Vacancy
Announcement: Programme Assistant – Hunger Safety Net
Project (HSNP)
Based
in Nairobi, Kenya
HelpAge
International (HelpAge) is a global network of not-for-profit organisations
with a vision of a world where older people fulfill their potential to lead
active, dignified, healthy and secure lives.
Job Title: Programme Assistant - HSNP
Department:
Programmes,
East, West and Central Africa
Location:
Nairobi,
Kenya
Responsible
To:
Programme manager, Social protection and HSNP
Salary
Grade: NS
3
Key
relations:
- Regional
Development Centre staff – to ensure consistency of approach in HelpAge’s
work in the region and to ensure the development of complimentary
activities.
- Affiliates,
partners in
- UK Secretariat
staff
- Staff and
Volunteers of NGOs, INGOs, academic institutions and relevant Government
Departments
Overall
purpose of the Job:
To
provide programme and administrative support for the delivery of HelpAge
targets with specific focus on the implementation of the Social protection
rights component of the Hunger Safety Net Programme.
Job
content and Key Tasks
- Support
programme implementation in the collation, filing and follow up of partner
contracts, work plans, budgets, disbursements and other aspects of
administration and compliance of the programme.
- Support the
programme manager in the preparation and follow up to partner budget
planning, expenditure and reporting.
- Support in the
organization of workshops or events from planning to execution including
preparation and oversight of workshop budgets, liaison with logistics and
communication with participants.
- Support in the
coordination of communication outputs in line with Programme Manager guidance
and in collaboration with the Communication and Advocacy department.
- Support the
learning officer in the effective documentation and filing of key
programme documents, evidence and data.
- Support in the
preparation and minuting of key meetings with partners, the donor and
other stakeholders as requested.
- Under the
guidance of the Programme manger ensure programme information is up to
date in HelpAge Contract management system.
- Support the
preparation and delivery of donor and organizational reports
- Provide back
stopping to general EWCA office administration as agreed with line manager
and Senior Administrative Officer.
- Perform, from
time to time, any other duties required by EWCA RDC in line with extent of
authority and expertise.
Extent
of Authority
The
Post holder will make day to day decisions regarding the implementation of
their work within an agreed work plan, objectives, deliverables and budget
limitations.
The
post holder will work within all HelpAge contract management guidelines, donor
compliance requirements and financial and administrative procedures.
Person Specification
Essential
- Bachelors Degree
in Development Studies or related field
- At least 6
months work experience with an NGO
- Excellent
written and oral communication skills in English
- Assist in
programme monitoring and support in data base management
- Experience of
logistical arrangements and events planning
- Strong computing
skills preferably with knowledge/experience of Word, Excel and Access
- Strong
interpersonal skills and ability to work as part of a team.
- Knowledge and
interest of ageing issues and development in Africa preferred
How
to apply
To apply for this position, please send an updated CV and covering letter by 26th July, 2013 explaining how you meet the criteria for the role to:
To apply for this position, please send an updated CV and covering letter by 26th July, 2013 explaining how you meet the criteria for the role to:
Regional
Human Resource Coordinator
HelpAge International
East, West and Central Africa Regional Development Centre,
P.O. Box 14888 - 00800
Westlands, Nairobi
HelpAge International
East, West and Central Africa Regional Development Centre,
P.O. Box 14888 - 00800
Westlands, Nairobi
Email:
hr@helpage.co.ke
