Are you looking for an employer who promotes individual
excellence, supports teamwork and nurtures a high performance culture?
KCA University is a dynamic private business university committed to quality service and ethical practices.
KCA University invites applications from qualified candidates to fill the following positions.
1. Procurement ManagerKCA University is a dynamic private business university committed to quality service and ethical practices.
KCA University invites applications from qualified candidates to fill the following positions.
Purpose:
To plan, execute and finalize purchasing and procurement strategies for technology spend across the institution.
Responsible for timely sourcing and distribution of goods and services to support the business and ensure compliance with the Institutions’ policy and procedures as well as Public Procurement & Disposal act, standards
Duties and responsibilities:
- Develop
procurement policies and procedures to stream line and direct the
procurement function and ensuring effective implementation of the same;
- Identify
strategic markets and sources of supplies including the establishing and
maintaining of sustainable business relations between the University and
all suppliers;
- Manage
and direct the acquisitions process both local and international including
gathering
- Information
and preparing proposals for consideration and approval by the University
Tender Committee
- Oversee
the University stores and the internal distribution activities to ensure
timely response to customer requirements;
- Manage
and direct the collection, analysis and storage of all important
information and data relating to procurement and generate the relevant
reports for decision making, auditing or any other relevant use;
- Control
purchase of goods and services to ensure compliance with the Public
Procurement & Disposal Act and Regulations;
- Coordinate
vendor selections and reviews, developing favorable contract agreement in
liaison with University Legal Counsel and resolving delivery and billing
problems;
- Secretary
of the procurement committee;
- Obtain
resources, quotations/bids and secure competitive bids for high value
purchases;
- Ensure
maintenance, review and administration of suppliers’ database, assigned
categories and product codes;
- Liaise
with Heads of Department to develop and implement annual procurement
plans;
- Organize
and coordinate market price surveys and benchmarking for goods and
services to ensure competitive purchases;
- Monitor
and Evaluate suppliers;
- Provide
leadership to the procurement team and monitor their performance;
- Facilitate
the preparation and submission of purchase order contracts and close-out
arrangement with Finance Department;
- Develop
and maintain budget;
- Develop
risk management framework for the department;
- Represent
the department institution in various forums
Minimum job requirements
- Masters
degree in a business related field from a recognized institution
- Professional
qualification in procurement
- 9
to 10 years relevant work experience five
of which should be at a supervisory level.
- Experience
in an educational institution is preferred
Other skills
- Prior
experience guiding a unit / others doing similar work;
- Accounting
background will be an added advantage
- Ability
to supervise a team and deliver well under pressure and meet deadlines;
- Time
management skills and attention to detail;
- Good
report writing skills;
- Public
relations and service delivery skills;
- Team
player;
- Ability
to work under intense pressure with minimum supervision; and
- Excellent
negotiation skills.
2. Training & Development Manager
Purpose of the Job:
To plan, organize, direct, conduct and supervise a wide range of training and development programs for faculty and staff.
Duties & Responsibilities
Purpose of the Job:
To plan, organize, direct, conduct and supervise a wide range of training and development programs for faculty and staff.
Duties & Responsibilities
- Design
and develop a training strategy for the University staff
- Design
and develop annual training and development programmes based on both the
organization’s and individual needs.
- Develop
and manage the annual training budget
- Liaise
closely with the Senior DVC – Academic Affairs on the training of faculty
- Establish
an in-house employee training system that addresses
the University’s training needs including training needs assessment, new
employee orientation, management development and the measurement of
training impact and training on transfer
- Facilitate
various trainings as well as conducting training logistics such as
availing of training materials, transportation and employee handbooks
- Manage
the learning and professional development of the University’s staff which
includes performance management & appraisals, performance development
plans, acting appointments, training and job enrichment and succession
planning.
- Conduct
and identify training needs through various training needs analysis
methods such job analysis, appraisal schemes, recommendations and regular
consultation with the respective heads of departments.
- Develop
and establish a coaching and mentoring culture in the University.
- Ensure
that the statutory training requirements are met as well as liaising with
Directorate of Industrial Training for training refunds.
- Assists
managers with the selection and contracting of external training programs
and consultants.
- Monitor
and advise managers and supervisors in the progressive discipline system
of the University. Monitor the implementation of a performance improvement
process with non-performing employees.
- Secretary
to the Staff Appointment, Promotion and Disciplinary Committee
Qualification Requirements
- University
degree in Business or Social Sciences or related field
- Post
Graduate Diploma in Human Resources/Personnel Management/Industrial Relations
- MBA
an added advantage
- Excellent
written and oral communication skills
- Minimum
of 7 years experience on the job of which 3 must be in mgt/supervisory
level
Personal Attributes
- Good
interpersonal, communication and self-management skills
- High
levels of confidentiality
- Objective
and independent minded
- Ability
to work independently as well as a team
- Attention
to detail and a good sense of procedures
- ICT
tools proficiency in the processing of information and communication
3. Procurement Officer
Purpose:
Implement purchasing policy and strategy, co-ordinate purchasing practices and to maximize savings and benefits available to the University from purchasing activities
Duties and responsibilities:
Purpose:
Implement purchasing policy and strategy, co-ordinate purchasing practices and to maximize savings and benefits available to the University from purchasing activities
Duties and responsibilities:
- Solicit
for offers, quotation and bids;
- Prepare
monthly Purchasing reports;
- Communicate
to the users on the status of their requisition through requisition status
report;
- Negotiate
contracts for low value goods;
- Ensure
safe custody (filing & maintenance) of purchasing records for
purchasing requirements;
- Monitor
the value on LPO commitment to avoid overstocking and to providing monthly
reports on LPO commitment;
- Guide
users on developing technical specification and suggesting alternatives;
- Participate
in the tendering process;
- Carry
out suppliers evaluations;
- Prepare
documents for prequalification, analysis and registration of Supplier;
- Ensure
all the orders are faxed or delivered to the suppliers to suppliers on
time;
- Participate
in stocktaking, reconciliation and variance explanation; and
- Forward
invoices and the necessary documents to Finance department for payment
Minimum job requirements
- Bachelors
degree in a business related field from a recognized university
- Professional
qualifications in Procurement
- 3
to 4 years work experience in a busy environment
Other skills
- Computer
literacy;
- Team
playing skills;
- Negotiation
skills;
- Communication
and analytical skills
4. Human Resources Services Administrator - Kisumu
Purpose
To ensure all new and existing staff have the necessary documents and facilities to enable them to carry out their work effectively.
Management of day-to-day operations of the Human Resources office including administration of the human resources policies, procedures and programs.
Duties and responsibilities:
Purpose
To ensure all new and existing staff have the necessary documents and facilities to enable them to carry out their work effectively.
Management of day-to-day operations of the Human Resources office including administration of the human resources policies, procedures and programs.
Duties and responsibilities:
- Support
in recruitment and selection activities and employees orientation
- Support
in training activities by identifying training needs for Kisumu staff both
short and long term and prepare a report to the HR Nairobi office for
consideration.
- Manage
Performance managements process for the Centre as required
- Manage
the HRIMIS (ERP)
- Manage
expatriates employees at the Centre with respect to the following areas;
visa and work permit assistance, accommodation, and
transfers/transportation
- Proper
Management and maintenance of staff record at the centre
- Coordinate
and manage attachment and internship process as per the policy
- Management
payroll information for both full time and part time at the Centre
- Reconcile
the timetabling information with the payroll on a monthly basis
- Educate
staff on the HR Policies and Procedures
- Provide
Centre information on staff for the HR department homepage
- Prepare
monthly report on staff matters to HRD Nairobi
- General
Human Resource Administration that include but not limited to: leave
management, contract renewals and issuance of letters to new contract
staff, management of staff personnel records
- Monitoring
of employee absenteeism, sick off and daily related employee welfare
- Ensuring
that the Centre complies with the relevant statutory requirements like
NSSF, NHIF, KRA, RBA, DIT, DOSH, HELB etc
- In
liaison with Head Office conduct surveys on benefits and compensation,
climate survey etc
- Management
employee relations and engagement and develop superior workforce.
- Development
of an employee-oriented Centre culture that emphasizes quality, continuous
improvement, and high performance
- To
perform any other duties as may be assigned by the HR Director from time
to time.
Minimum job requirements
- Bachelors
degree in a business related field from a recognized institution
- Professional
qualification in Human Resource Management will be an added advantage
- 3
to 4 years work experience with at least 1 year in a similar capacity
level in a busy environment
Other skills
- Good
organization, interpersonal and communication skills;
- Ability
to guide others / Assistants doing similar work;
- Good
analytical skills;
- Conflict
resolution skills;
5. Human Resources Assistant – Nairobi
Purpose
To ensure all new and existing staff in the department have the necessary documents and facilities to enable them carry their work effectively.
Ensure staff issues are dealt with promptly and feedback given.
Duties and responsibilities:
Purpose
To ensure all new and existing staff in the department have the necessary documents and facilities to enable them carry their work effectively.
Ensure staff issues are dealt with promptly and feedback given.
Duties and responsibilities:
- Co-ordinate
the administrative functions of the HR office and provide effective
executive level support to the Director of HR.
- Co-ordinate
and organize internal and external meetings, including HR team meetings,
and short term trainings.
- Provide
general office support services; draft and/or processes a variety of
correspondence and other communication including letters of introduction
of staff to various institutions.
- Assist
in the recruitment process i.e receiving applications of various positions
as advertised, compiling summary of the shortlisted candidates, organizing
for the interview venue etc.
- Update
in the intranet phone directory in conjunction with the Administration
department for any resignations, transfers, change of designations and new
recruited staff;
- Update
the staff list for resignations, transfers, exchanges, change of
designation and new staff;
- Ensure
that enquiries in HR office are dealt with promptly and courteously.
- Follow-up
on performance appraisals and ensure they are done on time as scheduled
- Secretary
to the departmental meetings
- Manage
and alert the HRD/HRM on confirmations, expiry of contracts etc
- Prepare
and manage contracts for Part time/Contract lecturers as advised by the
HRD/HRM
- Coordinate
the exit/clearing process of staff who resign or their services terminated
- Manage
staff welfare initiatives and assist in staff benefits management
- Assist
in the planning of the annual budget and monitor expenditures.
- Assist
in Performance Management process
- Maintain
confidentiality as you are carrying out your duties
- Manage
and maintain filing system
Minimum job requirements
- Higher
Diploma in Human Resources from a recognized institution
- Bachelors
Degree will an added advantage
- 1
to 2 years prior experience in a similar job in a busy environment
Other skills
- Good
record keeping skills;
- Well
developed verbal, written and communication skills;
- Attention
to detail;
- Change
agility (flexible);
- High
level of confidentiality;
- Ability
to meet deadlines; and
- Computer
literacy and familiarity to manage a HRIS system
- Excellent
written and oral communication skills in English
- Good
personal organizational skills
6. Security Manager
Purpose
The job holder will be responsible for the development and implementation of comprehensive and cost effective security system to ensure maximum protection of the University’s assets and employees.
Duties
Purpose
The job holder will be responsible for the development and implementation of comprehensive and cost effective security system to ensure maximum protection of the University’s assets and employees.
Duties
- Advising
the management on the security requirements for the university and
developing sound security policies and procedures.
- Directing
and controlling security operations within and around the University
premises and ensure that students and staff are safe even beyond the gates
to the stage.
- Guiding
and working closely with the out-sourced security service provider to
ensure effective security for the institution.
- Managing
any internal investigations and acting as liaison officer with all other
interested parties both internal and external including the police,
regulators and auditors.
- Identifying
security risks and evaluating alternative ways of addressing them
- Improving
security surveillance, detection and prevention of crime in liaison with
the police and other security agencies
- Ensuring
effective deployment and utilization of guards and equipment
- Coordinating
with appropriate law enforcement agencies to identify and facilitate
investigative actions.
- Evaluating
new technology based security solutions
- Preparing
and managing the security budget.
- Maintaining
comprehensive records of all investigations findings and action plan among
other responsibilities.
- Any
other duty that may be assigned.
Minimum job requirements
- Bachelor’s
degree preferably in criminology from a recognized university/or
- Postgraduate
diploma in relevant field and a minimum of 10 years experience
- Must
have been in disciplined forces having attained the rank of an Inspector
of Police or higher
- A
proven track record in Fraud Investigations.
- At
least 10 years security management experience in a reputable organization
- Be
of unquestionable integrity and have excellent analytical and report
writing skills.
- Strong
oral communication skills and ability to multitask organized and meet
timelines.
- Must
be a team player.
- Computer
literate.
A competitive package will be offered for the right candidates.
However, Performance based package (including performance bonuses/commission) will be structured for the right candidate for ICAD positions.
How to apply
Interested candidates that meets the above requirements should submit an application indicating current and desired salary, a detailed CV, and 3 work references including expected remuneration via email to hr@kca.ac.ke so as to be received not later than 2nd December, 2011.
Only shortlisted candidates will be acknowledged.
The Director, Human Resources,
KCA University,
P.O Box 56808-00200,
Nairobi.
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