The Kenya YMCA National Training
Institute (KYMCA NTI) was established in 1966 as YMCA Crafts Training Centre
with the aim of providing vocational training to young school leavers.
The KYMCA NTI is seeking to recruit for the following position:
Vacancy: Administrative Assistant
Job purpose: Manage the reception and provide
administrative support to management.
Responsible to: Principal
Description of Duties and
Responsibilities
- Ensuring that the entry point into the
reception area is safe, clear of any litter and that the office is open
during the appointed hours of operation.
- Ensuring the ongoing tidy and professional
appearance of the reception and waiting areas.
- Receiving and greeting all visitors
professionally, answering general questions where possible and referring
specific enquiries to appropriate staff if need be.
- Directing visitors to the comfort of the
waiting area while relevant staff are notified of the arrival of the
visitor.
- Receiving and directing all incoming calls as
appropriate and notifying staff of any messages efficiently.
- Making timely arrangements with other
Administration personnel when the reception area is going to be unmanned
and ensuring that the back-up person has taken responsibility of the area
during the receptionist’s absence.
- Receiving all incoming mail, courier packages
and other deliveries not requiring special receipt by staff.
- Coordinating the distribution of mail received
and pick-up of outgoing mail and parcels assigned to courier transport.
- Professionally attending to emails received under
the address of kymcanti@gmail.com and ensuring that protocols are followed
in relation to the management of such emails.
- Develop and maintain a filing system.
- Providing administrative support to the
Principal.
- Providing general assistance from time to time
in the Administration unit as the role allows.
Qualifications and experience
- Diploma or degree in Secretarial Studies or
Business Administration
- 3 years experience in working in a business or
education reception environment
Desired Skills and Competencies
- High level skills in Microsoft Office
applications.
- Good communication (both verbal and written)
and organization skills
- Interpersonal skills that portray a welcoming
atmosphere, friendly disposition and helpful nature.
Interested candidates are invited to
submit a cover letter and CV by 22nd August 2014 via e-mail to
applicants@africaymca.org.
Please indicate the position applied
for in the subject line.
Only short-listed candidates will be contacted.
Only short-listed candidates will be contacted.