African Virtual University (AVU)
Vacancy: Program Assistant – Academics Unit
Introduction: The African Virtual University (AVU) is a Pan
African Intergovernmental Organization established by charter with the mandate
of significantly increasing access to quality higher education and training
through the innovative use of information communication technologies.
The AVU has its headquarters in
Nairobi, Kenya and a Regional office in Dakar Senegal with Host-Country
Agreements and Diplomatic Status with the two governments.
The AVU Business Plan has two main thrusts: (a) Educational and support services provided on a fee basis; and (b) development services.
The AVU Business Plan has two main thrusts: (a) Educational and support services provided on a fee basis; and (b) development services.
The development services, aims at
building the capacity of AVU Partner Institutions (PIs) with an objective of
increasing access to quality education through the following activities:
updating and developing content; Open Educational Resources (OER) Development;
Open, Distance and eLearning Professional Development (ODeLPD); setup/upgrade
ODeL centers; developing professional networks through Communities of
Practices; Research and Development; and Quality Evaluation and Benchmarking.
The AfDB is funding a second phase of
the Multinational Project which will build on the first phase and will extend
its benefits to more countries.
The overall objective of the AVU
Multinational Project II is to strengthen the capacity of the AVU and a network
of 27 institutions to deliver and manage quality ICT integrated education and
training opportunities in 21 African countries.
The project has the following
activities:
(1) Establishment of new Open
Distance and eLearning (ODeL) Centers and/or upgrading of exiting AVU Learning
Centers as well as Internet connectivity provision at AVU Partner
Institutions;
(2) Development and/or improvement,
and delivery of four ICT integrated Programs: ODeL Profession Development
(ODeLPD); Teacher Education (TE), Applied Computer Science (ACS), and Peace
Management and Conflict Resolution;
(3) Gender Mainstreaming
(4) Research and Development;
(5) Promotion and development of Open
Education Resources (OERs); and
(6) Enhancement of AVU Capacity
To successfully implement activities of the Academic Programs Unit the AVU wishes to engage an Academic Programs Assistant to undertake administrative activities of the Unit
Scope of Work & Deliverables:
The Programs Assistant will assist
the Manager Academic Program Unit and will support the activities of the unit.
More specifically, the Assistant will:
- Support efficiently the organization of unit’s
meetings and activities, will take minutes and follow up on items.
- Support general internal correspondence of the
unit
- Assist in monitoring correspondence with the
Lusophone and Anglophone countries and Institutions
- Follow up and compile information on the
Scholarship fund
- Assist in monitoring timelines for immediate
activities of the Unit
- Responsible for the filing (electronic and
manual) documents of the Unit
- Making travel and accommodation arrangements
for consultants working under the responsibility of the Unit
- Perform any other duties that the supervisor
may assign from time to time
Expected Deliverables
- Organization of unit’s meetings efficiently
supported minutes taken and items followed up followed up
- General internal correspondence supported
- Monitoring of correspondence with Lusophone
and Anglophone countries and Institutions assisted;
- Information on Scholarship’s Fund followed up
and compiled
- Monitoring of timelines for immediate
activities of the Unit assisted
- Documents of the Units filled (electronic and
manual) appropriately
- Travel and accommodation arrangements for
consultants working under the responsibility of the Unit made;
Qualifications
- Degree in Business Administration, Economics,
Commerce, Law or Development Studies, Accounting, Econometrics, Economics
of Education/ Education and Economics or a relevant Social Science degree;
- A qualification in accounting , secretarial
studies , office management would be an added advantage;
- Be conversant with the use of the full MS
Office package (particularly Ms Excel) in business planning, MS Project or
other relevant modeling software;
- At least two years relevant work experience in
an International Organization, IGO or NGO;
Competencies, Skills and Attributes:
- Demonstrated skills and experience in project
management;
- Demonstrated excellent written and oral
communication skills;
- Demonstrated ability to work under pressure;
- Attention to details;
- Strong team and interpersonal skills;
- Ability to interact at all levels ;
- Must demonstrate strong coordination skills;
and
- Language skills of English as the working
language but the ability to work in French and/or Portuguese will be an
added advantage.
Modalities of Work: The Assistant will work full time dedicating 8
hours in a day for 5 days a week.
Duration: 14
Months
Reporting: The
Assistant will work under the supervision of the Manager, Academic Programs or
such other person as the client may designate from time to time in writing.
How to Apply
The successful candidate will be appointed for 14 months.
How to Apply
The successful candidate will be appointed for 14 months.
Application must include an application
letter and a detailed curriculum vitae with: a telephone number; email address;
and names with contact addresses of three professional references.
Applications should be sent to
job@avu.org and must have Program Assistant – Academic Unit as the email
subject
The successful candidate will be
based at the AVU Headquarters in Nairobi, Kenya.
The closing date for this application is October 28th 2015 at 18:00 East African Time (UTC/GMT + 3)
The African Virtual University (AVU)
is an equal opportunity employer.
Note: ONLY shortlisted candidates
will be contacted.
Website: www.avu.org
