About FilmAid: FilmAid
is a development and humanitarian communications organization that harness the
power and influence of film and media to combat critical social issues by
creating multimedia content designed to inform, inspire and empower.
Job Title: Field Manager
Duty Station: Dadaab
Job Purpose: To
promote, position and lead the execution of FilmAid’s theory of social change
through strategic distribution of content and skill development targeting
community members and to coordinate and manage field operations and optimise
the utilisation of FilmAid’s resources
Key roles and responsibilities
include but are not limited to:
Leadership
- Manage the implementation of FilmAid’s
strategic plan at field level.
- Plan and coordinate the work of the team and
provide leadership to the team including overseeing the preparation and
timely submissions and revisions of strategy papers, annual operations
plan, work plans, concept proposals, full proposals, budgets, progress and
donor reports.
- Develop an implementation framework from existing
grant objectives and indicators and lead the team to generate realistic
work-plans to realize them.
- Coordinate timely, quality implementation of
activities in Dadaab and supporting mechanisms to assure quality
programming; oversee and support timely and accurate project monitoring,
evaluation, reporting, and compliance.
- Ensure a community participatory methodology
is maintained in all activities as envisioned in various existing
protocols and guidelines
- Oversee and co-ordinate overall operations in
Dadaab including admin and staff management.
- Responsible for the security and safety of all
Dadaab program staff and organization’s assets.
- Ensure mainstreaming of security and
protection considerations into all programs
- Coordinate all field level legal processes and
advise the Operations Director accordingly.
Partnerships
- Representing FilmAid with all stakeholders at
the field level
- Develop and maintain relationship with the
third parties including the UN, Donors, NGOs, Refugees, host communities
and host governments, players in the industry and other relevant
associations and ensure good cooperation and collaboration
- Identify, build and maintain strategic
partnerships with relevant partners in Dadaab and Garissa county;
Staff Management
- Ensure positive team atmosphere, and provide
appropriate support to staff.
- Focal point for Sexual Exploitation and Abuse
(SEA) cases at the Field level.
- Creating and maintaining an environment that
is free from SEA to beneficiaries of the program and report any suspected
violations of the Code of Conduct as per policy reporting procedures.
Skills, Qualifications and
Requirements:
- Must be a Kenyan national
- Bachelor’s Degree in Business Management /
Business Administration / Public Administration
- Not less than 4 years’ experience in NGO
management
- Experience working within an international,
multi-lingual environment
- Effective leadership, management and
supervision
- Public Relations / Marketing/ Networking
abilities and relationship maintenance skills
- Highly developed communication skills and
excellent command of English language, both written and spoken.
- Planning & management skills
- Strategic planning skills
- Financial planning & management skills
- Relationship building and maintenance skills
- Problem solving & decision making skills
- Performance standard setting & monitoring
skills
- Team player, excellent interpersonal and
organizational skills.
- Diplomacy skills
- Commitment to humanitarian principles and
action
Job Title: Administration Officer
Duty Station: Nairobi
About FilmAid: FilmAid is a development and humanitarian
communications
Job Purpose: Responsible
for the day-to-day administration of the organisation’s head office and
supervision of the support staff.
Key roles and responsibilities
include but are not limited to:
- Overall office management through supervision
of support staff;
- Management of mail in and out of the office,
including use of courier services;
- Ensuring all utility, internet, radio service,
photocopy and lease contracts are current and payments are made in a timely
manner for the same, in addition to
- Management of administrative budgets
- Coordination and supervision of maintenance of
office facilities and equipment
- Oversight of security functions within the
office, ensuring strict access control and office safety is maintained by
all staff while on the premises.
- Facilitation of travel arrangements with
UNHAS/WFP for all staff, ensuring timely bookings and payments of all
reconciled invoices; taxi pick-ups and accommodation for staff and
visitors on mission
Qualifications and Requirements:
- A Bachelor’s Degree in Business Administration
or related field from a recognised institution.
- 3 years’ experience of office management with
at least one year of supervisory experience
Skills:
- Good supervision skills
- Good interpersonal skills & people
management skills
- Ability to work alone and in a team
- Good report writing skills
Job Title: Project Assistant
Duty Station: Kakuma
Appointment Status: Fixed term for one year
Appointment Status: Fixed term for one year
Start Date: August
1, 2014
Job Purpose: The
Project Assistant works closely with the Programme Manager and the Project
Officer to provide programmatic support to FilmAid’s ongoing projects.
This position will also work closely
with the Outreach, Creative and Content, and Research and Learning teams at the
field level in Kakuma to efficiently and effectively manage and report on
programme activities.
The post-holder will also work in
close contact with donors, implementing partners, beneficiaries, refugee and
host communities, and contribute to FilmAid's International's broader
communications as aligned with FilmAid’s overall goals
Key roles and responsibilities include but are not limited to:
- Keep up-to-date with all ongoing projects at
field level and work closely with field staff and Nairobi-based Programme
team to ensure successful implementation of activities,
- Develop weekly and/or monthly update reports
on all ongoing projects, including updates from specific departments, and
submit to Field Manager, Programme Manager and other members of management
team,
- Develop information management and filing
systems for ongoing projects, as required,
- Keep up-to-date with Outreach and C&C
work-plans at the field level, and ensure coordination among all
departments in terms of planning and project delivery,
- Ensure that Kakuma field staff are aware of
critical timelines and events, and deliver activities accordingly,
- Work closely with operational staff, including
procurement, to ensure all activities have requisite materials and support
to deliver projects within strict deadlines,
- Support the Kakuma field team to identify and
address support needs and challenges to project delivery,
- Develop new and manage ongoing relations with
project partners, including donors, implementing partners,
- Represent FilmAid in various forums, as
required, including at events with partners and help to enhance the
organisation’s visibility and influence,
- Incorporate programmatic learning into
activities at the field level to ensure that best practices and challenges
are incorporated into continued activities,
- Maintain absolute confidentiality of all
information that he/she may have access to in the execution of his/her
duties.
Skills, Qualifications and
Requirements:
- At least 2 years experience in programme
coordination, project implementation, and internal and donor reporting
within the NGO sector. Experience in hardship postings desirable,
- Experience in drafting and editing project
documentation including reports, concept notes, project briefs, meeting
minutes and programmatic work-plans,
- Demonstrable strong organizational,
coordination and time-management skills,
- Experience delivering projects in a
multi-department, cross-cultural environment,
- Experience working directly with beneficiary
communities in challenging locations.
- Fluency in written and spoken English and
Kiswahili is essential.
- Experience with principles and practice of
humanitarian aid and/or development.
- Ready to work for long hours, and able to live
in hardship areas.
- Excellent interpersonal communication and
organizational skills.
Job Title: Outreach Manager
Duty Station: Nairobi
Job Purpose: To ensure coordination and the implementation of
all FilmAid authorised outreach activities.
Key roles and responsibilities
include but are not limited to:
- Manage the successful and timely
implementation of all outreach activities in FilmAid’s program locations
- Develop an implementation framework from
existing grant objectives and indicators and lead Outreach team to
generate realistic work-plans to realize them.
- To ensure timely, quality and coordinated
implementation of outreach activities and establish support mechanisms to
assure quality content distribution
- Ensure a community based approach and a
participatory methodology in all outreach activities; all locations have
relevant messaging committees comprising relevant stakeholders including
target communities.
- Oversee the development of facilitation guides
for the films produced, and conduct facilitation skills training for the
relevant teams
- Work with the relevant staff in the preparation
of project documents; strategy papers, annual operations plan, annual
budgets, concept proposals, full proposals, progress reports, donor
reports, etc.
- Work in collaboration with R&L teams in
the development and review of field monitoring tools as well as in keeping
accurate statistics for outreach activities
- Work in collaboration with Creative &
Content, and R&L teams to ensure integrated successful approach to
outreach implementation and delivery
- Take a key role in recruitment including
pro-actively determining job descriptions for relevant staff, sitting in
interviews and post-interview processes.
- Close collaboration with the Field Managers to
ensure the accurate allocation of budgets.
- Outreach staff supervision including
management of their performance
Qualifications and Requirements:
- A Bachelor’s Degree in Social/Development
Studies, Communications/Media, International Development or a related
field from a recognised institution.
- 5 years’ experience in communication for
social change, outreach and/or civic education
- Experience in running public awareness
campaigns using community structures and mass media is desirable
- Proven experience in project management,
coordination and staff supervision
- Commitment to humanitarian principles and
action
- Experience working on multiple projects with
tight deadlines
- Good understanding of project management
cycles
Skills:
- Good supervision skills
- Good interpersonal skills & people
management skills
- Ability to work alone and in a team
- Good report writing skills
- Program development skills
- Planning and execution of laid down plans
- Sufficient understanding of population of
interest
- Conflict management skills
- Good understanding of M&E
Job Title: Grants Assistant
Duty Station: Nairobi
About FilmAid: FilmAid
is a development and humanitarian communications organization that harness the
power and influence of film and media to combat critical social issues by
creating multimedia content designed to inform, inspire and empower.
FilmAid uses strategic and integrated
approach to distribution including broadcasts, mobile cinema, workshops,
community based screenings and digital media and works with communities to
catalyse and drive social change.
Job Purpose: Working closely with the Grants Manager, Outreach
Manager and Programme Coordinator, the Grants Assistant is expected to support
the management of existing grants to achieve the organizational objectives.
Key roles and responsibilities
include but are not limited to:
- Support the grant and contract function to
ensure FilmAid Kenya’s compliance with the requirements, procedures and
policies in respect of grants reporting to the donors
- Assist in the financial oversight of the
successful implementation of all grants ensuring donor compliance,
contractual requirements and accurate and quality reporting on project
progress
- Maintain accurate records and effective and
timely reporting of financial performance of sub-grantees and
sub-contractors
- Understand in integrate the grant and
reporting requirements of FilmAid Kenya’s donors
- Assist the Grants Manager and Finance Team to
complete all donor financial verification processes
Qualifications and Requirements:
- A Bachelor’s Degree in Commerce or Finance
from a recognised institution.
- Recognized certificate of professional qualification
in Accounting (ACCA or CPA)
- At least 3 years’ experience in accounting or
finance
- Experience with a donor-funded international
development or humanitarian aid organisation will be an added advantage
Skills:
- Financial planning and management skills
- Budgeting and budgetary control
- Good knowledge of financial management and
accounting and budget principles
- Financial reporting skills
- Decision-making and problem-solving skills
- Strong interpersonal and communication skills
- Working knowledge of bet practice grants
management approaches
- Understanding of organizational objectives and
how that relates to Finance and Grants Management
Job Title: Safety and Security Manager
Duty Station: Nairobi
Date of Posting: 24 June 2015
Closing Date: 8
July 2015
Appointment Status: Fixed term for one year
About FilmAid: FilmAid
is a development and humanitarian communications organization that harness the
power and influence of film and media to combat critical social issues by
creating multimedia content designed to inform, inspire and empower.
FilmAid uses strategic and integrated
approach to distribution including broadcasts, mobile cinema, workshops,
community based screenings and digital media and works with communities to
catalyse and drive social change.
Job Purpose: The Safety and Security Manager carries the
responsibility for the integrity of FilmAid Kenya's security system.
S/he must be able to rapidly assess,
advise and make recommendations for all programme staff, while ensuring best
practices and maintaining accurate reports of security issues for all
operations sites of FilmAid Kenya.
Key roles and responsibilities include but are not limited to:
1. Planning and Preparation:
The SSM must develop the country
Security Management Plan, and must ensure that all facilities are included in
the plan and the plan is kept current to any changes.
- Regular evaluation of the FilmAid Kenya’s
Safety and Security Management Plan (S.S.M.P.), Standard Operating
Procedures (S.O.P.’s) and Contingency Plans (C.P.’s) and recommend areas
of updating and revision to the Operations Director and Country
Director
- Collate and disseminate appropriate safety and
security information for FilmAid Kenya. This includes drafting regular
situation reports and maintaining documents outlined in FilmAid Kenya's
S.M.P.
- To design safety and security training
materials/packages with assistance from the Operations Director to set
standards, around a ‘learning outcomes’ principle, ensuring that key
safety and security messages are conveyed to FilmAid Kenya staff and
visitors in accordance with Preparedness, Prevention, Response and
Recovery Plan.
- Regularly liaise with INGOs, UN Operations
Directories, and other relevant partners on matters related to security
and safety.
- Provide up-to-date case study information to
feed into safety and security training requirements.
- Conduct regular field office assessments and
implement changes where necessary.
- Alongside the Operations Director and Country
Director, coordinate all security aspects of operational and programme
planning and contingency responses.
- Provide information and recommendations to the
Operations Director and CD with regards to all security matters;
- Briefing of new staff and visitors on safety
matters.
2. Internal capacity building/procedures
- With the Operations Director, Country Director
and Field Managers, ensure the implementation of FilmAid Kenya Safety and
Security Policies and Procedures across all operational sites.
- Conduct regular internal training for all
field office staff in safety-specific knowledge and skills.
- Ensure radio and other security communication
procedures are implemented correctly and consistently within the
programme, providing training where necessary.
- In consultation with the Field Managers,
ensure the radio communications systems are maintained in goOperations
Director working order; VHF, satellite phones and other security
equipment.
- Provide trainings using regularly updated case
study information and ensure that staffs are fully aware of up-to-date security
information
- Work with relevant managers in the programme,
ensure staff are trained and briefed as to their security and safety
responsibilities and duties.
3. Advisory & monitoring services
- Provide advise/mentoring to the Safety
&Security Officers at all operational sites in collaboration with the
respective Field Managers to ensure Staff Safety.
- Support the review of training materials, in
terms of including up-to-date safety and security information and
pragmatic solutions to safety and security issues.
4. Field Assessments
- Conduct risk assessments in the areas of
operations for SOPs review and new locations for FilmAid Kenya programming
for drafting of new SOPs.
- Provide the Operations Director with
recommendations towards training requirements at new and existing
programme locations.
- Liaise with other INGO/UN counterparts and the
government security authorities to obtain relevant information.
- Ensure staff conducting training or supporting
training in any new locations are fully briefed.
5. Other primary tasks
- Maintaining close collaboration with
colleagues, particularly those working in Field Programmes.
- Any other tasks or duties as required by the
Security Focal Point or the organization.
- Common Duties:
- Uphold the mission, and values of FilmAid Kenya.
- Follow and enforce all FilmAid codes of
conduct and policies
- Report any violations to appropriate FilmAid
authorities, and participate in preventative initiatives.
- Actively seek opportunities that will
complement ability to fulfil position’s responsibilities as well as
further professional development, such as taking part in internal and
external trainings.
Qualifications and Experience
- An appropriate Risk Security Management
degree, or security-related experience preferably in the fields of
security management, international relations, Law or a comparable
field.
- 5-7 years professional experience in security
management or law enforcement with the police/military.
- A minimum of 5 years work experience in an
international humanitarian organizations or international peace
keeping
- Experienced and knowledgeable in
security/safety-related subjects, threat/risk assessment, security
management, and personal and organizational security awareness
- Prior experience in the development and
delivery of standardized training packages to both national and
international staff.
- Technical competency and training experience
in field-based communications systems (such as HF Codan, Motorola
VHF/Thuraya)
- Proven experience of working effectively in
complex security environments
How to Apply
Please e-mail applications with Cover
Letter, CV and 3 references only by 8th July 2015 to: jobskenya@filmaid.org
citing Safety and Security Manager as the subject.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be notified.
