Job Title: Program Coordinator
Hiring Organization: IREX
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 04/24/2024
The Program Coordinator will support the Leadership Practice, which consists of more than 10 exchange and fellowship programs that develop global leaders through study, professional placements, and programming, in areas such as administration, compliance, participant and non-profit partner communication, data coordination and management, strategic communications, technology and virtual platform support, recruiting and selection, fellow support, events, and logistics management.
This role
will focus on supporting the Climate Talent Initiative (CTI), a portfolio of
IREX programs designed to meet urgent talent needs within the climate change
sector.
Are you
the next member of our team?
Your
Background & Skills
- Bachelor’s
Degree in a relevant field.
- Minimum
of 2 years’ relevant work experience.
- Demonstrated
proficiency with Microsoft Office (Outlook, Word, Teams, PowerPoint, and
Excel).
- Experience
collaborating with teams and across multiple organizations on a common
project.
- Experience
coordinating and managing aspects of virtual, global collaborations and
partnerships across multiple time zones.
- Demonstrated
adaptability, flexibility, and ability to respond to challenges and
opportunities that arise with any new program.
- Ability
to work independently and as a team member with consistent ability to take
initiative.
- Proven
organizational and time management skills and ability to manage multiple
tasks, including the ability to prioritize and meet deadlines.
- Strong
communication and writing skills in English, with a high degree of
attention to detail.
- Excellent
interpersonal skills and cross-cultural communication skills.
- Ability
to provide reliable customer service to diverse stakeholders, such as
funders, non-profit partners, and program participants.
- Experience
with philanthropy preferred, but not required.
- Regional
experience in Africa.
- Availability
for occasional travel.
- Must
demonstrate valid proof of unrestricted work authorization in Kenya.
Your
Daily Tasks
- Supporting
the recruitment and selection of approximately 10 ACLFP non-profit
partners (“host organizations”) and program participants (“Fellows”) by
participating in recruiting and selection calls, inbox management, and
project management.
- Supporting
the management and execution of the ACLFP program launch in fall 2024,
assisting with event logistics, travel booking and logistics, and
producing event materials and resources as needed.
- On
an ongoing basis, managing day-to-day operations of assigned program
components, including but not limited to assisting in arranging virtual
event logistics, providing fellow support and supporting the delivery of
training sessions.
- Supporting
communications with program participants, alumni, and partners – funders,
non-profit partners, educational partners, and recruiting partners.
- Assisting
in developing and tracking traditional and social media communications
content as needed.
- Assisting
in drafting correspondence for stakeholders with approval from the
supervisor.
- Contributes
effectively to internal meetings.
- Supporting
the accurate reconciliation of program expenses each month per corporate
credit card protocols. Work with program partners and participants,
including communicating program updates, answering questions, assisting
with logistics, and notetaking for calls/meetings.
- Supporting
partner and vendor procurement processes, including managing and
processing subawards and contracts as assigned.
- Representing
IREX, the Leadership Practice, and the Climate Talent Initiative both
within and outside of IREX.
- Other
duties as assigned.