Position: Administrative Assistant
Deadline: 19th February 2016
Duration: 6 Months
Start Date: ASAP
Location: Nairobi
Eligibility: Kenyan
Nationals only
About Innovations for Poverty Action: is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems.
About Innovations for Poverty Action: is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems.
We also mobilize and support these
decision makers to use these solutions to build better programs and policies at
scale.
Position Overview: The Administrative Assistant, under the general supervision of the Deputy Country Director and the direct supervision of the Operations Coordinator and within the limits of Innovations for Poverty Action-Kenya policies and procedures, coordinates the facilitation of administrative activities and functions within IPA-K. Below is a list of some of the duties and responsibilities of the Administrative Assistant, to be carried out as needed according to the determination of the Supervisor.
Duties and Responsibilities:
1. General administrative support to
the management team and other staff including:
- Act as the main point of contact for visitors
and callers, including reception duties.
- Dealing with incoming and outgoing mail and
general emails.
- Filing and copying.
- Collation and distribution of minutes, reports
and other documents.
- Minute taking for management team meetings and
other meetings as required.
- Coordinate the courier service and ensure
timely billing of courier services to projects.
- Supervising Office Assistant.
- Handling office Airtime and sending monthly
reports.
2. Logistics:
- Arrange hospitality, purchase supplies to
ensure the smooth running of the organization.
- Assist with travel logistics
- Ensure timely billing of vehicles.
3. Support trainings, logistics,
Finance and Procurement:
- Ordering of equipment, materials and office
supplies.
- Supporting project-specific procurement.
- Undertake and assist in the recording and
processing of invoices, receipts and payments.
4. Other tasks
- Supporting Senior Management and the
Operations Coordinator as required.
Any other duty as shall be assigned
from time to time.
Qualifications:
- A Diploma or University Degree in Business
Administration or related field of discipline.
- Must have great multi-tasking abilities
- At least two years’ work experience
- Excellent verbal and written communication
skills
How to Apply:
Please send a cover letter and
detailed CV, 3 references, daytime phone number(s), and email address.
Your CV should include your scores or
grades and other measures of academic achievement, and details about any
relevant work experience.
Applications must be submitted ONLY by email to jobs-kenya@poverty-action.org, please ensure that the subject line reads: “Administrative Assistant”
Only short-listed candidates will be
contacted for an interview.
Applicants are encouraged to apply
early, as applications will be reviewed on a Rolling Basis.
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the Administrative Assistant. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant.
Applicants are encouraged to
confirm the information listed above with IPA prior to releasing any extensive
personal information to the organization. Please direct questions to
jobs-kenya@poverty-action.org.
