Job Title: Head
of HR & Admin
Department: Administration
Purpose:
Manage the company’s human resource function, oversee the efficient running of
the office, manage the routine administrative function of property management
- We strives to recruit the right people.
- We also ensure that staff are aware of all company policies and that agreed staff benefits are in place.
- Control of company expenses by negotiating favourable prices and contracts with suppliers.
- Provide the necessary tools to enable staff carry out their duties efficiently & effectively.
- Together with the Head of Finance ensure all insurance covers are in place.
Dimensions:
- Company assets eg. Copier, printers, stationary
- Personnel files for all middle managers and below.
Key Outputs:
- Responsible for procurement and safe custody of office supplies and equipment.
- Implements and maintains cost control measures in office management and administration.
- Ensures timely payment of property utility bills and maintains up to date records of utility payments and tenancy agreement/addendum movements.
- Supervision of administration support staff to ensure support services are given efficiently.
- Manage all personnel files & ensure that they are accurate and up to date.
- Manage and coordinate all staff related matters such as staff insurances, medical, leave etc.
- Together with line managers identify staffing needs within the organisation.
- Source suitable candidates and facilitate the recruitment process.
- Responsible for staff induction program
- Manage employees through provision of relevant information through effective communication and provision of operational tools
- Work closely with line managers in identifying training & development needs.
- Develop & implement annual training programme & career development plan.
- Draft training budget, get approval and monitor.
- Identify trainers & training programmes.
- Custodian of the performance management system including the performance appraisal tools and process.
- Ensure update & maintenance of organisation structure, job profiles and job grades.
- Ensure remuneration is competitive by carrying out regular salary surveys & make recommendations to directors.
- Provide support & advise in disciplinary, grievance and other such matters while keeping updated of the employment and labour laws.
- Represent company in labour disputes.
- Periodically review the company policies and procedures and provide support to line managers in their implementation and interpretation.
- Disseminate information to all staff.
- Organising company functions eg. the mid-year social and Christmas party
Relationships:
- Reports directly and on a daily basis to the managing director.
- Regular interaction with other Heads of Dept.
- Communicates regularly with all other staff on HR related matters.
Decision Making Authority:
- Provides Leadership and assistance to supervisory and administrative staff.
- Negotiates for profitable contracts to ensure efficiency at reasonable costs.
Qualifications:
- Relevant qualifications in HR.
Skills and Knowledge:
- Have a good grasp of the Kenyan Labour laws.
- Strong communication skills
- Computer literate
- Experience: Four or more years experience with at least two years in a Senior Management position.
Leadership Capabilities
- Organised able to prioritise and evaluate work.
- Identify motivating factors and implement them to retain staff.
- Good interpersonal skills
- Cost conscious
- Deal with internal customers with honesty and integrity
- Communicates clear performance standards for own performance and for teams.
- Always acts in accordance with best personal and professional standards
- Confidentiality
To apply,
send your CV only to cvs@careerdirections.co.ke before 13th November 2013.
Clearly
indicate the position applied for and your minimum salary expectation on the
subject line
