Our client a regional FMCGs
company in Mombasa is urgently seeking to recruit a Personal Assistant position.
The incumbent will be tasked with the
following duties,
Duties & Responsibilities
Within delegated authority the
Personal Assistant will be responsible for the following duties:
- Devising and maintaining office systems, including
data management and filing
- Arranging travel, visas and accommodation for
the management.
- Take notes or dictation at meetings or to
provide general assistance during presentations;
- Take minutes of meetings accurately, using
short-hand when required and type these into a formal document as and when
required;
- Screening phone calls, enquiries and requests,
and handling them when appropriate;
- Meeting and greeting Directors visitors at all
levels of seniority;
- Organizing and maintaining diaries and making
appointments in a pro-active and efficient manner.
- Dealing with all incoming and outgoing email,
faxes, memos and post, often corresponding on behalf of the Director;
- Carrying out background research and
presenting findings;
- Producing documents, briefing papers, reports
and presentations;
- Organizing and attending meetings and ensuring
the Director is well prepared for meetings;
- Liaising with clients, suppliers and other
staff.
- Printing, photocopying, binding documents.
- Managing all confidential documents for the
Managements office.
- Ordering stationary and other supplies for the
Directors office.
- Organize the email filing systems of the
Directors and file appropriately;
- Organize the soft-filing systems of the
Directors and file appropriately;
- Organize the hard filing systems of the
Directors and file appropriately;
- Organize the standard travel requirements of
the Directors and plan their itinerary in advance, saving as much time and
expenditure as possible;
- Organize the diaries of the Directors based on
all information from emails, meeting requests, memos, travel itineraries,
etc in a user-friendly (i.e. by the Directors) format;
- Any other duties assigned by the Director.
Minimum Qualifications
- Degree in business / administration management
a must
- Post graduate degree / MBA added advantage
- A minimum of 3 to 5 years similar experience
in manufacturing Industry
- Excellent and thorough Microsoft Word (2010 /
Windows 7/8) knowledge with extensive understanding of the use of
PowerPoint, Excel and other MS software and packages
Qualified Candidates should send in
their CVs to info@frankmconsult.com CC frankmconsult@yahoo.com.