them for approval.
  • Provide data and Analyze vehicle running costs & monthly report
  • Devise a vehicle tracking system, which ensures that the location of all vehicles is known at all time.
  • Ascertain and ensure adherence to IRC Transport and vehicle policy
  • Maintain cleanliness of IRC vehicles.
  • Provide security of IRC vehicles
Assets and Equipment management
  • Ensure that all IRC assets and equipment under transport department are well maintained
  • Ensure that all assets that allocated to individuals under transport department are signed off equipment issue form provided by the supply chain officer in charge of asset management
  • Ensure that all IRC premises under transport department are well maintained
  • Ensure that the movement of IRC assets is tracked and advice supply chain officer in preparation for the necessary documentation for sign off approval when an asset changes its status within the transport department.
  • To attend meetings when requested by the supply chain manager
  • To maintain confidentiality.
  • To continually strive to improve working methods, practices and working relationships within IRC.
  • To promote an atmosphere of co-operation and team spirit among IRC staff.
  • To carry out all duties responsibly and act in a professional manner at all times.
Transport reports
  • Monthly Transport report
  • Monthly  fuel report for both vehicles and generators
  • Maintenance & equipment monthly reports
  • Performance & costs monthly reports for both vehicles and generators
  • Drivers spread monthly spread sheet
  • Any other supply chain reports required by supply chain manager or direct Supervisor.
Key Result Areas
  • Well maintained Fleets for IRC.
  • Proper record keeping of IRC fleets
  • Timely submission of the Transport Reports
  • Provision of effective and efficient transport and travel and fleet support.
  • Implementation of IRC policies and procedures.
  • Day to day efficient operations of the transport and travel
Required Qualifications:
  • Diploma in  Transport/fleet management or motor transport management or any  another  relevant field
  • Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
  • Management ability to lead, motivate and develop staff;
  • Positive attitude with good sense of humor;
  • Committed team player;
  • Ability to organize and prioritize work
  • Ability to multi task
  • Supervisory skills
  • Ability to live and work in a fairly isolated area and in conditions of limited comfort;
  • Basic computer skills (Word, Excel);
  • At least Three year's experience working as a transport officer;
  • The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
How to Apply

CLICK HERE to apply online 

Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: or report to the nearest police.

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