Position: Executive Personal Assistant
Reporting to: East
African Regional Head
Department: Sales
Our client is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialisation of prescription medicines, primarily for the treatment of cardiovascular, metabolic, respiratory, inflammation, autoimmune, oncology, infection and neuroscience diseases.
Our client is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialisation of prescription medicines, primarily for the treatment of cardiovascular, metabolic, respiratory, inflammation, autoimmune, oncology, infection and neuroscience diseases.
In East Africa they are represented
in four countries i.e Kenya, Ethiopia, Tanzania and Uganda. Kenya is the
hub of East Africa business and offers marketing & sales support to the
rest of the EAC community.
They are seeking to recruit an
experienced Executive Personal Assistant to be based in Nairobi
Role Summary / Purpose: The
main role of the Executive Personal Assistant will be to provide an efficient
and effective administration service/support to the Regional Director.
Essential Responsibilities
Essential Responsibilities
- Providing full administration support for the
Regional Director, complete management of executive scheduled/diaries that
include extensive and complex trip planning and organizing, meeting
arrangements, appointments and calendar scheduling.
- Preparing and producing supporting materials
and documents for presentations and meetings (internal and external) -
including creating and designing the content
- Develops a computerized database of the
various network members, institutions and organizations that are in
constant contact with the Regional Directors office.
- Facilitates the consolidation of annual
calendar of events and implementation plans for programme activities
- Representing and supporting a team of
administrative assistants to provide a professional and seamless service
to the region as a whole
- Assisting with all Regional Hospitality/Event
Management that involves the executive staff
- Special projects supporting the Regional Directors
Team.
- Managing expenses reports
- Maintaining the appropriate filing system and
providing support with other general office administration as assigned
- Managing other administrative duties as
required
Qualifications/Requirements
- Degree in Business Management/Secretarial
Studies/Office Management.
- 5 years’ experience supporting senior level
executives.
- Strong communication skills with the ability
to interact with staff (at all levels) in a fast paced environment at a
high level of professionalism and confidentiality
- Exceedingly well organized and coordinated
person with a global mind-set
- Passionate, proactive, responsible,
resourceful, detail-oriented, hard-working and willing to learn to achieve
high standards
- Proficient in both spoken and written English
- Experience working in a corporate environment
at CEO/board level
- Ability to make independent decisions with
minimal oversight, a self-starter with ability to think ahead and plan for
all scenarios
- Highly motivated, confident and flexible
attitude with a sense of ownership
- Ability to work well in a pressured
environment under tight deadlines
- Ability to work with a team of administrative
staff to provide a professional and seamless service to the region as a
whole
- Advanced knowledge and proficiency in n all
Microsoft Office products, particularly Outlook, Word, Excel and
PowerPoint
- Excellent administrative, interpersonal and
organization skills
- Experience of interfacing with senior
executives and high profile clients
- Excellent communication skills and proven
ability to effectively work with all levels
- Comfortable with financial numbers, such as
budgets, currency-related and expense numbers
Desired Characteristics
- Ability to prioritize and manage multiple
projects simultaneously, and follow through on issues in a timely manner
- Ability to consistently produce high quality
work with an eye for detail and accuracy
- Ability to work flexible working hours -
Demonstrated ability to balance workload under short deadlines and
changing priorities in a fast-paced environment
If you believe you have the
qualifications and experience to match this role, please submit your
application with a detailed CV, stating your current position, remuneration,
email, telephone contacts, and names and addresses of three referees to:
recruit.esquire@gmail.com
Application to be received on or before 27th March 2015
