The Kenya Institute for Public Policy
Research and Analysis (KIPPRA) is a public policy research Institute
established to develop human and institutional capacities by undertaking
economic forecasting, policy analysis and research, and by contributing to the
formulation of medium and long-term strategic perspectives for the economic and
social development of Kenya.
Executive Secretary
Duties
- Recording dictation in shorthand and
transcribing it in typewritten form;
- Typing from drafts, manuscripts or recording
from dictation machines and processing data;
- Operating office equipment and attending to
visitors/clients
- Handling telephone calls and appointments;
- Ensuring security of office records, documents
and equipment,
- Effective management of office protocol and
media issues.
- Guiding and supervising other secretarial
staff and handling other issues relating to Secretarial Cadre in the
Institute.
Key Qualifications
(i) Served in the grade of Senior
Secretary or any other relevant and comparable position for a minimum period of
three (3) years;
(ii)
(a) A Bachelors Degree in Secretarial
Studies, Business and Office Management or equivalent qualifications from a
recognized institution; OR
(b) The following qualifications from
the Kenya National Examinations Council:-
- Shorthand III (minimum 120 w.p.m.).
- Typewriting III (50 w.p.m.)/Computerized
Document Processing III.
- Business English III/Communications II.
- Commerce II.
- Office Management III/Office Administration
and Management III.
- Secretarial Duties II; OR
(c) A Diploma/Higher Diploma in
Secretarial Studies from the Kenya National Examinations Council or equivalent
qualifications from a recognized institution.
(iii) Attended a Secretarial Management Course from a recognized institution.
(iv) Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution; and
(v) Demonstrated professional competence in management of secretarial services.
Personal Attributes
- Excellent verbal and written communication skills
- Adaptability
- Ability to work well under pressure and meet
deadlines
How to Apply
KIPPRA is an equal opportunity employer.
KIPPRA is an equal opportunity employer.
Female candidates and Persons with
Disability are encouraged to apply.
Applications to be addressed and
posted/hand delivered to:
The Executive Director KIPPRA
2nd Floor, Bishops Garden Towers,
Bishops Road
P. O. Box 56445, 00100,
Nairobi
Or e-mailed to:
careers@kippra.or.ke
Telephone: 254 20 4936000/0736
712724
Deadline for receipt of applications
is 19th February 2016 by 5.00 p.m.