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Administration Assistant Job Vacancy in Nairobi Kenya

Vacancy: Administration Assistant


Duties and Responsibilities
  • Ensure that office premises are in good state for repair at all times through liaison with landlord and service providers
  • Ensure that all office equipment (computer, fax, scanner, photocopy machine, LAN, telephone systems, vehicle & generator) are well maintained and operating optimally.
  • To ensure that all utilities are functioning running (water & electricity), and bills are paid on time.
  • Managing and maintain store inventories of fuel, consumables,  stationary and publications.
  • Ensure that the offices and its environment are clean, including liaising with the cleaning company.
  • Ensure that all services are provided on a regular basis as per service agreements.
  • Ensure all service provides and suppliers are effectively managed;
  • Provide support to the procurement process in a manner that is transparent, fair, and in accordance with policy, ensures companies value for money,  and keep proper records;
  • Ensure that fire protection systems at the offices are in place including fire extinguishers, security alarms, fire  suppression etc.
  • Prepare and submit timely and accurate monthly report for repair, fuel, utilities, consumables, and stationery.
  • Support colleagues in all units with Admin ‐ related tasks as needed.
  • Undertake any other lawful tasks required by the Supervisor
  • A degree in Public Administration. Business Administration or any other related field
  • Minimum of 2 years experience in office administration
  • Experience of working in office or other work environment that involves managing logistics and reports.
  • Strong organizational skills, ability to take initiative and solve problems/deliver results on time
  • Proficiency in spoken and written English.

If you meet the above mentioned requirements and are up to the challenge of working in a dynamic organization, please send your resume clearly indicating the position applied and your current/ last salary to

Only shortlisted candidates will be contacted

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