Innovations
for Poverty Action
Position: HR Assistant
Deadline: Applications reviewed
on a rolling basis
Duration: One (1) Year
Start
Date: ASAP
Location: Kisumu
About
Innovations for Poverty Action: is a
non-profit organization dedicated to discovering and promoting effective
solutions to global poverty problems.
In close
partnership with decision makers -- the policymakers, practitioners, investors,
and donors working with the poor around the world -- IPA designs and evaluates
potential solutions to poverty problems using randomized evaluations, the most
rigorous evaluation method available.
We
also mobilize and support these decision makers to use these solutions to build
better programs and policies at scale.
Position
Overview: The
Human Resource Assistant, under the general supervision of the Human Resource
Manager and within the limits of Innovations for Poverty Action-Kenya policies
and procedures, helps coordinate and facilitate the Human Resource Department
activities, functions and processes.
Below
is a list of general duties and responsibilities of the Human Resource
Assistant, to be carried out as needed according to the determination of the
Human Resource Manager.
Duties
and Responsibilities:
1.
Recruitment and selection
- Maintain
a database of job postings made by IPA within a month for both national
and international jobs.
- In
consultation with the HRM and HR Associate coordinate shortlisting of
qualified applicants according to pre-specified criteria provided by
hiring managers.
- Schedule
and organize interviews.
- Inform
unsuccessful applicants officially through email.
2. Onboarding & Orientation
- Facilitate
induction of new staff.
- Support
the planning and scheduling of orientation for new hires to discuss IPAK’s
policies.
3. Contract Management
- Preparing,
monitoring and renewing of staff contracts
4. Performance Reviews
- Ensure
that all performance plans and appraisal forms are filed in all respective
staff files
- Notify
relevant managers of approaching end of contract and follow up with
renewals as instructed by managers.
5. Leave and timesheet management
- Ensure
monthly database updated of staff leave/sick day leave balances within
stipulated time frame.
- Assist
in tracking absenteeism within the projects.
- Ensure
that all staff taking leave/vacation have the required approvals from
their supervisors.
- Monitor
all the Maternity/Paternity leave cases within projects.
- Periodically
remind staff within the project through their immediate supervisors to use
leave days during the year to avoid carry forward of leave days.
- Work
hand in hand with the HR Associate to ensure that timesheets are timely
submitted and assist where need be.
6. Database & Personnel File Maintenance
- Ensure
that the staff database is updated with all relevant information required
and inactive staff captured separately.
- Ensure
all HR documents are scanned and saved on Box.
- Ensure
Staff files are labelled clearly and arranged in accordance to staff
numbers.
7. Other
- Carry
out other duties as shall be assigned from time to time by HRM as part of
IPAK daily activities.
Qualifications:
- Diploma
in Human Resource Management or equivalent
- Prior
HR experience preferably with similar organization
- Good
oral and written communications skills
- Excellent
organizational skills
- Familiarity
with Kenya labor laws;
- Computer
skills – MS Word, Excel and Microsoft packages
- A
strong team player and committed to diversity, equal opportunity and
capacity building.
- Ability
to work under pressure and meet deadline.
How to Apply:
Please
send a cover letter and detailed CV, 3 references, daytime phone number(s), and
email address.
Your
CV should include your scores or grades and other measures of academic
achievement, and details about any relevant work experience.
Applications must be submitted ONLY by email to jobs-kenya@poverty-action.org, please ensure that the subject line reads: “HR Assistant”
Only
short-listed candidates will be contacted for an interview.
Applicants
are encouraged to apply early, as applications will be reviewed on a ROLLING
BASIS.
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the HR Assistant. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs-kenya@poverty-action.org.