The Kenya Institute for Public Policy
Research and Analysis (KIPPRA) is a public policy research Institute
established to develop human and institutional capacities by undertaking
economic forecasting, policy analysis and research, and by contributing to the
formulation of medium and long-term strategic perspectives for the economic and
social development of Kenya.
Assistant Publications Editor
Duties
- Copy editing and proofreading research papers
and reports before publication
- Typesetting and layout of research papers and
reports
- Word processing, editing on screen and
formatting internal and external reports of the Institute
- Developing and uploading content on the
website
- Liaising with other in-house teams, writers,
photographers, printers, designers and production staff to negotiate and
monitor timescales for stages in the publishing process
- Making follow up on editor’s comments to meet
deadlines
- Filing, photocopying and other routine
administrative tasks related to publishing
- Proofreading, editing and writing online
content including via social media
Key Qualifications
- Bachelor’s degree in Information Sciences,
Communication, Publishing, or Journalism, with a bias in print publishing.
- At least two (2) years experience in copy
editing and proofreading of research publications in a busy publishing
environment.
- Proficiency in use of Microsoft Office and
Adobe Creative Suite, plus any other desktop publishing software
- Good understanding of design briefings,
typesetting and printing specifications
Personal Attributes
- Excellent verbal and written communication skills
- Adaptability
- Ability to work well under pressure and meet
deadlines
- Copy editing and proofreading skills
- Attention to detail
Human Resource and Administration
Assistant
Duties
- Maintaining employee files and the Human
Resource filing system;
- Office reception and cleaning services;
- Transportation and logistics;
- Maintaining office inventories and vehicles;
- Security and catering;
- Maintaining and updating fixed assets
register;
- Monitoring insurance cover for equipments and
property;
- Assisting in developing annual administration
budgets;
- Tracking monthly telephone expenses;
Key Qualifications
- Served for a minimum period of one (1) year in
the field of Human Resource and Administration;
- Bachelors degree in Human Resource
Management/Development, Public/Business Administration, or their
equivalent qualification from a recognized institution;
- Proficiency in computer applications
Personal Attributes
- Excellent verbal and written communication
skills
- Adaptability
- Team player
- Ability to work well under pressure and meet
deadlines
Executive Secretary
Duties
- Recording dictation in shorthand and
transcribing it in typewritten form;
- Typing from drafts, manuscripts or recording
from dictation machines and processing data;
- Operating office equipment and attending to visitors/clients
- Handling telephone calls and appointments;
- Ensuring security of office records, documents
and equipment,
- Effective management of office protocol and
media issues.
- Guiding and supervising other secretarial
staff and handling other issues relating to Secretarial Cadre in the
Institute.
Key Qualifications
(i) Served in the grade of Senior
Secretary or any other relevant and comparable position for a minimum period of
three (3) years;
(ii)
(a) A Bachelors Degree in Secretarial
Studies, Business and Office Management or equivalent qualifications from a
recognized institution; OR
(b) The following qualifications from
the Kenya National Examinations Council:-
- Shorthand III (minimum 120 w.p.m.).
- Typewriting III (50 w.p.m.)/Computerized
Document Processing III.
- Business English III/Communications II.
- Commerce II.
- Office Management III/Office Administration
and Management III.
- Secretarial Duties II; OR
(c) A Diploma/Higher Diploma in
Secretarial Studies from the Kenya National Examinations Council or equivalent
qualifications from a recognized institution.
(iii) Attended a Secretarial Management Course from a recognized institution.
(iv) Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution; and
(v) Demonstrated professional competence in management of secretarial services.
Personal Attributes
- Excellent verbal and written communication
skills
- Adaptability
- Ability to work well under pressure and meet
deadlines
Accountant
Duties
- Maintaining an up to date books of accounts;
- Preparing consolidated budgets of KIPPRA;
coordinating responses to audit queries;
- Processing KIPPRA payments and other
disbursements;
- Preparing monthly bank reconciliations,
balance sheet and schedule;
- Processing petty cash payments;
- Processing statutory deductions and returns;
- Filing and providing safe custody of all
accountable documents; and
- Ensuring compliance with established financial
accounting and management systems.
Key Requirements for Appointment
- Served for a minimum period of three (3) years
as Assistant Accountant or equivalent relevant experience; OR
- Bachelors Degree in Commerce
(Finance/Accounting options) or any other relevant qualification from a
recognized institution;
- Attained ACCA/Certified Public Accountant Part
II;
- Experience in using computerized Accounting
applications
- Experience in the use of Public Financial
Management Reporting Standards
Personal Attributes
- Excellent verbal and written communication
skills
- Adaptability
- Ability to work well under pressure and meet
deadlines
How to Apply
KIPPRA is an equal opportunity employer.
KIPPRA is an equal opportunity employer.
Female candidates and Persons with
Disability are encouraged to apply.
Applications to be addressed and
posted/hand delivered to:
The Executive Director KIPPRA
2nd Floor, Bishops Garden Towers,
Bishops Road
P. O. Box 56445, 00100,
Nairobi
Or e-mailed to:
careers@kippra.or.ke
Telephone: 254 20 4936000/0736
712724
Deadline for receipt of applications
is 19th February 2016 by 5.00 p.m.
