Job Title: Human Resource and Admin Officer
Hiring Organization: Corporate
Staffing
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Real
Estate
Job Type: Full
Time
Salary: KES
Date Posted: 04/19/2024
Reporting to: Managing Director
Gross Salary: Ksh 60k
-65k
Our client in Real Estate is seeking to hire a Human Resource and
Admin Officer who will be responsible for promoting the company’s value
proposition in Human Resource Management. More specifically, you will spearhead
the development and implementation of Human Resource and Administration
strategies, policies, and practices that support the strategic objectives of
the company and are compliant with the related laws of Kenya.
Key Responsibilities
Human Resource Management
- Keep abreast of
Kenya’s legal framework for employment and HR practices.
- Manage HR
processes such as recruitment, contracts, induction, employee relations,
staff performance, leave, remuneration and benefits, welfare, training and
development, and coordinate corporate social responsibility initiatives.
- Continually
review and implement HR strategies, policies, and procedures.
- Update the HR
manual and handbook and disseminate.
- Maintain
up-to-date HR records including employees’ biodata, contracts, and
qualification certificates.
- Assist with
payroll by providing the Finance Department with relevant employee
information.
- Manage staff
attendance, weekend rosters, overtime where required, and leave planning
and ensure adequate cover of work at all times and that all leave is taken
by the end year.
- Manage employee
engagement and team-building activities such as staff meetings, quarterly
staff birthday celebrations, team-building gatherings, and end-of-year
celebrations.
- Manage employee
welfare including health and safety requirements, refreshments and other
facilitation required while on duty, and company support for individual
celebrations or during challenging times as far as possible.
- Ensure effective
management of all staff performance in compliance with the Management
Performance Policy and ensure timely submission of Evaluation Reports and
effective management of non-performance; issuance of PIPs.
- Effectively
implement the company’s grievance and disciplinary procedure.
- Set annual
targets, coach, review performance in the year, and conduct annual
performance appraisals for the staff under your supervision and property
staff, the latter in collaboration with the Maintenance and Projects
Manager.
- Identify,
implement, and evaluate suitable staff training and manage training
budgets.
- Supervise
administration staff: Front office/Receptionist, Drivers/Administration
Assistants, and provide supervisory support to property caretakers and
other property staff.
- Lead and
co-ordinate corporate social responsibility initiatives.
- Carry out other
related tasks as might be required from time to time.
Administration
- Ensure all
business licenses and insurance are procured and displayed as necessary.
- Ensure all
statutory inspections of company vehicles are conducted on schedule
quarterly, biannually, or annually as required.
- Oversee
cost-effective requisition, procurement, storage, utility, and maintenance
including cleanliness of office structures, facilities, furniture,
equipment, and supplies.
- Ensure all the
office and property-based staff are well facilitated.
- Ensure business
continuity through regular data backups, and quick action on utility
failures e.g. internet, computer services, phone services, car service,
etc.
- Maintain a
detailed company asset register and monitor the movement of company
assets.
- Manage diary of
official meetings (external and internal), prompt external and internal
communication on issues arising, deliveries, and receipts.
- Oversee security
of office, business assets, and staff For Property Management Clients
- Administration
of client contacts database, cleaning consumables, company secretarial
services, insurance, client meetings, AGMs, and social events.
- Administration
of client contacts database, cleaning consumables, company secretarial
services, insurance, client meetings, AGMs, and social events.
Qualifications
and Skills
- Bachelor’s
Degree in Human Resources Management or a related field.
- At least four
(4) years of working experience in a similar position.
- Possess a high
sense of integrity.
- In-depth
knowledge of the relevant Kenya labour laws and regulations related to
business administration skills.
- Excellent
leadership, negotiation, conflict resolution, interpersonal communication,
and decision-making skills.
- Ability to
implement change and manage teams.
- Excellent
organization and administrative skills
- Good writing
skills.
- A strong team
player.
- Ability to
perform with minimal supervision.
How to
Apply
Gross Salary: Ksh 60k – 65k
If you are up to the challenge and possess the necessary qualifications and
experience; please send your CV only quoting the job title on the email
subject (Human
Resource and Admin Officer – Real Estate) to jobs@corporatestaffing.co.ke
before 30th April
2024