Job Title: Office Administrator and Human Resource Officer
Reports to: Finance Director
Main Responsibilities
Office Administrator
Reports to: Finance Director
Main Responsibilities
Office Administrator
- Ensure the smooth running of the office at all times.
- Ensure all office equipments and installations are maintained in good working order.
- Plan, Coordinate and supervise all office errands including liaising with the courier service provider.
- Coordinate with the accountant to ensure all suppliers, contractors, service providers, utilities etc, are paid in a timely manner.
- Maintain a schedule of all insurance covers taken by the company and ensure they are renewed in good time.
- Monitor and ensure the renewal of all licences, permits and subscriptions.
- Procurement and Supplier management.
- Monitor and control the use of office supplies and equipments and maintain appropriate records of the same.
- Plan and Coordinate office activities and schedules.
- Control and account for petty cash including controlling the office running budget.
- Responsible for circulating information throughout the organization.
- Support management and other staff in the day to day activities as requested.
- Maintaining office cleanliness and hygiene.
- Supervising clerical and support staff.
- Develop and recommend office procedures and systems and supervise their implementation.
- Independently respond to letters and general correspondence of a routine nature.
- Organizing and supervising office repair and maintenance work.
- Hold brief for the accountant and administrative secretary as assigned or when on leave.
- Suggest areas for improvement in internal processes along with possible solutions.
- Perform other related duties as required.
As Human Resource Officer
- Help develop a personnel management policies and procedures manual.
- Manage the proper administration of the HR policies and procedures.
- Explain and clarify the provisions of the personnel policies and procedures to the staff.
- Plan, organise, and Coordinate personnel training.
- Ensure full compliance with all personnel related legislation.
- Monitor, study and advise management of new legislation, trends and emerging practices in HR.
- Ensure proper personnel documentation including staff contracts, accurate job descriptions, confirmation, promotion and displinary letters and contract renewals.
- Maintain all staff records and compile statistical reports concerning personnel related data such as recruitment, transfers, performance appraisals, and absenteeism.
- Prepare and maintain the staff leave rooster and monitor staff attendance.
- Monitor scheduled and unexpected absences and coordinate actions to ensure continuity of operations.
- In charge of general communication by the company to staff.
- Oversee employee safety, welfare and health.
- Represent the company and its related businesses in personnel related disputes and hearings.
- Plan and conduct new employee orientation to foster positive attitude towards organisational objectives.
- Coordinate staff recruitment and selection process in order to ensure a timely organised and comprehensive procedure is used to hire staff.
- Provide reports required by management from time to time on Administrative and Human Resource matters.
- Perform other related duties as required.
Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted.
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