Job Title: School Administrative Assistant
Hiring Organization: Strathmore
University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full
Time
Salary: KES
Date Posted: 04/18/2024
About Strathmore UniversityStrathmore University is a Chartered
University located in Nairobi, Kenya. It was the first multiracial and multi
religious educational institution in English speaking Eastern Africa and more
recently the first institute of higher learning to be ISO certified in East and
Central Africa in 2004. Our mission is to provide all-round quality education
in an atmosphere of freedom and responsibility; excellence in teaching,
research and scholarship; ethical and social development; and service to
society.
Basic Job Summary
The job holder will be responsible for handling debts, reconciling
student accounts, and liaisingwith the Credit control office in settling CoCs,
refunds in line with the University’s Policies, Accounting Standards and Best
Practice while assisting in other admin duties.
Duties
& Responsibilities
- Maintain
detailed fee structures for each cohort and programs including masters in
collaboration with credit control office.
- Invoice the
students in the fourth week of every semester for both undergraduate and
masters’ programs and reconcile the amount invoiced during the semester
and compare with the expected amount, taking note of retakes, repeats, fee
penalties, installment charges, etc, communicate any changes to the
student, credit control, and make the necessary corrections in
collaboration with the credit control office.
- Prepare
Pro-Forma Invoices in collaboration with credit control office on
students, parent/ guardian need basis and address any students and or
parent/ guardian queries pertaining school fees, payment plans, etc.
- Monitor school
fees payments and execute debt collection strategies agreed upon in the
school, i.e., collection of IDs, calls parents/students, following up on
the payment plans, and initiating the necessary penalties for late
payments.
- Prepare
quarterly reports to the school Management Committee on the school fees
debtors status for the school.
- Support the
school manager with scholarship and financial aid interviews in
collaboration with the Financial Aid Office.
- Follow up on
annual fee rebates, pending students in the system, and non-performing
financial-aid scholars at the end of each academic year and advise on who
should be warned and/or discontinued.
- Attend to
queries and correspondence regarding general information on SHSS units for
evening courses and verification of claims for lecturers online.
- Managing
students’ issues and promptly inform the Dean or Manager whenever academic
irregularities are observed.
- Induction of new
staff members on administrative issues e.g. AMS, e-learning, claim forms,
etc.
- Assessment of
Lecturers with course evaluation, attendance, punctuality, and performance
of lecturers and reporting of anomalies.
- Any other
administrative duties assigned by the manager
Minimum
Academic Qualifications
- A minimum of a
Bachelor’s Degree in a business related field
Experience
- At least two
years of administration experience in a University set-up.
Competencies
and Attributes
- Good people
skills,
- Good
Communication skills,
- Strong
analytical skills,
- Attention to
details.
- A team player.
How To
Apply
Are you qualified for this position and interested in working with
us? We would like to hear from you. Kindly send us a copy of your updated
resume and letter of application (ONLY) quoting “School Administrative
Assistant- Finance and Evening Administration” on the subject line to hrrecruitment@strathmore.edu
by 22nd April 2024.
Due to the large number of applications we may receive, kindly
note that only the shortlisted
candidates will be contacted.
Please be advised that Strathmore
University is an equal opportunity employer and does NOT
ask for money from applicants under any circumstances during its recruitment
process.
Interested applicants are encouraged to exercise caution upon receiving any
such interview
opportunity that requires payment of any money.
