International Rescue Committee (IRC)
Finance Manager - Hagadera
Sector: Finance
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
The position will be responsible for
budgets preparations and budget monitoring, cash flows and cash forecasts,
financial reporting, staff training and capacity building and overseeing day to
day running of the field finance office.
Key Responsibilities:
Field Finance Reporting
Field Finance Reporting
- Ensure that the month is closed on 25th for
all months but September, which is a fiscal year closing month in IRC on
30th.
- Ensure that all cash books are closed and cash
count conducted on 25th of the month (30th in September)
- Ensure that all bank books are closed and the
period bank statements as at 25th (30th September) are obtained at the
month end.
- Ensure all advances are reconciled at the
month end as per advance policy.
- Ensure that all outstanding invoices are paid
before the end of the month to ensure they are recorded within the same
month they are incurred.
- Ensure that the financial reports are
submitted to Nairobi finance department on the 1st of the next month for
all months except September.
Donor Reporting
- Ensuring donor regulations are adhered to for
all aspects of the operations
- Ensure that BvAs are provided to relevant
parties on time and accurately
- Identification of procedural or training
issues to be addressed to improve the quality of report data.
Training & Support
- Liaising with the country office for policy or
procedure questions
- Training staff staff on IRC accounting
procedures and requirements, assists the Field Coordinator and program
staff in finance related issues and activities.
- Review of financial data submitted. Identify
weaknesses or problems being encountered by program and operations staff
and recommend corrective action.
- Train field managers on budget tracking,
review burn rates and provide advise if spending is not happening
according to plan.
- Prepare key performance areas for staff
reporting directly under you and conduct performance appraisal
- Identify areas of staff development
- Communicate with Finance Controller on
security issues within the office and outside the office.
- Report to the Finance Controller any
irregularities that occur within the IRC office, staff compound and camps
on policy and procedures.
Bank & Cash management
- Oversee weekly petty cash counts
- Supervision of the processing of bank and cash
transactions.
- Ensuring internal control procedures are
followed for all cash disbursements, receipts and transfers
- Oversee the maintenance of an accurate and
updated cashflow report. Get updates from the Finance assistant weekly
- Liaison with bank officials to resolve
problems or facilitate improved service.
- Ensuring that all banks are immediately
updated on changes to bank signatories
- To be the contact person for all bank
correspondences.
- Prepare the bank reconciliation for the field
office monthly
Cash Forecasting
- Preparation of cash forecasts and CTR for
Dadaab and submitting it on the 25th of every month
- Monitoring cash usage and requirements and
advise the Finance Country office of possible unusual activity or
requirements
- Working with field and program coordinators to
help them develop more accurate cash forecasts
- Ensure that the sufficiency of bank reserves
at all times for the Garissa bank account.
Internal Control
- Reviews of controls and monitoring of
compliance with established procedures.
- Preparation of written reports which identify
key issues and provide recommendations for improving control processes or
procedures.
Budgets
- Review funding allocations to enable proper
guidance to programs and proper coding.
- Closely monitor all grants to ensure that no
grants are overspent or under spent through checking of over/under
expenditure on the Budget vs. Actuals reports.
- Working with program staff to prepare grant
budgets to support new proposals or realignments to ensure adequate
coverage of field operating costs.
- Review of actual vs. budget results to ensure
maximum utilization of budgeted amounts and to provide recommendations for
realignments as required.
- Attend Grant Opening, BvA review and Closing
Meetings
- Ensure that all accruals at grant closure are
accurate, valid and are promptly liquidated.
Staff management
- Daily supervision and review of the work flow
processes for efficiency
- Prepare a standard work schedule to act as a
guide.
- Regular and open communication with IRC staff
from all departments.
- To represent the finance department in the
weekly tender committee meetings when nominated to do so.
- To be willing and ready to participate in field
staff exchange programs.
Required Qualifications:
- Bachelor’s degree in Accounting, or Finance or
CPA.
- Advanced Diploma in Accounting from recognized
College/Institutions with a minimum of three (3) years of accounting
experience.
- Computer literate with significant experience
in excel, accounting package knowledge (SUN system) will be an added
advantage.
- The candidate should be mature, with stable
personality and ability to maintain confidentiality.
Required Experience &
Competencies:
- Good written and verbal skills in the English
language.
- Ability to carry out responsibilities
independently with minimal technical support.
- Must be a patient and good communicator who
can function in an organizational environment involving a diversity of
cultures, languages, and personal interests and agendas.
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and other benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK
HERE to apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability.
Disclaimer: Please take note that International Rescue
Committee (IRC) does not ask for any fees in connection with its recruitment
processes. In the event that you receive any request for payment of any
sort, please get in touch with us on Tel: +(254-020) 2727730, Email:
IRCKenya@rescue.org or report to the nearest police.