Supply Chain Management Consultant Job in Nairobi Kenya

Supply Chain Management Consultant

Regional Office, Nairobi

Background

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmes include protection, livelihoods, food and NFI distribution, water and sanitation, and advocacy amongst others. 

The Regional Office (RO) is based in Nairobi, Kenya and there are four country offices and operations in Somalia, Kenya, Ethiopia and Yemen. Currently there are over 500 DRC staff in the region. 

The last two years have seen significant growth in programme size and a growth in the number of support and management functions demanded and required by the programme offices in order to maintain quality and accountability.

Given this context and the associated challenges, the RO management plans to undertake a comprehensive review of the Logistics and Procurement functions at the RO and a selected field office (Mogadishu).

Purpose
The main objective is to carry out an assessment of the DRC Supply Chain Management (SCM) capacity and effectiveness in service delivery to both beneficiaries and internal customers. 

The expected outcome is to implement sustainable systems that will enable DRC improve quality and accountability in its humanitarian work.

Key Responsibilities

A general assessment will be carried out on the DRC SCM business processes, procedures, structures, capacity and constraints that impact on quality service delivery.

Scope of Work

The review will attempt to cover the following:
  • Procurement and sourcing processes: review the procurement cycle, procurement planning, procurement tracking, procurement documentation, and provide recommendations of areas for improvement
  • Conduct the prequalification of preferred suppliers and service providers in Nairobi and Mogadishu. 
  • Institutionalize a formal Tender Committee with clearly defined roles. 
  • Review service contracts of current service providers (office supplies, taxi, transporters, fuel, vehicle service, etc.) 
  • Inventory management systems 
  • Vehicle fleet management including taxi utilization 
  • Logistics infrastructure: review all aspects of warehousing, distribution and tracking of supplies. 
  • Organizational structural processes and the necessary operating environment enabling strategic coordination of the supply chain.
  • Supply Chain Department: review the structure of the Logistics and Procurement department including review of job descriptions and required skills and competencies. 
  • Lead the recruitment of staff in Nairobi.
The above reviews must be done in line with DRC policies (Operations Handbook) and main donor regulations (EU, ECHO, DFID, OFDA), and will include reviewing and updating as necessary policies and procedures for the effective management of the supply chain.

Key Deliverables
  • Assessment report and Recommendations: detailed report on the assessment indicating thorough analysis of current systems and practices, and practical recommendations on what needs to be improved/ implemented. 
  • Develop prequalification, shortlisting and preferred suppliers template. 
  • Supplier pre-qualifications list: establish list of quality service providers/vendors for specific categories of goods and services. 
  • Revised and aligned SCM structure and job specifications.
  • Develop SCM key performance indicators for each of the main areas.
Reporting Arrangements

The Consultant will report to the Regional Head of Support Services (RHSS).
  • Monthly work plans 
  • Bi-weekly updates and status report to the RHSS. 
  • Final report and deliverables at the end of the assignment.
The Consultant will be based in Nairobi with travel to Somalia.

General

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework

Requirements:

The Consultant must meet the following minimum requirements:
  • Professional qualification from Chartered Institute of Purchasing and Supply (CIPS, UK) or equivalent. 
  • At least 10 years practical experience in supply chain management both at the field and management level. 
  • Experience in managing large scale procurements and tenders. 
  • Experience in humanitarian sector and particularly in emergency response setting.
  • Proven track record of conducting similar assessments with international NGOs. 
  • High level of planning, analytical and report writing skills. 
  • Excellent analytical skills and ability to make clear and logical conclusions and recommendations from difficult/complex situations.
  • Experience in building and developing the capacity of logistics staff. 
  • Knowledge of procurement guidelines of the major institutional donors.
Expression of Interest

Interested parties who meet the above requirements should submit their proposals which should include the following:
  • A suitability statement including commitment of availability to undertake the entire assignment within the proposed timeframes. 
  • Technical: an outline highlighting your understanding of the work and tasks, proposed methodology, detailed work plan, and proposed timeframe for implementation. 
  • Financial: a financial proposal indicating the fees to undertake the assignment. 
  • A brief summary of the firm including CV of the main consultant proposed for the assignment indicating their relevant qualifications, skills and experience. 
  • References: full contact details of three organizations that have recently contracted the Consultant for similar work.
How to apply:

The expression of interest should be submitted to drcjobs@drchoa.org indicating ‘Supply Chain Management Consultant’ in the subject line. 


The closing date is June 16, 2013.